For small or incidental food purchases that are allowable under the College’s Travel & Expense and Petty Cash policies, departments do not need to order from CulinArt. However, these types of food purchases are paid for by a College employee and then the employee is reimbursed via existing petty cash expense reimbursement procedures at the Cashier’s Window at 133 Thompson. Examples of this may include providing snacks (which you go to the grocery store and buy) for a lunchtime meeting (chips and salsa for three to five people, dozen donuts for three to five people for a breakfast meeting, etc) but only up to the individual petty cash reimbursement amount which is $100.00 and only for a group of people less than eight. Departments may not piece together multiple petty cash reimbursements to circumvent the catering policy.
Therefore, all food orders/food purchases that are for eight or more people and involves prepared food being brought onto campus by any outside agency is not allowed under the Campus Catering Policy. Additionally, College employees may not purchase prepared food and bring that food onto campus and expect to be reimbursed for said food unless it fall into the category of small or incidental food purchases mentioned above.