Planning Tools
The Office of College Events uses the following planning tools when preparing for an event. Download the following samples and customize them to fit your event planning needs.
TC Event Banquet Order
The Banquet Event Order form is used to request services from the various teams that take part in creating events at Teachers College. This form should be completed with details about your event setup and distributed to Facilties, CulinArt, Media Services, and Public Safety at least one week prior to your event.
Event Timeline
The Event Timeline form is used to track all the key tasks that need to be completed before and after your event.
Staff Plan: Small Event
The Staff Plan: Small Event form is used to communicate day of tasks, locations and time completed, to the team that is working your event. This sample is most useful for a small event.
Staff Plan: Large Event
The Staff Plan: Large Event form is used to communicate day of tasks, locations and time completed, to the team that is working your event. This sample is most useful for a large event.
Briefings
The Briefing form is a useful tool to provide comprehensive information to speakers, and other key participants prior to your event.
Debriefings
The Debriefing form is used to evaluate the event and is especially useful for annual events.
Budget
The Event Budget form is used to track expenses.
Day of Supply List
The Day of Supply List form is used to organize the supplies used for an event.
Event To-Dos
The Event To-Do List form is used to organize event tasks.
Walk-in Sheets
The TC Walk-in sheet form is used to track guests who attend your event but did not pre-register.
Meal Program
This program is an example of the event timing keeping in mind the need of food service. Please share any event timing with your caterer Culinart to ensure they can provide service in the time you have allotted.
Lecture Program
This program is an example of the event timing for a program containing a lecture.