Contracts

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Teachers College, Columbia University
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The General Counsel

The Office of

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Talking About Contracting at TC

Download this Powerpoint Presentation to learn more about contracting at Teachers College

Frequently Asked Questions

When do I need a contract?

You need a contract for services when:

  • It is $3,000 or more
  • It involves Intellectual Property (IP) issues
  • Minors are involved
  • Transportation is involved
  • The consultant wants one
  • It contains personally identifiable data

What is the turn-around time for a standard contract to be drafted or reviewed?

We aim to return all drafts and reviews of standard contracts within a two week time period (10 business days).

Must a consultant be registered in Unimarket?

Yes. All payments made by TC require Unimarket registration by the payee.

Do companies and individuals need to complete the Conflict of Interest (COI) or Independent Contractor Questionnaire (ICQ) form, respectively, every time a requisition is created?

Yes, every time a requisition is created for a Business Entity that is providing Services they must complete the COI form: goo.gl/8d166C. If the vendor is an Individual, they need to complete the ICQ form: goo.gl/3gxs1b.

Which account should be used to pay consultants? 

Account code 7211 should be used to pay all consultants.

What is a Preferred Vendor?

Preferred Vendors typically are those that have been awarded a contract by the Purchasing Department for College-wide use accessible to all department Buyers. The selection is based on a thorough review and negotiation to obtain the best overall value to the College based on the price, delivery capabilities, quality, past performance, financial stability, ease of ordering, etc. Preferred vendors are identified in the Unimarket Marketplace with a yellow Supplier Tag that states “PREFERRED”.

Can a vendor start work prior to a Purchase Order being issued?

No! The Purchase Order is a legal document that authorizes the procurement of goods or services from the Supplier. Suppliers cannot provide goods or services prior to receiving a Purchase Order as that exposes both the College and the user to financial and legal risk.