Create Breakout Rooms

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Computing and Information Services (CIS)

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Create Breakout Rooms

October 20, 2016 - October 20, 2016

 

 

1. Once in session open Breakout Session panel by clicking Breakout at top menu

Breakout at top menu

 

2. Then click Open Breakout Session Panel in dropdown menu

 Open breakout session panel

 

3. A Breakout Session panel will be displayed (scroll down)

Breakout session display panel

 

4. To create breakout sessions and assign participants click the Breakout Assignment icon

click breakout rooms icon

 

5. To manually create breakout rooms select Manually

manually create breakout rooms and add participants

 

6. Click the + icon to create breakout sessions

plus icon to create breakout session

 

7. To add participants to breakout session first click on the breakout session

Select breakout session

 

8. Click on participants name and double arrows (direction icon) to add participant to breakout session. Participant will show up under the breakout session selected

Add participants to selected breakout room

 

9. Once all participants have been added to breakout sessions click OK

click OK when all participants added

 

10. Breakout Session panel now displays all breakout rooms along with participants.  To start all breakout sessions, click Start

Breakout rooms panel displays all rooms with participants

 

11. Respond Yes to begin breakout sessions and to your audio being switched to your breakout session. Each participant will receive pop-up windows and will have to respond 'YES' to joining breakout session and 'YES' to switch audio to that session


12. Once participant is in a breakout session Host can click Join to enter breakout session.  If Join does not show up there is no participant in the session.

Respond yes to begin breakout session

 

13. To exit a breakout session click Leave Breakout Session to exit.  Host can now join another breakout session

click Leave breakout session to exit

 

14. To send a broadcast message to all breakout rooms click Breakout in top menu and Broadcast Message …

Broadcast message

 

15. Select All Attendees (a), type message (b) and click Send (c).  All participants will receive message

All Attendees - message - Send

 

16. To end all breakout session click End in Breakout Session panel

send broadcast message to all participants

 

17. All sessions will receive pop-up message “Breakout session will end in 30 seconds.”  After 30 seconds all participants will be back in main room.


Create Breakout Rooms

October 20, 2016 - October 20, 2016

 

Create Breakout Rooms

 

1. Start a Training Session

Start a training session

2. Set Audio Conference Settings

Audio Conference Settings

3. Once in session open Breakout Session panel by clicking Breakout at top menu

Breakout at top menu

4. Then click Open Breakout Session Panel

 

A Breakout Session panel will be displayed

To create breakout sessions and assign participants click the Breakout Assignment icon

 

Manually create breakout rooms and add participants to rooms

Click the + icon to create breakout sessions

To add participants to breakout session first click on breakout room (a), then click the direction icon (b)

Click on participants name

Click on the direction icon (a) and the participant will show up under the session (b)

Once all participants have been added to breakout sessions click OK

 

Breakout Session panel now displays all breakout rooms along with participants

To start all breakout sessions, click Start

Respond Yes to begin breakout sessions and to your audio being switched to your breakout session.  Each breakout session will need to be started by participants

 

You’re now able to join breakout sessions by click Join for each session

Once in breakout session click Leave Breakout Session to exit

 

To send a broadcast message to all breakout rooms click Breakout in top menu and Broadcast Message …

Select All Attendees, type message and click Send.  All participants will receive message

To end all breakout session click End in Breakout Session panel

All sessions will receive pop-up message “Breakout session will end in 30 seconds.”


Create Breakout Rooms

October 20, 2016 - October 20, 2016

 

Create Breakout Rooms

 

1. Start a Training Session

Start a training session

2. Set Audio Conference Settings

Audio Conference Settings

3. Once in session open Breakout Session panel by clicking Breakout at top menu

Breakout at top menu

4. Then click Open Breakout Session Panel

 

A Breakout Session panel will be displayed

To create breakout sessions and assign participants click the Breakout Assignment icon

 

Manually create breakout rooms and add participants to rooms

Click the + icon to create breakout sessions

To add participants to breakout session first click on breakout room (a), then click the direction icon (b)

Click on participants name

Click on the direction icon (a) and the participant will show up under the session (b)

Once all participants have been added to breakout sessions click OK

 

Breakout Session panel now displays all breakout rooms along with participants

To start all breakout sessions, click Start

Respond Yes to begin breakout sessions and to your audio being switched to your breakout session.  Each breakout session will need to be started by participants

 

You’re now able to join breakout sessions by click Join for each session

Once in breakout session click Leave Breakout Session to exit

 

To send a broadcast message to all breakout rooms click Breakout in top menu and Broadcast Message …

Select All Attendees, type message and click Send.  All participants will receive message

To end all breakout session click End in Breakout Session panel

All sessions will receive pop-up message “Breakout session will end in 30 seconds.”