DCI Grant Description & Application for SPRING Initiatives, 2016-2017

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Diversity

The Office of the Vice President for Diversity and Community Affairs

The Vice President's Grant for Diversity & Community Initiatives (DCI)

DCI Grant Description & Application 2016-2017

The Vice President’s Grant for Diversity and Community Initiatives (DCI) 

2016-2017, is available to all recognized Teachers College organizations and community members.  Don’t miss this excellent opportunity to secure funding for your event at TC for the spring semester in the academic year 2016-2017.  The DEADLINE is THURSDAY, October 20th, 2016, at 5:00pm.  PLEASE NOTE:  For the first time this academic year, there will be two grant cycles with the purpose of spreading out the programming and allowing community members to apply for the DCI grant in the fall for events to be held in the spring 2017, and to apply for the DCI in the spring for programs that will be produced during the fall semester 2017.  A limited number of grants will be awarded fall and spring for programs and events to be held the following semester.  There will be another DCI Call for Proposals in the spring semester 2017 for programs that will be produced during the fall semester 2017.

The Office of the Vice President for Diversity and Community Affairs strives to reinforce the values of diversity, community and civility and to support initiatives that will continue to bring the institution together, create opportunities to build healthy working relationships, and enhance and improve academic and work life and culture.  Thus the DCI Grant provides financial support for projects, programs, and events that benefit the entire TC community with the goal of supporting new and innovative ideas.  As such, the Grant promotes interactive, inter-group communication, as well as collaborative and educational activities with an emphasis on community and/or diversity.  While the DCI Grant prefers supporting new and original programs, applications are welcomed from organizations, individuals, and groups that have hosted past activities or events and seek to build upon them by expanding or enhancing their initiatives.  This Call for Proposals is for initiatives executed in the spring of the 2016-2017 Academic Year.  This call is inviting initiatives that benefit primarily the Teachers College community while also reaching out to the surrounding Morningside Heights and Harlem community with an emphasis on social justice concerns.

 

AWARD AMOUNT

The maximum DCI Grant award is $1,500 per application. In the past eight years, since 2008-2009, 107 proposals have been awarded with disbursements totaling $118,303.  Please visit the Diversity and Community Affairs website to read descriptions of the proposals that have been awarded DCI Grants.

Academic Year

# of Grants Funded

Total Disbursements

2008-2009

13

$15,433

2009-2010

11

$14,300

2010-2011

18

$15,870

2011-2012

12

$13,500

2012-2013

9

$11,450

2013-2014

14

$13,350

2014-2015 12

$12,550

2015-2016

12

$15,550

2016-17 F

6

$6,300

 

The submitted proposal should clearly itemize each expense in exact dollar amounts (including items such as supplies, publicity for the event, food, etc.), as well as any other resources from co-sponsorship expected.  The proposed budget for the proposal can exceed $1,500, however only an amount up to $1,500 of the budget should be requested and can be funded by the DCI Grant award.  If the budget for your initiative exceeds the maximum grant amount $1500, you MUST submit proof of receipt of additional funding (to fund the budget deficit) at least 45 days prior to the date of the event.  This will allow for alternatives or timely cancellation of the event.  If you are unable to secure full funding to reach your full budget, it may result in the DCI Grant Award being withdrawn.

Conferences at TC sponsored by the DCI Grant must be one-day conferences only.  Travel to conferences will not be funded.  

ELIGIBILITY

Call For Proposals – Fall 2016

All Teachers College Community members, including currently enrolled students (through fall 2016), faculty, and staff members, are encouraged to apply!  Become active leaders and participants in community programs --- actively promote community, civility and the development of relationships and connections with members of other constituencies.  

Please note these eligibility requirements:

  1. Students must be enrolled through the spring semester 2016.
  2. Each grant proposal must include a MINIMUM of two individuals to serve as responsible leaders.
  3. The responsible leaders named in the grant proposal must attend THREE meetings related to the grant award in order to receive the grant funds: a meeting with the Graduate Intern administering the grant to sign the DCI Grant agreement; an informational meeting for DCI Grant Award recipients in the late fall 2016; and a follow up meeting for DCI Grant Award recipients in early spring 2017.  Attendance at these three meetings is required in order to receive the grant funds.

Grants will not be awarded to individual students.  Students must work in collaboration with an academic department, student organization, or other TC unit.  

All Grant proposals will be reviewed by a subcommittee of the President’s Committee on Community and Diversity (CCD).  The initiative or event must take place during the 2016-2017 academic year – this call for proposals is for initiatives carried out in the spring 2017 semester.  If for some reason the event cannot be held during this time, the grantee must submit a written request for an extension to the Committee on Community and Diversity.  The CCD reserves the right to grant permission for postponement or to revoke the grant; this will be decided on a case-by-case basis.

 

IMPORTANT REMINDERS

For student applicants, the submitted application must provide an ACCOUNT and INDEX NUMBER to enable receipt of the grant.  This information can be obtained by contacting Yvonne Destin in the Office of Student Development and Activities (212.678.3690).  Non-students should contact their departments to obtain this information.  Failure to provide the ACCOUNT and INDEX NUMBERS will disqualify the proposal from consideration.

As described above, the disbursement of DCI Grant funds WILL REQUIRE that two responsible leaders of the group attend a meeting with the staff of the Office of the Vice President for Diversity and Community Affairs to sign an award letter and review the Grant requirements.  In addition, attendance at two informational meetings (fall 2016 and spring 2017) will be required.

It is strongly recommended that you begin planning your event prior to submitting your Grant application; for example, please manage necessary details such as confirming guest speakers, room reservations (www.tc.columbia.edu/administration/room-assignments/), setting an alternative date for an event in case of inclement weather or due to the unavailability of space, etc.  Also, when planning the budget please include sufficient funding to publicize the event, provide media services and allow for facilities and public safety fees if your event is held on a weekend.

If for any reason an event date is changed or any other mishaps occur, please contact Jolene Lane (212.678.8410), Senior Director for Diversity and Community Affairs immediately when the change is made!

 

DEADLINE

The deadline to submit all proposals is 5:00pm on Thursday, October 20, 2016. No late or incomplete proposals will be accepted.  The DCI Grant Awards will be announced on or before November 18, 2016.  The first required informational meeting for DCI Grant Award recipients will be held between November 28th and December 13th.  There will be two meetings offered to accommodate the schedules of the grant recipients.  The exact dates of these meetings will be available before the deadline for submitting proposals.

 

PLEASE FOLLOW THESE SUBMISSION INSTRUCTIONS CAREFULLY:

GRANT APPLICATIONS MUST BE EMAILED AND SUBMITTED IN HARD COPY FORM IN A TIMELY MANNER!  Please EMAIL the application and all proposal materials to the ODCA Graduate Intern for Programming, at ws_div-comm@tc.columbia.edu.  In addition, please SUBMIT TEN (10) HARD COPIES of your proposal application to the Office of the Vice President for Diversity and Community Affairs in 128 Zankel Hall.  The deadline for submission of this grant is Thursday, October 20th at 5:00pm.  Failure to email your proposal AND submit ten hard copies by the deadline will disqualify your application.  Please call 212.678.4186 with questions.

TIMELINE

Availability of DCI Grant Application:

September 9, 2016

 

Deadline for Submission:

5:00pm, Thursday, October 20, 2016

 

Announcement of Decisions:

No Later than November 18, 2016

 

Required Meeting for All DCI Grant Recipients:

Between November 28th and December 13th – exact date TBA

 

PLEASE SUBMIT THE PROPOSAL APPLICATION TO:

EMAIL:

Graduate Intern for Programming

Office for Diversity and Community Affairs

ws_div-comm@tc.columbia.edu

 

AND DELIVER TEN HARD COPIES:

Vice President’s Office for Diversity and Community Affairs

128 Zankel Hall

525 West 120th Street, Box 220

New York, NY 10027-6696

(212) 678-4186

 

THE DCI GRANT CALL FOR PROPOSALS CAN BE DOWNLOADED BELOW.

THE DCI GRANT APPLICATION CAN BE DOWNLOADED BELOW.