Special Event Checklist Not all items are necessary for each event, and some may be missing for yours. Use the blank items at the end for any special needs you have. 1. Appoint one contact person responsible for all coordination concerns name: __________________________ 2. Room Assignments Tel: 678-3707, room 152 Horace Mann * complete forms (room request and set up) * arrange meeting * receive confirmation 3. Set Up Forms Facilities Tel: 678-3010, room 28 Main Hall * complete forms (obtained in Room Assignment office) * verify set up on day of event 4. Audiovisual Tel: 678-3822, 3rd Floor, Russell Hall * submit request in writing * confirm order prior to event * determine need for a/v assistant 5. Food Cafeteria Tel: 678-3167, ground floor, Grace Dodge Hall * order food (name of food provider: ___________________ ) 6. Security Tel: 678-3335, room B6 Whittier * discuss need with Room Assignments Office * discuss need with Security Office 7. Piano Music Dept. Tel: 678-3283 * get permission to use piano * arrange for tuning
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