Skip to navigation menu

Skip to main content

Accounts Payable
Teachers College, Columbia University
teachers college logo columbia univertsity logo
Frequently Asked Questions > FAQs

Site Navigation

Frequently Asked Questions

FAQs

  1. When can I expect a check to be generated to a vendor?
  2. How much money can a consultant earn before a 1099 is generated?
  3. What is A/P?
  4. Who/what is a vendor?
  5. If I have several invoices from one vendor and would like to have separate checks issued for each invoice, can this be done?
  6. What information is required for a vendor to be paid?
  7. What information is required for an employee expense reimbursement to be made?
  8. If I complete a Purchase Order, do I still need to complete a Check Request to process vendor payment?
  9. How do I know if a payment has been sent to the vendor?
  10. Does the College have to pay freight charges?
  11. Does the College have to pay taxes?
  12. Can checks be mailed to a vendor directly from the Accounts Payable Office?
  13. What are the hours that A/P is open?
  14. I have a one-time payment to an employee. Can I complete a Check Request to process such a payment?

1) When can I expect a check to be generated?

Normally, a check will be generated for a vendor within two weeks from the date A/P receives it and there is money in the budget and documentation is complete. Checks are generated on Monday through Thursday of each week

Back to top


2) How much money can a consultant earn before a 1099 is generated?

$600 in a calendar year.

Back to top


3) What is A/P?

A/P stands for Accounts Payable. This is the department that is responsible for the payment of all Teachers College expenses incurred. These include: Consultants, utilities, employee expenses, miscellaneous expenses, etc.

Back to top


4) Who/what is a vendor?

A vendor can be either a company or an individual from whom Teachers College purchases either goods or services.

Back to top


5) If I have several invoices from one vendor and would like to have separate checks issued for each invoice, can this be done?

Yes, A/P has the capability to generate a separate check for individual invoices if necessary. This is usually not recommended due to the increased cost to TC for check stock and postage.

Back to top


6) What information is required for a vendor to be paid?

The vendor requires a T#.  If the vendor has not been paid before, a W-9 form must be requested from the vendor and provided to the purchasing department who will assign the vendor a T#.  An invoice from the vendor must also be provided in order for the vendor to be paid.

Back to top


7) What information is required for an employee expense reimbursement to be made?

The vendor requires a T#.  If the vendor has not been paid before, a W-9 form must be requested from the vendor and provided to the purchasing department who will assign the vendor a T#.  An invoice from the vendor must also be provided in order for the vendor to be paid.

Back to top


8) If I complete a Purchase Order, do I still need to complete a Check Request to process vendor payment?

No, if you complete a Purchase Order it is not necessary to complete a Check Request to process a vendor payment. You must authorize the invoice to be paid and also note the Purchase Order number on it. This then gets clocked into A/P and a check gets generated.

Back to top


9) How do I know if a payment has been sent to the vendor?

You have the capability of checking a vendor payment in Banner.

Back to top


10) Does the College have to pay freight charges?

Yes, the College will pay freight charges if it is noted as appropriate on the Purchase Order.

Back to top


11) Does the College have to pay taxes?

Yes, there are certain taxes that the College is required to pay (e.g., airline, car rental, hotel), but not New York sales tax.

Back to top


12) Can checks be mailed to a vendor directly from the Accounts Payable Office?

All checks can be mailed from A/P if it is noted on the check request. All checks for payment of Purchase Orders are automatically mailed from A/P. This will save the requesting the payment of the postage and also expedites getting the check to the vendor.

Back to top


13) What are the hours that A/P is open?

Accounts Payable is open from 9:00 AM - 5:00 PM, Monday - Friday.

Back to top


14) I have a one-time payment to an employee. Can I complete a Check Request to process such a payment?

No, a check request cannot be utilized to pay an employee for a one-time payment. The form utilized to pay an employee is a PAF - Personnel Action Form. Any check requests submitted to pay an employee a Payroll payment would be returned to the initiating department to submit the correct form

Back to top