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Agreements/Contracting
In order to accommodate
staffing changes and to better distribute workload between departments, OSP
and the Controller's Office announce changes in how contracts and
agreements on grants are processed. Effective immediately, OSP will be
handling all subcontract agreements, amendments and renewals. Independent
Contractor Agreements and all other "work for hire" type
contracts--to both individuals and corporate entities will be processed
Contracts and Risk Management.
User-end changes should be minimal, and are as follows:
• OSP has modified the "Request
to Enter into a Subcontract Agreement" All subcontracts on grants
where TC is the prime are set up in Banner under the account # 7224. The
only change to the old form is the addition of this account number with a
reminder that if you're using funds budgeted to any other account number in
Banner, you should use the ICA
Request form and send it to Contracts and Risk Management, attn. Cope
Thomas, 28 Main Hall x. 3241.
• All requests to review agreements drafted outside the college
should be sent to OSP, accompanied by the subcontract request form.
Instructions for Completing the Request to Enter into
a Subcontract
1. Complete all sections of the Request
to Enter into a Subcontract Form [word] for all subcontracts with
other institutions or other entities NAMED in a grant awards. Retain a copy
for your files.
2. OSP is now requiring Subcontract Request forms and supporting documents
as Email Attachments sent to your Sponsored Project Administrator Contact.
This will effectively date- and time-stamp everything and make it easier to
share working drafts with our collaborators and so, hopefully, speed up
processing. Supporting documents include:
Statement/Scope of Work
Invoice or Payment Schedule (i.e. monthly, quarterly, upon
completion of certain deliverables, milestones, etc.)
Reporting Requirements
3. If the Request Sheet is incomplete, or contains inaccuracies, it may
delay issuance of an agreement.
4. OSP generates a draft of the agreement for review by the project.
5. Once the project notifies us that the agreement meets with their
approval, we will forward the document for execution.
6. Once the fully executed agreement is received, copies of it will be
distributed to the project and the Office of Grants and Contracts
Accounting. At this point, billing may begin.
7. It is imperative that requests are received and agreements fully
executed before work begins so as not to defeat the purpose of this process
and expose TC to unnecessary liability.
8. For any extensions or changes on existing agreements please complete the
Amendment/Extension Form.
Affiliation
Agreements
Affiliation agreements
assign rights and responsibilites to Teachers College and to participating
institutions who agree to accept students from our programs for Clinical
Field Studies Training. These agreements are not term limited and do not
typically involve the exchange of funds from one party to another. Use an Affiliation Agreement Request Form
to request an affiliation agreement and forward it to the sponsor. You
may wish to review the affiliation agreement template
as well.
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