Planning Documents

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Teachers College, Columbia University
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Event Planning Resource Center

Event Planning Resource Center

Walk-in Sheets

The TC Walk-in sheet form is used to track guests who attend your event but did not pre-register.
 

Briefings

The Briefing form is a useful tool to provide comprehensive information to speakers, and other key participants prior to your event.
 
 

Staff Plan: Small Event

The Staff Plan: Small Event form is used to communicate day of tasks, locations and time completed, to the team that is working your event.  This sample is most useful for a small event.
 
 

Staff Plan: Large Event

The Staff Plan: Large Event form is used to communicate day of tasks, locations and time completed, to the team that is working your event. This sample is most useful for a large event.
 
 

Debriefings

The Debriefing form is used to evaluate the event and is especially useful for annual events.
 
 

Budget

The Event Budget form is used to track expenses.
 
 

Day of Supply List

The Day of Supply List form is used to organize the supplies used for an event. 

Day of Supply List (Template)

Lecture Program

This program is an example of the event timing for a program containing a lecture.
 

Event To-Dos

The Event To-Do List form is used to organize event tasks. 
 
 

Meal Program

This program is an example of the event timing keeping in mind the need of food service.  Please share any event timing with your caterer Culinart to ensure they can provide service in the time you have allotted.
 

Name Plates

Please come to the Office of College Events to pick up a supply of name plates.  These name plates can be used alone or they can be inserted into plastic holders.  Depending on the number required, College Events can also supply name plate holders.
 
 
 

Dinner Seating: Escort cards

These are the cards given to dinner guests at a seated dinner indicating the table they have been assigned to. College Events typically stuffs these in the guests' name tag holder. Depending on the number required, College Events can supply escort cards. If not, they can be purchased through the Paper Direct website.  Please allow 2 weeks for delivery.
 

Dinner Seating: Name Plates

These are the small table tents placed above a guest's plate indicating their seat at the dinner table.  Depending on the number required, College Events can supply dinner name plates.  if not, they can be purchased through the Paper Direct website.  Please allow 2 weeks for delivery.