Department Name

Form Name

Description

Paperwork flow

Personnel Action Form (PAF) -- obtain from Duplicating Services

Authorization to pay an employee an honorarium or for consulting services provided to TC

Department head/chair submits to their vice-president/dean who submits the PAF to Budget who facilities getting it to Human Resources.

Employment Eligibility Verification (form I-9)

Employment Eligibility Verification (I-9) form required by the US Customs and Immigration Service (INS) to verify the identity and employment eligibility of all employees.

Employee brings to Human Resources with required original documents.

IRS W-4
(Instructions for Completing IRS Form W-4, for Non-Citizens)

New York either:

• IT-2104

• IT-2104.1
• IT-2104-E

Used to notify Payroll your marital status for tax purposes and the number of exemptions you wish to claim.  Also used to request the amount of additional income taxes you wish to have withheld per pay period. 

Submit to Human Resources with post-hire paperwork.  Changes may be submitted directly to Payroll.

Determination of Foreign National's Residency for Tax Purposes

Used to determine a foreign national’s residency and primary purpose for being in the U.S. in order to ensure the proper federal tax withholding.

Hand deliver to Payroll with the completed 8233 and original supporting documents.

Certification of Social Security Act

Used to claim exemption from Social Security taxes because of student status or visa status.  Must be renewed every January.

Submit to Payroll.

Social Security Card Application

Used to apply for social security card.

This form must be hand delivered to a social security office.  When the employee receives his/her social security card, he/she must bring it to HR.

Direct Deposit Enrollment Form

Employees who wish to have their net pay deposited directly in their bank account.

Submit to Payroll.

8233

Claim exemption from federal withholding taxes under a tax treaty for certain countries.   Must be renewed every January.

Submit to Payroll.

Part-time employees and Federal work-study time sheet

Part-time employees and federal work-study student reporting of hours worked, and if applicable, hours on paid-leave.

Submit to Payroll.

Secretarial & Clerical time sheet  -- obtain from Human Resources

Secretarial and clerical employees reporting of hours worked, and if applicable, hours on paid-leave.

Submit to Human Resources.

Personnel Change Form  (PCF) -- obtain from Duplicating Services

Notify Human Resources and Payroll when an employee is no longer employed by Teachers College before their scheduled end date.

Request for IRS Form W-2

To request a copy of a prior year's W-2.

Submit to Payroll.

Union Dues Payroll Deduction Form

Employee authorization for TC to withhold union dues in accordance with the applicable union contract.

Submit to Payroll.