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Grant Proposal Routing and Proposal
Preparation Basics
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General
Tips about Internal Review and Proposal Routing
- To allow time for
assistance with budget preparation and other necessary support, all
faculty and staff members should contact the Office
of Sponsored Programs (OSP) about proposals well
before the sponsor's published deadline. If you need help with the
budget or other aspects of your proposal, we request a two week lead
time before the sponsor due date. When you contact your SPA about a
proposal, it's helpful to provide a URL to the sponsor or the program,
so she can review submission requirements and help you with any
sponsor-specific requirements with which you might not be familiar.
This is especially true of proposals to private funding sources.
- Always check the
"Institutional Information" page to the right for current
fringe benefit and indirect cost rates along with some boilerplate
text for proposals. Chances are there is other information you'll need
for your application on that page as well.
- Under most circumstances,
OSP can route a proposal in three working days, provided the budget
doesn't require major revisions. Keep in mind that proposals to create
new programs, programs that involve collaboration between institutions,
and/or projects that make significant space, cost-sharing or other
demands of the College will take longer to process.
- Proposals will not be
routed without Space, Cost-Sharing and Time & Effort information.
- If the proposal submission
is incomplete, or contains inaccuracies, it may delay your submission
to the sponsor.
Basic
Instructions
- Complete all necessary
sections of the Routing Sheet.
- Submit to OSP the following
documents:
- Proposal draft narrative
and abstract
- Completed Routing Sheet.
The routing sheet must be signed by the PI/PD and the Department
Chair or Institute Director. Proposals will not be reviewed without these
authorizing signatures.
- If the program you're
applying to does not allow indirect cost charges at our normal
rates, or places other budgetary restrictions, include the relevant
sections of the program guidelines
- Budget and budget
narrative (double check all salaries for current employees prior to
budget submission).
- Letters from
collaborators or consultants, if applicable. If a subcontract to
another organization is part of your proposal, full authorization
must be received from the collaborating institution prior to
proposal approval.
- Once you have completed
steps 1 & 2, OSP will route the proposal for additional
authorizations from the Office of Grants and Contracts Accounting, and
the Institutional Authorizing Official (President, Dean,
Vice-President) and others, as applicable. Additional amendments and
clarifications may be requested.
- Once the submission has
been reviewed and appropriate authorization has been obtained, the
PI/PD will be notified via phone or e-mail.
- The PI/PD may then submit
the completed proposal to the sponsors (including required number of
copies, appendices, etc.) The PI/PD should retain a copy of the
proposal for her/his records.
Proposal
Preparation Basics
Help on
finding funding for your projects and developing a proposal budget is
available by clicking on the appropriate links to the right. The
scientific/programmatic part of your proposal, however, is the part that is
likely to cause you the most difficulty and the part that will occupy most of
your time. Unfortunately, it's this part of the proposal that OSP can offer
you the least help. Your best resource during the proposal development
stage is your colleagues in your area. This holds true whether you're a
beginning researcher or well advanced into your career.
The
following tips about proposal development have been compiled from the
insights of many successful researchers who have served on review panels
for various governmental and non-governmental sponsors. They will be most
useful for graduate students and junior faculty.
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