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Room Assignments
Teachers College, Columbia University
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Room Assignments

Policies & Procedures > TC Room Assignment Policies & Procedures

TC Room Assignment Policies & Procedures

    Room usage at Teachers College is reserved for the business of the College.  The Office of Room Assignments handles reservations and assignment of rooms for events and activities of the College for temporary usage of rooms (e.g., classes, meetings, etc.).  Assignment of space is limited at the College and priority is given to academic classes.  

    This policy statement only applies to space that the Office of Room Assignments reserves. The assignment and usage of space for:
    • Gottesman Libraries,
    • Gordon Campus, and
    • the Residence Halls is not under the purview of the Office of Room Assignments. 

    The Everett Lounge has been designated a social space by the Student Senate and President Susan Fuhrman; and is assigned by the Office of V.P. Financial and Administration.   

    Users of Space
     

    Faculty

    • Academic Activities (classes, breakout rooms for classes, class meetings))
    • Department Activities
    • TC-run meetings and events (meetings and events primarily attended by TC faculty, students and staff).
    • Events with affiliated professional groups/organizations that are co-sponsored by TC (review room assignment policy for definition of co-sponsored).

    Staff

    • TC work related meetings and events run for TC Staff (primarily attended by TC faculty, students and staff).
    • TC-run programs
    • Events with affiliated professional groups/organizations that are sponsored/hosted by TC.

    Students  

    • Student Organization Events (events run by recognized student organizations and approved by the Office of Student Activities and Programs).
    • Academic Related Activities:
      • Meetings and events to satisfy degree requirements (e.g., music recitals).
      • Meeting space for study groups (when available).  Study groups may not be scheduled to meet on a regular ongoing basis in any given semester.
    • Doctoral Dissertation Defenses and Dissertation Proposal Hearings

    Alumni

    • Events must be sponsored or co-sponsored by the Department of External Affairs and Alumni Relations (DEA).
    • Alumni may not request rooms for non-college business or personal purposes.

    Affiliates

    • Barnard College and Columbia University
      • Academic Classes
      • Student events approved and signed off by respective CU/BC Student Activities and Student Life office and with the TC office of Student Activities and Programs.
      • Room request for outside or other events are not accepted.
    • Jewish Theological Seminary and Union Theological Seminary
      • Not permitted unless approved by Senior Staff.

    Outside Organizations

    • Not permitted unless an exception has been granted in writing by Senior Staff and meets the criteria that is consistent with the mission of TC.
    • Columbia University and its affiliates are considered outside organizations.

    Additional Requirements – Co-Sponsored and Sponsored Events
    Co-sponsored and sponsored events must be approved and confirmed in writing with the TC sponsored department.  Once confirmed, the event is approved and assigned college space.

    Request a Room:
    If you are a student, faculty or staff member of Teachers College and meet the above requirements to request a room at the college, complete the Room Request form online.  

    Important Information

    • Important Information

      Please note:

      - Rooms must be used for College business only and are not available for personal use.

      - All events that have participants under age 18 must notify Room Assignments

      Download the Room Assignment Policy