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Academic Catalog 2017-2018

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Admissions and Applying to Teachers College

Applying to Teachers College

Thank you for your interest in Teachers College, Columbia University. For more information regarding Admission to Teachers College, please refer to the Office of Admission website at www.tc.columbia.edu/apply.  

About the Application Process

Teachers College is a graduate-only institution. Applicants must hold, or be in the process of obtaining, the equivalent of a U.S. baccalaureate degree in order to be considered for admission.  Applicants from the U.S. are also required to hold, or be in the process of obtaining, the undergraduate baccalaureate degree from a regionally accredited institution as recognized by the U.S. Department of Education.

Applicants may apply to only one program at a time per application cycle.  One application is allowed for either Summer or Fall and one for Spring.

Teachers College admits students for Spring, Summer, and Fall entry. However, not all programs or degree levels are available for all entry terms.

A complete list of available programs, degrees, and entry terms can be found on the Office of Admission website at www.tc.columbia.edu/apply.

How to Apply

The Teachers College Application for Admission is available online at www.tc.columbia.edu/apply and can be completed over several sessions, if necessary. 

The complete Teachers College application consists of the application form, as well as additional materials to be submitted online and may include items submitted seperately to the Office of Admission. 

Applicants are responsible for collecting and submitting all required application materials to the Office of Admission. Official scores of any required standardized test, such as the TOEFL, GRE, or MAT must be directly reported to Teachers College Office of Admission by the Testing Centers. Refer to the “Standardized Tests” section for more information.

A Teachers College ID number (TC ID) is issued to each applicant via e-mail once her/his application form has been fully submitted. The TC ID is a randomly-generated eight-digit number preceded by the letter “T” that is used to identify the applicant throughout the application and enrollment process.

Any application components that cannot be submitted online should be mailed to:

Teachers College, Columbia University
Office of Admission, Box 302
525 West 120th Street
New York, NY 10027-6696

Applicants using DHL, FedEx, or UPS should have their materials delivered to:

Teachers College, Columbia University
Thorndike Hall, 3rd Floor
525 West 120th Street
New York, NY 10027-6696

Application Deadlines

For most Teachers College programs, the application deadlines for all required application items be be received are as follows:

Summer or Fall Entry

Ph.D. Final Deadline: December 15

Ed.D. programs:
Early Deadline: January 2       
Final Deadline: April 1

Master’s programs:
Early Deadline: January 15     
Final Deadline: April 15

Spring Entry

Final Deadline: November 1

Please note:  

  • Not all programs are available for all entry terms.  
  • Only complete applications will be eligible for review. In order for an application to be considered complete, the Office of Admission must receive all required application materials by the designated deadline.  
  • Priority for scholarship consideration is given to those applicants who apply and complete the Teachers College Scholarship as part of the application for admisison by the published early deadline.  See www.tc.columbia.edu/admissions/areas-of-study for deadline dates.   
  • Applications received after the early deadline may be considered on a space-available basis.   

 

 

 

Components of the Complete Application

Below is a list of items that must be received by the Office of Admission to ensure a complete application. Please note only complete applications will be eligible for review.

Under no circumstances can any application materials submitted to the Office of Admission be returned to an applicant or forwarded to another college, university, or place of business including other schools within Columbia University.  All records submitted in support of an application for admission become part of a student’s permanent record at Teachers College.  

Completed Application Form

The Application for Admission is available online at www.tc.columbia.edu/apply. A valid e-mail address must be included on the application form, as it will be used for all correspondence from the Office of Admission. 

Application Fee

  • New application $65
  • Re-application $35
  • Non-Degree $65 

The application fee is a non-refundable submission fee.

The application fee must be submitted electronically through the online application (credit card or checking or savings account routing number). Application fees made by checking or savings account routing number must be drawn on a U.S. bank.

Statement of Purpose

Applicants should present a carefully planned and written statement of purpose two to three pages in length, double-spaced, describing their background, past work in the intended field of study, plans for graduate study and a professional career, or any other information they feel is relevant. Applicants who are currently registered in a graduate program at another university should explain why they wish to leave. The statement of purpose must be submitted electronically as a part of the online application.

Official Transcript(s)

For current requirements regarding transcript submission, please visit the Office of Admission website at www.tc.columbia.edu/apply

For educational institutions located outside of the United States or Canada, the Office of Admission requires a course-by-course evaluation of all post-secondary credentials (undergraduate and graduate, if applicable).  Refer to the Office of Admission's website at www.tc.columbia.edu/apply for more information. 

Official transcripts are required from all academic institutions for applicants offered admission to Teachers College.    Teachers College reserves the right to withdraw an application or an admission offer, if there is a discrepancy between unofficial transcripts/documents used for application review and the official original transcript.  

Letters of Reference

Applicants are required to submit two letters of recommendation, unless a third is required. More information can be found on the Office of Admission website at www.tc.columbia.edu/apply.

Letters of recommendation should be written by people who can comment from personal knowledge on the applicant’s academic or professional qualifications for graduate study. Wherever possible, letters of recommendation should be submitted from academic sources. However, if an applicant has been out of school for a number of years, professional recommendations may be used in most cases.

Recommendations written by family members or friends are not appropriate for the purposes of this application. A credentials file at a previous college or university may be submitted to fulfill the letters of recommendation requirement. However, if an applicant has been out of school for five or more years, one additional current letter of recommendation should be submitted.

Letters of recommendation may be submitted electronically through the online application or in paper form. Applicants must provide the name, title, relationship and email of each recommender in the space provided on the online application, regardless of the method of submission. 

If a paper letter of recommendation is submitted, applicants should request that each letter of recommendation be returned to the applicant in a sealed envelope with the signature of the recommender across the sealed flap. Each recommendation must be received by the Office of Admission in its original sealed envelope. If the recommender prefers, the letter may be sent directly to the Office of Admission at Teachers College. The recommender’s signature must appear on both the letter of recommendation and across the sealed flap. Open or unsigned reference letters will not be accepted. 

Letters of recommendation are used for admission and scholarship review in the applicant’s intended field of study only. All letters of recommendation are destroyed after the review process.

Résumé

A current résumé or chronological listing of employment and other significant activities must be submitted electronically through the online application.

Standardized Tests

Standardized Tests are required by some, but not all, Teachers College degree programs. All submitted test scores received by the Office of Admission will be available for review by the Admission committee.

Applicants are expected to take any required standardized tests well before the application deadline(s). Official scores of any required standardized test, such as the TOEFL, GRE, or MAT must be directly reported to Teachers College Office of Admission by the Testing Centers. Expired scores will not be accepted.  The official scores must be received by the application deadline.

For the TOEFL, GRE, or other tests administered by the Educational Testing Service (ETS), the assigned institution code for Teachers College is 2905. No department code should be indicated.

For all applicants who  received a baccalaureate degree from an institution where English is not the sole official language of instruction, an English proficiency exam must be taken. An English proficiency exam is required regardless of where the applicant received a graduate degree (if any).  We accept TOEFL or the International English Language Testing System (IELTS) exam.

Please note:  

  • The minimum TOEFL exam score required by Teachers College is 100 on the internet-based exam (IBT), 250 on the computer-based exam (CBT), and 600 on the paper-based exam (PBT). The TOEFL is administered by Educational Testing Service (ETS). Applicants may obtain further information on TOEFL at www.toefl.org or from their local overseas educational advising center (www.educationusa.state.gov).  
  • The minimum IELTS exam score required by Teachers College is an overall band score of 7.0. 
  • Applicants to the Teaching of English as a Second Language (TESOL) or Applied Linguistics programs must submit an English proficiency exam score if their native language is not English, regardless of where their undergraduate and/or graduate degree was obtained. In addition, these programs have exam restrictions and minimum score requirements that differ from all other Teachers College programs. Refer to the program website for more information.  

Supplemental Application Requirements

Some programs require additional application materials such as standardized test scores or writing samples (separate from the Statement of Purpose). Refer to the Areas of Study section (www.tc.columbia.edu/apply) for more information.

Other Admission Policies

Notification of Decision

The length of the application review process varies from program to program. The Office of Admission will notify the applicant via e-mail once a decision has been published. This notification will include instructions on how to retrieve the application decision through the online application. The official notification of the decision is the letter bearing the signature of the Director of Admission. Decisions will not be given over the telephone.

For Summer/Fall applicants who submit a complete application by the published early application deadlines, it is our goal to publish decisions around mid-March. Spring term applicants and applicants applying after the early deadline will be notified on a rolling basis.

Members of the Admissions staff are not permitted to discuss specific details regarding the decision on any application. Admission committee meetings are confidential and information cannot be shared with applicants or any other party. Admission decisions are final.

If you have applied to Teachers College three times and were denied admission each time, you must wait three years before submitting another application.   

In order to ensure a place in a program, a $300 U.S. non-refundable tuition deposit must be received by Teachers College. Deposit deadlines will be included in the letter of admission. The tuition deposit must be submitted electronically through the Admission Response Form (credit card or checking or savings account routing number). Deposits made by checking or savings account routing number must be drawn on a U.S. bank. Upon enrollment, the tuition deposit will be credited to the student’s account.  

Deferral of Admission

Deferment requests are subject to an Admission Committee review.  Students should submit their request to defer to enrollmentservices@tc.columbia.edu.  Students admitted to a doctoral program are eligbile to defer for one year, based upon program approval.  Students admitted to a masters program are not gauranteed the option to defer.  Deferments for masters students are primarily reserved for extenuating circumstances.     

Pending approval, students are required to submit a $300 U.S. non-refundable tuition deposit and an additional $300 US non-refundable deferral deposit by the deadlines provided in order to secure enrollment for the following year.   Upon enrollment both the tuition deposit and deferral deposit will be credited to the student's account. 

International Applicants

International applicants must hold, or be in the process of obtaining, the equivalent of a U.S. baccalaureate degree in order to be reviewed for admission to Teachers College. Applicants who do not meet this requirement will not be considered for admission.

Applicants are expected to collect and prepare international educational credentials well in advance of the application deadline. Incomplete records will not be reviewed for admission.

If an applicant’s credentials are from an institution outside of the United States and Canada, the Office of Admission requires an official course-by-course evaluation of all post-secondary credentials (undergraduate and graduate, if applicable).  It is the applicant's responsibility to provide the necessary paperwork and payment to an approved evaluation service, and to request and official copy of the report to be sent to the Office of Admission.  The completed evaluation must be received by the appropriate admission deadline.  The evaluation copy provided to Teachers College becomes an official academic record document and the sole property of Teachers College upon its receipt.  Evaluations will be reviewed by Teachers College administrators and the determination of degree equivalency to U.S. degrees is at the discretion of Teachers College.  For more information, please visit the Office of Admission website at www.tc.columbia.edu/apply.

If a school an applicant attended is no longer in existence or it is impossible to obtain official documents from the school attended, the applicant should have the Ministry of Education of that country furnish an official statement testifying to the impossibility of obtaining records. The Ministry should also supply Teachers College with a list of courses ordinarily required in the degree program an applicant has followed in that school or university.  

Students who have earned a baccalaureate degree or its equivalent from a college or university where English is not the sole official language of instruction must take an exam to establish English Language proficiency. Refer to “Standardized Tests” for more information.  

Applicants should not submit bank statements or other proof of funds with application materials.  

Documents necessary to obtain a student visa (I-20 or DS-2019) are sent to the Office of International Services only after an applicant is officially admitted to Teachers College and has submitted the Application for Visa Certificate (AVC) (available online at www.tc.columbia.edu/international), and supporting documents certifying that the applicant has the necessary funds to meet the cost of full-time study at Teachers College. Holders of student visas (F-1 or J-1) are required to study full-time (at least 12 points per semester). A copy of the ID page(s) of the passport or national ID card, as well as address in the applicant’s country of permanent residence are also required. 

Be certain that any form not issued in English is accompanied by a notarized English translation.   

Individuals holding B-1 or B-2 status, or who entered the United States on a visa waiver, may be in violation of their status if they enroll in classes.

Contact International Services at tcintl@tc.columbia.edu with any questions related to visas or visit www.tc.columbia.edu/international.  

Students with Disabilities

The Office of Access and Services for Individuals with Disabilities (www.tc.columbia.edu/oasid) ensures that programs and services at Teachers College are physically, programmatically, and attitudinally accessible to individuals with disabilities. Equal access is achieved through individualized responses addressing the needs of individuals with conditions including, but not limited to, vision, hearing or mobility impairments, medical conditions, or learning disabilities that affect one or more academic activities.  

Office of Access and Services for Individuals with Disabilities
163 Thorndike Hall  
Teachers College, Columbia University  
Box 105
525 West 120th Street  
New York, NY 10027-6696

Tel/Voice: (212) 678-3689 
TTY: (212) 678-3853  
Video Phone: (866) 624-3281
Fax: (212) 678-3793
Email: oasid@tc.columbia.edu

Admission as a Non-Degree Student

Non-degree status is available to all applicants holding the equivalent to a U.S. baccalaureate degree.   

The non-degree application is available online at www.tc.columbia.edu/apply. A valid e-mail address must be included on the application form, as it will be used for correspondence from the Office of Admission.

The non-degree application consists of the online non-degree application form, $65.00 non-refundable application fee, and either a copy or official transcripts from the undergradaute baccalaureate institution showing a conferred baccalaureate degree and all academic courses and grades.  All three application items can be submitted electronically through the online non-degree application process.  Additional application materials may be required based on the non-degree program.

A non-degree student may take up to 16 credit points as long as the academic standards of the College are met.  

In order to exceed the maximum of 16 points, a non-degree student must either: 

  • Be admitted to a Teachers College degree program, or  
  • Obtain approval from the Registrar for continued registration under non-degree status.  

Admission to non-degree status implies no commitment for admission to a degree, advanced certificate or non-credit program. Should a non-degree student become a degree candidate, a maximum of 16 points (8 in the major field) taken in non-degree status may be applied toward a degree program.

Admission as an Advanced Certificate Student

Advances Certificate status is available to all applicants holding the equivalent to a U.S. baccalaureate degree.   

The advanced certificate application is available online at www.tc.columbia.edu/apply. A valid e-mail address must be included on the application form, as it will be used for correspondence from the Office of Admission.

The advanced certificate application consists of the online application form, $65.00 non-refundable application fee, and transcripts from each college or university attended for academic credit for any period of time, showing all courses, grades and degrees received (if any).  A transcript, for application review, can be in the form of a scanned copy of an official trasncript or an academic record from your institution's Student Information System (SIS).  If uploading an academic record from your institution's SIS portal please be certain that it contains the institutions name, course titles and grade information and any academic comments.  

The application form, application fee and transcripts can be submitted electronically through the online application process.  Additional application materials may be required based on the advanced certificate program requirements.

Teachers College reserves the right to withdraw an application or an admission offer, if there is a discrepancy between unofficial trnascripts/documents used for application review and the official original transcript(s).    

Admission to an advanced certificate status implies no commitment for admission to a degree, non-degree or non-credit program. 

Admission as a Non-Credit Student

Refer to the Continuing Professional Studies website at http://www.tc.columbia.edu/continuing-professional-studies/ for more information about non-credit options at Teachers College.

Admission to a non-credit status implies no commitment for admission to a degree, non-degree or advanced certificate program.

Program Change Form

Current Teachers College students enrolled in a teacher certification program or a program that offers multiple tracks may use a Program Change Form to apply to switch from one certification/track to another in the same program.  The Program Change Form must be signed and approved by the Program Coordinator before the Office of Admission can begin to process the form.  A signed and approved Program Change Form does not guarantee admission until after it is reviewed by the Office of Admission.  The Director of Admission reserves the right to request additional application materials from the applicant, even after the form has been signed by the Program Coordinator.  The Program Change Form is not intended to be used as a means to re-apply to different programs or advanced degrees at Teachers College.   For these requests the online application is recommended.  The Office of Admission will notify the applicant via e-mail once a decision has been published.  The official notification of the decision is the letter bearing the signature of the Director of Admission. Decisions will not be given over the telephone.

Contact Information                   

Office of Admission
Thorndike Hall, 3rd Floor
Phone: (212) 678-3710
Fax: (212) 678-4171
Email: tcinfo@tc.columbia.edu

Statement of Non Discrimination

Teachers College does not disciminate on the basis of race, color, religion, creed, sex, sexual orientation, national origin, acestry, age, marital status, citizenship status, veteran status, disability, pregnancy and gender expression or any other criterion specified by federal, state or local laws in the adminitration of its admission, employment and educational policies or scholarships, loan, athletic and other school administrated programs.  

 

Financial Aid

The Office of Financial Aid recognizes that the pursuit of a graduate education includes a financial commitment for the student and family. We also know that identifying and securing financial resources plays a significant role in planning for graduate school.   To this end,  we are committed to reducing financial barriers and offering students the best financial aid package possible in the form of institutional scholarships, federal grants and student loans, and employment opportunities. Please visit the website at www.tc.edu/financialaid/ for further information on the financial aid process, grants, internal and external scholarships.  

Scholarships and Grants

Each year Teachers College awards over $23 million of its own funds in scholarship and stipend aid, and $3 million of endowed funds to new and continuing students. Scholarship awards are made on the basis of financial need and academic merit. Scholarships are applied to tuition only, and students should expect to provide additional funds for the tuition balance, fees, medical insurance, academic, and living expenses.

Please note:

  • All scholarship awards must be used in the year awarded and may not be transferred to a future academic year.
  • All scholarship recipients must successfully complete a minimum of 9 points per academic year in order to be eligible for scholarship awards in future academic years.
  • Full-time Teachers College employees (including dependents and spouses) who are eligible to receive 12 points or more of tuition exemption annually may not receive Teachers College scholarship aid unless the scholarship they receive is derived from a publicized academic competition (i.e., W. Sindlinger Writing Award) in which recipients have been selected via committee.

Departmental Supplemental Scholarships

These scholarships are available to students enrolled in teacher education/certification programs. Students are nominated by the program faculty to a department committee. Awards are made based upon merit.

Minority Scholarships

The Teachers College Minority Scholarship Program seeks to promote the enrollment of a diverse student body at the College, including individuals from historically underrepresented groups. To be eligible, students must be U.S. citizens or permanent residents and must complete the Teachers College Scholarship Application. In making awards under this program, consideration will be given to all students who have self-identified on the Teachers College Financial Aid and Scholarship Application either as members of a federally recognized U.S. ethnic minority group or as having a federally recognized disability. The academic program faculty scholarship committees which make these awards also take into consideration a range of other factors related to the enrollment of a diverse student body at the College, including: geographic origin, socioeconomic status (e.g., evidence of social and economic disadvantage), and family and educational background (e.g., first generation college, enrollment at a historically minority-serving institution, etc.).

Endowed Scholarships

Endowed scholarships are provided through the generosity of donors’ contributions. Many of these are in support of students in particular programs. Faculty committees select the award recipients based upon the criteria designated by the donor. Some endowed scholarships are available to students across many programs. For these, faculty nominates students to a College-wide selection committee, which makes the final award decisions. There are over 300 endowed scholarships. 

General Scholarships

Based upon merit, all students are eligible for Teachers College General Scholarships. Program faculty committees make these award decisions.

Graduate Assistantships

Students who are employed as graduate assistants earn salary plus a tuition scholarship. Students may be awarded up to 3 points per semester, with a maximum of 6 points per academic year (fall, spring, summer). Points may be used during the semester awarded.
The points may not be transferred to a future academic year.

Grant-in-Aid

Grant-in-Aid is awarded to doctoral students during the last two semesters of graduate work, taking both merit and need into consideration. Students must demonstrate considerable loan indebtedness incurred while at Teachers College. International students are required to seek approval from the International Student Adviser. Faculty recommendations in support of Grant-in-Aid applications are required. Applications are available in the Office of Financial Aid or at www.tc.edu/financialaid/index.asp?ID=forms&info =forms. The Grant-in-Aid committee meets monthly from September to June to make award decisions.

International Student Scholarships

Teachers College International Student Scholarships are available to international students only and is a competitive process. Program faculty recommend students for these awards to their academic program and departmental scholarship committees.

Stipends, Internships, Fellowships and Research Assistantships

Stipends, internships, fellowships, graduate and research assistantships are also available through the program faculty. These provide students with valuable experiences which enrich academic growth and development, as well as income which may be applied towards college and living expenses.

This is a partial list of endowed scholarships.

Jaffe Scholarship

This scholarship will support Peace Corps Fellows. The Peace Corps Fellows Program nominates candidates. Only returned Peace Corps volunteers are eligible to apply to the Peace Corps Fellows Program.

Peace Corps Fellows Program

The Peace Corps Fellows Program offers partial tuition remission on a competitive basis to returned Peace Corps Volunteers. While enrolled part-time in selected areas of study leading to an M.A. degree, Peace Corps Fellows are employed full-time by the New York City Department of Education and teach in New York City Public Schools. Additional information may be obtained by visiting the website at www.tc.edu/pcfellows, by calling the Peace Corps Fellows Program Office at (212) 678-4080 or by writing to the Program at Box 90, Teachers College, Columbia University, 525 West 120th Street, New York, NY 10027.

Arthur Zankel Urban Fellowship Program

The Arthur Zankel Urban Fellowship is a financial aid award in the amount of $10,000 per academic year for Teachers College students to work with inner city youth. All Zankel Urban Fellows will be required to perform an internship of a minimum of 5 hours per week in one of several approved educational programs in-tended to benefit disadvantaged inner city youth. The list of approved programs is maintained by the TC Office of School and Community Partnerships. In addition, Zankel Fellows are also required to participate in a full year (fall and spring) service learning seminar which carries one academic credit. The course will meet periodically throughout the year. It will provide an academic context to ground internship experiences and a set of cohort experiences for all Zankel Fellows.

Lemann Fellowship

The Lemann Fellowship at Teachers College, Columbia University, is an extension of the commitment and generosity of the Lemann Foundation to foster educational service and exchange between Brazil and the Teachers College educational community. Applicants who are current or former residents of Brazil, who have demonstrated interest in social change in Brazil, and intend to use their master's degree from Teachers College to further those interests will be successful candidates for the Lemann Fellowship fund. This newly created fund will provide full tuition, plus partial room and board, annually, for qualified master's degree candidates. 

Riady Scholars Fund

Prospective Masters Degree Students who are citizens of Indonesia and other countries within Southeast Asia and have a commitment to teaching, education management, or educational policy are eligible to apply for the new Riady Scholars Fund. The Riady family supports education worldwide, contributes to Teachers College's Annual Fund, and manages the largest private education foundation in Southeast Asia, covering nearly 40,000 students. The family has also contributed $1 million to the Columbia University Global Center in Beijing. The Riady Scholars Fund will provide partial tuition and room and board for qualified recipients (preference for this scholarship will be given to citizens of Indonesia).

Selected External Scholarships, Fellowships and Grants

  •  American Association of School Administrators: Graduate Student Scholarships. This scholarship is open to graduate students who intend to pursue the public school superintendency as a career is available at www.aasa.org.
  •  American Educational Research Association (AERA)—www.aera.net
  •  AT&T Labs Fellowships, These awards are available to outstanding minority and women students who are U. S. Citizens or Permanent Residents and who are pursuing Ph.D. studies in computer and communications-related fields. More information is available at www.research.att.com/academic/Programs.html
  • Charlotte W. Newcombe Doctoral Dissertation Fellowships. These fellowships are designed to encourage original and significant study of ethical or religious values in all fields of  the humanities and social sciences. More information is available at www.woodrow.org/ newcombe/.
  • Dale Seymour Scholarships, Grades K–12 Teachers Awards. These scholarships are given to persons currently working at the grades K–12 level who are interested in improving their mathematics background to provide, in turn, better math instruction to their students. More information is available at www.nctm.org/about/met/.
  • Edward G. Begle Grant for Classroom-Based Research.  This award supports collaborative classroom-based research in pre-college mathematics education. More information is available at www.nctm.org/ about/met/begle.htm.
  • Eleanor Roosevelt Teacher Fellowships. Teacher Fellowships are available to female K–12 public school teachers as individuals or as lead members of teams. More information is available at www.aauw.org/fga/.
  • Emerson Charitable Trust .  Provides grants for community funds, higher education, cultural programs, hospitals and health agencies, public policy organizations and youth agencies for the arts, education, federated giving programs, higher education, public policy and research, youth services.  More information is available at www.emersonelectric.com.
  • Ernest Duncan Scholarships, Grades K–12 Teachers. Awards are given to persons currently working at the grades K–6 level to improve their own professional competence as a classroom teacher of mathematics. More information is available at www.nctm.org/ resources.
  • Ford Foundation Minority Doctoral Fellowships. Three-year predoctoral and 12 month dissertation fellowships. More information is available at www.nationalacademies.org.
  • Gates Millennium Scholar Program. The Foundation seeks to increase the number of African-Americans, American Indians/Alaska Natives, Asian Pacific Americans, and Hispanic Americans enrolling in and completing undergraduate and graduate degree programs. More information is available at www.gmsp.org. 
  • The Hispanic Scholarship Fund. The Hispanic Scholarship Fund (HSF) is the largest Hispanic scholarship-granting organization in the nation. HSF recognizes and rewards outstanding Hispanic students in higher education throughout the United States and Puerto Rico. More information is available at www.hsf.net.
  • Jeanne S. Chall Research Fellowship The Jeanne S. Chall Research Fellowship is a grant established to encourage and support reading research by promising scholars. More information is available at www.reading.org/awards.
  • Mellon Fellowships in Humanistic Studies. These fellowships are designed to help exceptionally promising students prepare for careers of teaching and scholarship in humanistic disciplines. More information is available at www.woodrow.org/mellon/.
  • National AMBUCS Scholarships for Therapists.  Graduate students who wish to pursue degrees in physical therapy, occupational therapy, speech language pathology, or hearing audiology. More information is available at www.ambucs.com.
  • National Science Teachers Association—www.nsta.org/programs/.
  • New York State Tuition Aid-BOCES ITI-BE.  Awards are made to persons in Bilingual Education/TESOL. Please contact the director: Dr. Maria Eugenia Valverde, Eastern Suffolk BOCES ITI-BE, 350 Martha Avenue, Bellport, NY 11713.
  • NSF Graduate Fellowships.  Offers three-year graduate research fellowships in science, mathematics, and engineering, including Women in Engineering and Computer and Information Science awards. More information is available at www.ehr.nsf.gov/dge/ programs/grf or email: nsfgrfp @orau.gov.
  • The Paul and Daisy Soros Fellowships for New Americans. The Fellowships are grants for up to two years of graduate study in the United States. The recipients are chosen on a national competitive basis. More information is available at www.pdsoros.org.
  • Sinfonia Foundation Research Assistance Grants. These grants are offered to candidates conducting research in American music or music in America. More information is available at www.sinfonia.org/SEF.
  • Spencer Dissertation Fellowships. The Dissertation Fellowship Program for Research Related to Education assists young scholars interested in educational research in the completion of the doctoral dissertation. More information is available at www.spencer.org. 

Loans

Student Loans

Federal student loans are available to Teachers College students. To qualify for any of the federal education loan programs, an applicant must be a U.S. citizen or an eligible non-citizen and must be enrolled at least half time (6 points or the equivalent) in a degree program. International students may qualify for credit-worthy loans from a bank by securing a co-signer who is a U.S. citizen or permanent resident. Consult with a financial aid counselor for more information.

If a student receives a federal loan, she/he must complete a Loan Entrance Interview and Master Promissory Note before receiving the initial funds, and a Loan Exit Interview before graduating, leaving Teachers College, or dropping to less than half-time status. The Entrance Interview and Master Promissory Note will review the terms and conditions of the loan, and the Exit Interview will cover repayment, deferment and consolidation options. Loans are processed during the semester a student is enrolled. For additional information on student loans, please visit our website at www.tc.edu/financialaid/.

The following loans require a Free Application for Federal Student Aid (FAFSA), a Master Promissory Note, and Entrance interview. To ensure consideration for the Federal Work-Study program, it is recommended that the FAFSA be filed by March 1st. In order for Federal Direct Unsubsidized Stafford Loan and the Federeal Graduate PLUS Loan to be processed in time for the beginning of the fall semester, applicants are urged to file the FAFSA by April 15th.

William D. Ford Direct Loan Program

Federal Direct Unsubsidized Stafford Loan is available to TC students. Students accrue interest from the time the loan is disbursed until it is paid in full. If the interest is not paid in full before repayment begins, the amount of outstanding interest will be capitalized (it will be added to the principal amount of the loan), and additional interest will be based upon the higher amount. The current interest rate is fixed at 5.31%.

Federal Direct Graduate PLUS Loan is available to TC students. Graduate PLUS loans offer a fixed interest rate of 6.31%. Students can borrow up to the cost of attendance minus other financial aid received. In order to qualify, students must file a FAFSA and meet all federal guidelines to receive student aid and not have an adverse credit history. Repayment begins on the date of the last disbursement of the loan. 

For periods of study that are less than an academic year, the amounts students can borrow may be less than the annual maximum. The exact amount of loan eligibility will be listed in the award letter. Generally, graduate students can borrow up to $20,500 each academic year. Students may receive less than the yearly maximum if they receive other financial aid that is used to cover a portion of the cost of attendance.

Other Loans

There are several student loan programs administered by private institutions that provide funds to students who do not qualify for federal or need-based loans, or who may need additional funding. They are often available from banks, require a credit check, and in some cases, a co-signer and processing fee. Securing a co-signer may result in lower interest on the loan. For information on suggested lenders please visit our website at www.tc.columbia.edu/financialaid/.

Loan Cancellation and/or Deferment

There are several incentive programs offered by various federal, state and local government agencies that will defer and/or cancel a portion of a student’s federal education loan debt, usually Federal Perkins Loans but sometimes Federal Direct Stafford Loans as well.

The most common cancellations are Federal Perkins Loans and qualifying Federal Stafford Loans for teachers working full-time in “federally designated” teacher shortage areas. These federally designated schools are located in school districts that qualify for funds under Chapter 1 of Title I of the Elementary and Secondary Education Act. However, not all Chapter 1-funded schools are on the “federally designated” list.

For a complete explanation of school and loan eligibility requirements as well as searchable databases of qualifying schools, please visit the Department of Education websites listed below. These websites also contain details about loan cancellation and/or deferment.

  • New York City Department of Education Incentive Programs: http://www.teachnycprograms.net/
  • United States Department of Education Teaching Service Cancellation/Deferment

          Options: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/teacher

  • United States Department of Education list of federally-designated teacher shortage areas: www.ed.gov/about/offices/list/ope/pol/tsa.pdf
  • United States Department of Education searchable site for low-income schools eligible for Federal Perkins Loan cancellation: https://www.tcli.ed.gov/CBSWebApp/tcli/TCLIPubSchoolSearch.jsp

The following is a list of state education departments for states in geographic proximity to Teachers College: 

  • New York (NY)

         New York State Education Department
         89 Washington Avenue
         Albany, New York 12234
         (518) 474-5915
         http://www.nysed.gov 

  • New Jersey (NJ)

          New Jersey Department of Education
          P. O. Box 500
          Trenton, NJ 08625
          (609) 292-4469
          http://www.state.nj.us/education 

  • Connecticut (CT)

          Office of Public Information
          Connecticut State Department of Education
          165 Capitol Avenue
          Hartford, CT 06145
          (860) 713-6548
          http://www.state.ct.us/sde 

  • Pennsylvania (PA) 

          Pennsylvania Department of Education
          333 Market Street          
          Harrisburg, PA 17126
          (717) 783-6788
          http://www.pde.state.pa.us 

 

Federal TEACH Grant

A TEACH Grant provides funding for students pursuing a teaching career in a high-need field at a public or private elementary or secondary school that serves low-income students.  The TEACH Grant Program provides full-time students up to $3,724 per year (up to $7,448 total for graduate studies) in grants to master's students who plan to teach full-time in high-need subject areas at schools that serve students from low-income families. Students taking fewer than 11 credits may receive lesser amounts correlated to their enrollment. (See the Important Notes section below.)

Grant recipients must agree to teach for at least four years within eight years of finishing their teacher preparation program. Recipients must also teach in a high-need subject area in a designated school that serves low-income students. If recipients do not complete the four-year teaching obligation, the grant will convert to an unsubsidized loan, which must be repaid with interest calculated back to the date the funds were disbursed.

Eligibility:

To be eligible for a TEACH Grant, you must:

  • Be a U.S. citizen or eligible non-citizen
  • Be enrolled in coursework or plan to complete coursework in a TEACH Grant eligible master’s degree program (see list below)
  • Maintain Satisfactory Academic Progress and meet all other institutional requirements for maintaining enrollment
  • Complete TEACH Grant counseling and sign a TEACH Grant Agreement to Serve each year
  • Complete a FAFSA, although you do not have to demonstrate financial need to be eligible

 TEACH Grant- Eligible Programs effective January 2017:

Be enrolled in one of the eligible programs at Teachers College: Applied Behavior Analysis (MA-ABAS-DU), Art & Art Education, Initial Certification (MA-ARTE-IN), Bilingual/Bicultural Childhood Education (MA-BILC-DU), Bilingual/Bicultural Education (MA-BILG-IN), Biology, Grades 7 - 12 (MA-SCIB-IN), Chemistry, Grades 7 - 12 (MA-SCIC-IN), Deaf Education & Reading Specialist (ME-DHRI-DU), Deaf & Hard of Hearing Adolescent Education (ME-DHAE-DU), Deaf & Hard of Hearing Early Childhood Education (ME-DHEI-DU), Deaf & Hard of Hearing Childhood Education (ME-DHCI-DU), Deaf & Hard of Hearing (ME-DHEA-IN), Early Childhood Special Education (MA-ECSE-IN), Early Childhood/Special Education Dual (MA-ECSE-DU), Earth Science, Grades 7 - 12 (MA-SCIE-IN), Elementary Inclusive Education, Dual (MA-ELEM-DU), Intellectual Disability/Autism Childhood (ME-ITDC-DU), Intellectual Disability/Autism Early Childhood (ME-ITDE-DU), Intellectual Disability/Autism, Dual (MA-ITDS-DU), Intellectual Disability/Autism, Adolescence (MA-ITDA-IN), Mathematics Education (MA-MATH-IN), Music & Music Education (MA-MUSC-IN; ME-MUSC-IN), Physics, Grades 7 - 12 (MA-SCIP-IN), Reading Specialist (MA-READ-IN), Secondary Inclusive Education (MA-CUSE-DU), Teaching of English (MA-ENGL-IN), TESOL (MA-TESL-IN), Secondary Elementary Inclusive Education (MA-SIEE-IN).

Note: The field you teach in must be a high-need field in the state where you teach in order to satisfy your service requirement. Documented high need fields website: http://www2.ed.gov/about/offices/list/ope/pol/tsa.doc 

Schools serving low-income students search: http://www.tcli.ed.gov/CBSWebApp/tcli/TCLIPubSchoolSearch.jsp

Student Employment

Opportunities for student employment are available at Teachers College. Students should inquire at the Teachers College Human Resources Office or visit the website at www.tc.edu/administration/hr and with program faculty for a list of current vacancies. In some instances positions may be eligible for tuition exemption or scholarship points.

Federal Work Study

Federal Work Study (FWS) is a need-based federal financial aid program through which the federal government provides funds to Teachers College for the purpose of providing job opportunities to our eligible students. Funds are allocated to several Teachers College departments and offices which may then create and offer jobs to FWS awardees. (Not all departments and offices have FWS funds with which to offer FWS jobs. FWS awards may be used only in those departments/offices which have an FWS budget).

FWS jobs allow awardees to earn wages which help them to cover various education-related expenses like books and supplies, transportation, etc. The amount of FWS which appears on the Financial Aid Award Letter is an earning eligibility; it is not a guarantee of wages to be earned. Rather, it is a maximum limit on the amount of FWS funds a student may earn should they choose to participate in the program. Students are paid only for actual hours worked. Placement in an FWS position is contingent upon the availability of jobs and funding, as well as on a student’s skills, experience, and schedule. Below is a list of basic rules and regulations that students must be aware of while employed under the FWS program.

As an FWS employee:

  1. A student must register for a minimum of 6 points or the equivalent each semester while employed, exception: If a continuing student wishes to work over the summer, s/he may do so without being registered for classes, if a student is returning in the following fall semester as a half-time (or equivalent) student. If a continuing student is not returning in   the following fall, s/he must be at least half-time during the summer in order to work and can only work until June 30th.
  2. The suggested number of hours to work while classes are in session are no more than 20 hours per week during the fall and spring semesters, and up to 30 hours per week during the summer, winter, and spring breaks.
  3. A student may not work after his/her date of graduation.
  4. A student must complete and submit a Federal Work Study Agreement for every academic year in which s/he participates in the FWS program.
  5. A student’s FWS award is valid for the fiscal year (July 1, 2017 through June 30, 2018). New students are eligible to use their awards after they have registered for classes and the Fall/Spring semester has begun. 
  6. In order to have a FWS award (and other need-based awards) renewed in future years, students must file a Free Application for Federal Student Aid (FAFSA) for every academic year. 

How to Apply for Aid

How to Apply for Aid for the 2017-2018 Academic Year

To be eligible for federal financial aid you must meet the following criteria: 

  • Be a United States citizen or permanent resident.
  • Be enrolled in at least 6 points in an approved degree program.
  • Make satisfactory academic progress towards a degree.
  • Not have been convicted of any offense under federal or state law involving the possession or sale of a controlled substance.
  • Register with selective service administration, if you are a male.
  • Not be in default on a loan or owe a payment of federal funds.

U.S. citizens and Eligible non-citizens

All students are encouraged to file a 2017-2018 Free Application for Federal Student Aid (FAFSA), regardless of eligibility for Federal Aid. The FAFSA is available at the Office of Financial Aid by January of each year.  Students can also find and file the FAFSA on the web at www.fafsa.ed.gov. Teachers College’s institutional code is G03979.

After filing the FAFSA, students will receive a Student Aid Report (SAR) which must be reviewed for accuracy, and necessary corrections made. If there are questions, contact the Office of Financial Aid. Students may also be required to submit copies of their federal tax returns and other supporting documents to verify the information on the FAFSA.

New Applicants

The Teachers College scholarship application is now integrated into your application for admission. We recommend that students complete the application(s) by the priority deadline established by the Office of Admission.

Continuing Students

The Teachers College scholarship application renews automatically. Generally, returning students do not need to complete a new scholarship application if they have completed one in the past. Continuing students must file the FAFSA for each year that they wish to be considered for federal aid.

International Students

International students should review the Application Procedure for International Students and the scholarship opportunities for international students.

How Need-based Eligibility is Determined

The information provided on the FAFSA is applied to a federally designed formula which calculates the “estimated family contribution,” the theoretical amount the student should have available for educational costs. The cost of education minus the family contribution is “need”. The total amount of need-based aid cannot exceed this figure.

Normally, the need calculations are based on data from the prior calendar year. However, the Office of Financial Aid may recalculate family contribution if the student’s financial circumstances change significantly during the academic year. Students requesting recalculation based on academic year information should provide a written explanation of the circumstances and consult a financial aid counselor to determine the supporting documentation that will be needed.

How Aid is Awarded

To award need-based funds, the College makes up an academic year student budget that consists of the average costs of tuition, fees, and other expenses. The amount of tuition and fees, books and supplies are adjusted based on full-time, three-quarter time, and half-time enrollment. If enrollment plans change during the academic year, students should notify the Office of Financial Aid in case it becomes necessary to adjust the aid package.

During the 2017-2018 academic year, the estimated fall/spring budget for a full-time student enrolled for 24 points was:

Tuition and Fees          $38,624

Room and Board            $19,367

Books and Supplies           $1,070

Transportation                  $1,800

Health Services Fee          $1,020

Personal Expenses            $13,036

Total                                $74,917

 The family contribution toward academic year living and educational expenses is then deducted from this budget. For example:

Budget                             $74,917

Family Contribution          –(9,400)

Need                                $65,517

After need is determined, the Office of Financial Aid tries to meet this amount with financial aid. Often, a variety of sources are combined into a package, which might look like this:

Department Scholarship
 ($1,572 per credit/point)             $9,432         

Federal Work Study                      $7,000

Federal Unsubsidized
  Stafford Loan                              $20,500       

 Total                                            $36,932

How Aid is Disbursed

Scholarships are disbursed to a student’s account on the first day of in-person registration once the student has registered in a degree program for the semester. Federal loans are disbursed after the last day of add/drop, or when a student meets the following criteria: (1) has been accepted in a degree program; (2) has registered for at least half-time status each semester; (3) has completed an entrance interview; (4) has completed a Master Promissory Note; and (5) has completed verification of income and residency, if required.

Tuition, fees, account charges, and refunds are processed by the Office of the Bursar, which is located in 133 Thompson Hall.

Additional Steps and Conditions Prior to Release of Funds

Prior Default: Students in default on a federal loan, or who owe a repayment on a Pell, SEOG, or SSIG grant cannot receive federal need-based aid until the status is cleared.

Verification: Some students are randomly selected by the federal government for a process called verification. If a student is selected, she/he will have to provide a copy of her/his federal income tax return and other documents to the Office of Financial Aid.  An award letter will not be generated until all documents are submitted to the Office of Financial Aid. Students interested in work-study employment cannot begin employment until they have been awarded Federal Work study for the academic year, and have completed the necessary documents. 

Maintaining Federal Student Aid Eligibility

All students requesting and receiving federal student aid must meet and maintain the following criteria:

  • must be enrolled as a matriculated student in an eligible program
  • must make satisfactory academic progress
  • must meet enrollment status requirements
  • must have resolved any drug conviction issue 

Failure to meet the above requirements may result in the loss of federal student aid eligibility. Students will need to present proof of resolution to the Office of Financial Aid before aid can be offered or disbursed.  Please contact the Office of Financial Aid for more information.

Satisfactory Academic Progress: In order to maintain eligibility for aid, students must make satisfactory progress toward their degree. In addition to meeting all standards of academic performance required in the program, students must maintain a minimum of points per semester in order to remain eligible for student aid. 

Return of Title IV Funds

This policy applies to students who complete 60% or less of the enrollment period (i.e., Fall, Spring or Summer session) for which they received Federal Title IV aid. A student who drops a class but still completes one or more classes does not qualify for the Return of Title IV Funds policy. The term “Title IV aid” refers to the following Federal financial aid programs: Federal Direct Unsubsidized Stafford loans, Federal Perkins loans, Federal Direct Graduate PLUS loans, and Federal TEACH Grant.

To conform with the policy, Teachers College must determine the student’s withdrawal date. The withdrawal date is defined as: 1. the date the student began the withdrawal process or officially notified Teachers College of their intent to withdraw; or 2. the last date of attendance at an academically-related activity by a student who doesn’t notify Teachers College.

The calculation required determines a student’s earned and unearned Title IV aid based on the percentage of the enrollment period completed by the student. The percentage of the period that the student remained enrolled is derived by dividing the number of days the student attended by the number of days in the period. Calendar days (including weekends) are used, but breaks of at least 5 days are excluded from both the numerator and denominator.

Until a student has passed the 60% point of an enrollment period, only a portion of the student’s aid has been earned. A student who remains enrolled beyond the 60% point is considered to have earned all awarded aid for the enrollment period.

Earned aid is not related in any way to institutional charges. In addition, the College’s refund policy and Return of Title IV Funds procedures are independent of one another. A student who withdraws from a course may be required to return unearned aid and still owe the college for the course. For more information on the Teachers College withdrawal and institutional charges’ policies, please consult the Teachers College catalog.

 

Satisfactory Academic Progress

Executive Summary Regarding Satisfactory Academic Progress (SAP) for Teachers College (Effective Spring 2016)

 

As of July 2011, federal regulations required all institutions to establish, publish, and apply standards of Satisfactory Academic Progress (SAP) for federal financial aid eligibility. The purpose of measuring and enforcing these standards is to ensure that recipients of federal financial aid are making satisfactory progress toward degree completion. Students who fail to meet SAP become ineligible to receive federal financial aid funding until they are in compliance. 

 

The following federal financial aid programs are impacted by SAP:

  • Federal Direct Unsubsidized Stafford Loan
  • Federal Direct Graduate PLUS Loan
  • Federal Perkins Loan
  • Federal Work-Study
  • Federal TEACH Grant

 

The Office of Financial Aid at Teachers College (TC) will evaluate all students at the master’s and doctoral degree levels prior to the start of each term (fall and spring). Additional SAP evaluations will take place prior to the start of the summer term for those students in a probation or warning status at the end of the spring semester. The following information outlines the policies and procedures that TC will administer in determining whether a student is placed in a Financial Aid Warning, Financial Aid Approved, Financial Aid Probation, or Financial Aid Denied status. The policies outlined in the document refer to the standards for SAP for the disbursement of federal financial aid only (this does NOT include scholarship). Academic programs may continue to have academic requirements for the degree, separate from federal financial aid eligibility, but these should be clearly stated in the TC Catalog and Program of Study Guides each year.

 

Federal regulations require that TC track the academic progress of potential financial aid recipients from the first date of enrollment at the College, whether or not financial aid was received.


Please take time to read through this policy. While TC has always maintained a SAP policy, new federal regulations require that federal financial aid funds be eliminated for anyone not making SAP at the College.

 

SATISFACTORY ACADEMIC PROGRESS (SAP)

FOR FINANCIAL AID REGULATIONS

 

As of July 2011, federal regulations required all institutions to establish, publish, and apply standards of Satisfactory Academic Progress (SAP) for federal financial aid eligibility. The purpose of measuring and enforcing these standards is to ensure that recipients of federal financial aid are making satisfactory progress toward degree completion. Students who fail to meet SAP become ineligible to receive federal financial aid funding until they are in compliance. 

 

For students to maintain eligibility for federal financial aid, Teachers College (TC), in accordance with federal regulations for financial aid, has developed the following standards for determining SAP as it pertains to eligibility for federal financial aid. Federal regulations require that TC track the academic progress of potential financial aid recipients from the first date of enrollment at the College, whether or not financial aid was received. SAP for financial aid is typically evaluated prior to the start of each term (fall and spring) for both, master’s and doctoral students. Students who are on Financial Aid Probation or in a Financial Aid Warning status at the end of the spring term will have to be reviewed prior to the start of the summer term if they wish to enroll for this additional semester.

 

The following federal financial aid programs are impacted by SAP regulations: Federal Direct Unsubsidized Stafford Loan, Federal Direct Graduate PLUS Loan, Federal Perkins Loan, Federal Work-Study, and Federal TEACH Grant.

 

Students should also note that the SAP standards outlined below refer to the disbursement of federal financial aid only (this does NOT include scholarship). Students are required to continue to make satisfactory progress towards the completion of degree requirements as defined by their academic program. Academic programs also have program requirements that may be different than the standards outlined below, which are stated in the TC Catalog and Program of Study Guides each year.

 

MASTER’S DEGREES (M.A., M.S., Ed.M.)

 

Maximum Time to Completion

Master’s students are required to complete their programs of study within their five-year period of candidacy. Students who do not earn their degree within their five-year period of candidacy will be placed on Financial Aid Denied status.

 

Over Maximum Credit Allowance

Master’s students may not exceed 150% of the required points/credits for the degree program measured by attempted points. If a student’s degree program requires more than the amount of credits shown on the chart below, the student’s Maximum Points Allowed will reflect 150% of the actual program points required. (To find your Maximum Points Allowed, multiply your Program Points Required by 1.5.) Students who exceed 150% of the required points for their degree program will be placed on Financial Aid Denied status.

 

 

 

Degree Program

Program Points Required

Maximum Points Allowed

Master of Arts (M.A.)

32

48

Master of Science (M.S.)

32

48

Master of Education (Ed.M.)

60

90

 

Course Completion – 66%

Master’s students are required to complete 66% of attempted points/credits cumulatively (all terms registered). Calculated percentages will be rounded to the nearest tenth (i.e., 65.4 will be rounded to 65% completion; 65.5 will be rounded to 66% completion).

 

Master’s students who fail to meet the required percentage (66%) of attempted points in one term will be placed on Financial Aid Warning status. If the student is not in compliance, maintaining a completion of 66% of the cumulative total at the end of the subsequent term, their status will be changed to Financial Aid Denied.

 

Grade Point Average (GPA)          

Master’s students are required to have a [cumulative] minimum grade point average (GPA) of 3.00 (equivalent to a B) for all terms. Students who do not meet the GPA requirement will be placed on Financial Aid Warning status for one term. Their GPA must meet the 3.00 requirement in the following term or the student will be placed on Financial Aid Denied status. Please note that the calculation of GPA is used only for financial aid purposes and is not reported by the College.

 

DOCTOR OF PHILOSOPHY DEGREE (Ph.D.)

 

Maximum Time to Completion

Ph.D. students are given a seven-year period of candidacy for the completion of their degree requirements. Students who do not earn their degree within their seven-year period of candidacy will be placed on Financial Aid Denied status. To continue to receive federal financial aid, a Ph.D. student must have an approved extension of the period of eligibility on file with the Office of Doctoral Studies (as well as an approved SAP appeal; details to follow).

 

Over Maximum Credit Allowance

Ph.D. students may not exceed 150% of the required points/credits for the degree program measured by attempted points. If a student’s degree program requires more than the amount of credits shown on the chart below, the student’s Maximum Points Allowed will reflect 150% of the actual program points required. (To find your Maximum Points Allowed, multiply your Program Points Required by 1.5.) Students who exceed 150% of the required points for their degree program will be placed on Financial Aid Denied status.

 

Degree Program

Program Points Required

Maximum Points Allowed

Doctor of Philosophy (Ph.D.)

75

112

 

Course Completion – 66%

Ph.D. students are required to complete 66% of attempted points/credits cumulatively (all terms registered). Calculated percentages will be rounded to the nearest tenth (i.e., 65.4 will be rounded to 65% completion; 65.5 will be rounded to 66% completion).

Ph.D. students who fail to meet the required percentage (66%) of attempted points in one term will be placed on Financial Aid Warning status. If the student is not in compliance, maintaining a completion of 66% of the cumulative total at the end of the subsequent term, their status will be changed to Financial Aid Denied.

 

Grade Point Average (GPA)          

Ph.D. students are required to have a [cumulative] minimum grade point average (GPA) of 3.00 (equivalent to a B) for all terms. Students who do not meet the GPA requirement will be placed on Financial Aid Warning status for one term. Their GPA must meet the 3.00 requirement in the following term or the student will be placed on Financial Aid Denied status. Please note that the calculation of GPA is used only for financial aid purposes and is not reported by the College.

 

 

DOCTOR OF EDUCATION (Ed.D.) AND DOCTOR OF EDUCATION IN COLLEGE TEACHING OF AN ACADEMIC SUBJECT (Ed.D.C.T.) DEGREES

 

Maximum Time to Completion

Ed.D. and Ed.D.C.T. students are given a ten-year period of candidacy for the completion of their degree requirements. Students who do not earn their degree within their ten-year period of candidacy will be placed on Financial Aid Denied status. To continue to receive federal financial aid, an Ed.D./Ed.D.C.T. student must have an approved extension of the period of certification (if required) on file with the Office of Doctoral Studies (as well as an approved SAP appeal; details to follow).

 

Over Maximum Credit Allowance

Ed.D. and Ed.D.C.T. students may not exceed 150% of the required points/credits for the degree program measured by attempted points. If a student’s degree program requires more than the amount of credits shown on the chart below, the student’s Maximum Points Allowed will reflect 150% of the actual program points required. (To find your Maximum Points Allowed, multiply your Program Points Required by 1.5.) Students who exceed 150% of the required points for their degree program will be placed on Financial Aid Denied status.

 

Degree Program

Program Points Required

Maximum Points Allowed

Doctor of Education (Ed.D.)

90

135

 

Course Completion – 66%

Ed.D./Ed.D.C.T. students are required to complete 66% of attempted points/credits cumulatively (all terms registered). Calculated percentages will be rounded to the nearest tenth (i.e. 65.4 will be rounded to 65% completion; 65.5 will be rounded to 66% completion).

 

Ed.D./Ed.D.C.T. students who fail to meet the required percentage (66%) of attempted points in one term will be placed on Financial Aid Warning status. If the student is not in compliance, maintaining a completion of 66% of the cumulative total at the end of the subsequent term, their status will be changed to Financial Aid Denied.

 

Grade Point Average (GPA)          

Ed.D./Ed.D.C.T. students are required to have a [cumulative] minimum grade point average (GPA) of 3.00 (equivalent to a B) for all terms. Students who do not meet the GPA requirement will be placed on Financial Aid Warning status for one term. Their GPA must meet the 3.00 requirement in the following term or the student will be placed on Financial Aid Denied status. Please note that the calculation of GPA is used only for financial aid purposes and is not reported by the College.

 

ADDITIONAL NOTES (INCLUDING TREATMENT OF WD, IN, F, R, P, DP, * GRADES, REPEATED COURSEWORK, AND TRANSFER CREDIT)

 

  • Course withdrawals (WD) are not included in the GPA calculation, but are considered a non-completion of attempted coursework.
  • Incomplete (IN) grades are not included in the GPA calculation, but are considered a non-completion of attempted coursework. If the IN grade is replaced with a permanent grade, academic progress will be reevaluated.
  • Failing (F) grades are treated as attempted points and are included in the calculation of the GPA.
  • Attendance credit (R) are treated as attempted points which are earned but not included in the calculation of the GPA.
  • Pass (P), Year Course (YC), and Doctoral Pass (DP) grades are treated as attempted points which are earned but not included in the calculation of the GPA.
  • Missing grades (*) are treated as attempted points, but are considered a non-completion of attempted coursework and are not included in the calculation of the GPA. Once a grade has been recorded, academic progress will be reevaluated.
  • Transfer credits will be counted as attempted and completed points for the calculation of maximum time to completion, but are not included in the calculation of the GPA.
  • For repeated courses, all points will be counted as attempted and all grades are included in the calculation of the GPA.
  • Students will be given a new “clock” upon entry into a new degree program. Grade Point Average and Course Completion calculations will be done cumulatively including ALL courses/degrees taken over time by the student, but the Maximum Time to Completion and Over Maximum Credit Allowance requirements will reset with each new program.
  • The College may not grant automatic “academic amnesty” under any circumstances. A completed SAP appeal must be submitted in all Financial Aid Denied cases to determine a student’s eligibility for aid.
  • Financial Aid Warning and Financial Aid Probation statuses may only last for one payment period before an additional SAP review is required.
  • A student may still register for courses and maintain status in his or her degree program even with a Financial Aid Denied status provided he or she still meets the academic regulations of the College and the program.
  • Any student who registers for a term is obligated to pay tuition and fees as outlined in the TC Catalog. If a student’s SAP appeal is denied, they are still responsible for paying tuition and fees even though federal financial aid was not awarded. 
  • If the student appealed on the basis of one circumstance and wanted to appeal again based on the same circumstance, the student would have to provide information about what has changed to permit the student to make SAP at the next evaluation. In addition, the College may decide to limit the number of times it will allow a student to appeal.

 

FINANCIAL AID WARNING STATUS

 

A student whose financial aid status is Financial Aid Warning will receive a notification via the official College email address and federal financial aid will be disbursed for the upcoming semester only. If a student is not in compliance with all financial aid regulations for SAP at the end of the subsequent semester, the financial aid status will be changed to Financial Aid Denied and no federal financial aid will be disbursed (until a SAP appeal is completed and approved; details to follow). Financial Aid Warning lasts for one payment period only and does not require action (such as an appeal) by the student.

 

FINANCIAL AID DENIED STATUS

 

A student whose financial aid status is Financial Aid Denied will not receive federal financial aid for the semester. The student may appeal the Financial Aid Denied status through the SAP appeals process outlined below. If the appeal is granted by the SAP Appeals Committee, the student’s status will be changed to either, Financial Aid Approved or Financial Aid Probation. If an appeal is deemed as Financial Aid Approved, federal financial aid will be disbursed for the remaining semesters of the current academic year or for however long the approval term is. If an appeal is deemed as Financial Aid Probation, federal financial aid will be disbursed for the upcoming/approved semester only and the student’s record will be reviewed before the start of the subsequent semester; the student must continue to meet all financial aid regulations for SAP and meet all criteria put forth by the SAP Appeals Committee in order to continue to receive federal financial aid.

 

SATISFACTORY ACADEMIC PROGRESS (SAP)

APPEALS PROCESS

 

A student who does not meet the aforementioned SAP standards will fall under one of the following statuses: Financial Aid Warning or Financial Aid Denied. Students who are in a Financial Aid Warning status will receive federal financial aid for the upcoming semester, but will need to rectify the SAP issue before the start of the subsequent semester in order to continue to receive federal financial aid. If the SAP issue is not cleared up, the student will fall into a Financial Aid Denied status. For students whose financial aid eligibility status is Financial Aid Denied, the College has established an appeals process for reinstatement of eligibility for federal financial aid; please continue reading for additional details.

 

REINSTATEMENT OF FEDERAL FINANCIAL AID

 

Reinstatement of federal financial aid after a student is on Financial Aid Denied status can be achieved in two ways:

 

  1. A SAP Appeals Form can be submitted and reviewed by the SAP Appeals Committee. Students must be in a Financial Aid Approved or Financial Aid Probation status to receive aid after being denied. The SAP Appeals Committee will follow the process outlined in the appeals process section below.
  2. The student officially registers for TC courses and pays for tuition and fees without federal financial aid and does well enough in their coursework to meet SAP standards by the next time that SAP is evaluated for all students. Students who do not meet the Maximum Time to Completion or Over Maximum Credit Allowance standard(s) cannot regain eligibility this way. 

 

SAP APPEALS PROCESS AND NOTIFICATION OF COMMITTEE DECISIONS

 

The Office of Financial Aid at TC will evaluate both, master’s and doctoral students prior to the start of each term (fall and spring) to determine if they are meeting SAP standards. Students who are on Financial Aid Probation or in a Financial Aid Warning status at the end of the spring term will have to be reviewed prior to the start of the summer term if they wish to enroll for this additional term.

 

Students flagged as not meeting institutional SAP standards will be notified via email by the Office of Financial Aid. These students may fall under one of two categories/statuses: Financial Aid Warning or Financial Aid Denied.  A student whose financial aid status is Financial Aid Warning will receive federal financial aid for that semester only and must be in compliance by the end of the subsequent semester. A student whose financial aid status is Financial Aid Denied will not receive federal financial aid for the semester. Students in a Financial Aid Denied status who wish to take advantage of any federal student aid must submit the SAP Appeals Form, along with any necessary written statements or supplemental documentation, to the Office of Financial Aid. Appeals will only be granted under extenuating circumstances, such as death or extreme sickness of an immediate family member, unexpected injury or illness, extended hospitalization, or another reasonable explanation. Work conflicts and/or an increased amount of reported schoolwork are (more often than not) not considered extenuating circumstances.

 

All SAP appeals will first be reviewed by the designated SAP Coordinator located in the Office of Financial Aid. The SAP Coordinator will ensure that all documents are included and attached to the SAP Appeals Form. Once all documents are successfully received, the completed appeal will be forwarded to the SAP Appeals Committee (consisting of several senior staff representatives from various offices at TC); the SAP Appeals Committee will typically meet 1-3 times a month, depending on the volume of submitted appeals.

 

If a student’s SAP appeal is APPROVED, they will receive appropriate notification via email and will then be eligible for federal student aid for the specified semester/academic year.

 

If a student’s SAP appeal is DENIED, they will receive appropriate notification via email and will not be eligible for any federal student aid until they are in compliance with institutional SAP standards.

 

If a student’s appeal is deemed as anything other than the above statuses (i.e. PROBATION or PENDING), the student will receive appropriate notification via email; this notification will detail any additional documentation and/or steps required on the student’s behalf.

 

The decisions of the SAP Appeals Committee are final.

NOTES

A student may still register for courses and maintain status in his or her degree program even with a Financial Aid Denied status provided he or she still meets the academic regulations of the College and the program.

Any student who registers for a term is obligated to pay tuition and fees as outlined in the TC Catalog. If a student’s SAP appeal is denied, they are still responsible for paying tuition and fees even though federal financial aid was not awarded.