Guide to Campus Living | Teachers College Columbia University

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Office of Residential Services

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Guide to Campus Living

517 West 121st:

Each unit is equipped with central air conditioning/heat and a wall-mounted thermostat so that residents may maintain and adjust the temperature to their liking. New York City law requires that heat (if temperature dictates) be provided to residents through May 31 which means that air-conditioning may not be available until June 1. If the unit is not functioning properly, a work order should be submitted to the Office of Facilities.

 

Grant, Sarasota, and Whittier Halls:

Residents who would like an air conditioner must purchase their own unit(s). Residents are responsible for arranging installation and removal of the unit by an insured professional. Residents are encouraged to acquire a copy of proof of insurance and retain this for their records. Maintenance of the ac unit is the sole responsibility of the resident. For tips on air conditioner installation, please go to: Air Conditioner Installation Tips.

 

Heat is generated by radiators located in each unit. Heat is activated centrally as determined by New York City temperature regulation standards. To turn heat on, turn the radiator valve located at the bottom of the radiator to the fully open position (counter-clockwise).The valve must be fully open or fully closed – do not use an intermediate position as this will damage the valve and create a noisy radiator condition. Do not open/close the valve in the middle of a heating cycle as this will trap water creating a noise condition and possible leaks. If the unit is not functioning properly, a work order should be submitted to the Office of Facilities.

The electronic RCR is used by the Office of Residential Services to compare the condition of your room/apartment at the time of move-in with the condition of your room/apartment at the time of move-out. Upon obtaining an email copy of your RCR, you should inspect your room/apartment and note any discrepancies you find between your unit and the RCR. Please submit discrepancies on-line within 48 hours of your move-in. The original RCR will be updated to reflect any changes. If upon move-out the condition of the room/apartment and its furnishings does not match the condition noted on the RCR at move-in, the damages may be charged to your student account.

A Citibank automated teller machine (ATM) is located in the Commuter Lounge in the basement of the Teachers College Arthur Zankel building. A small fee, per transaction, is charged for the use of the ATM by non-Citibank customers.

Residents who have cars may park in a garage or on the street. When deciding about keeping a car in the city, residents should keep in mind that street parking is limited, particularly during street cleaning, and garage space can be extremely expensive. Teachers College/Columbia does not have designated parking areas. The nearest public parking garage is on 122nd Street between Broadway and Amsterdam Avenue.

In New York City, bicycles can often be difficult to store, dangerous to ride in traffic, and vulnerable to theft. If a resident chooses to keep a bicycle on campus he or she must store the bicycle in his/her room/apartment or in a designated bike storage area. Bike racks are located behind Whittier Hall and Grant Hall. Bicycles may not be left in any residential common space including hallways, stairwells, bathrooms, kitchens, lounges, roofs, suites, and balconies or placed in front of or near access ramps and railings used by students with disabilities.

Semester housing charges are due the first Friday after classes commence each term or as dictated by the Office of Student Accounts. Residents who are unable to pay their semester housing fees by the due date in the assignment letter should speak to a representative from the Office of Student Accounts regarding the deferred payment plan. Note: the deferred payment plan is not offered in the summer.

 

Various forms of payment are accepted for tuition and fees and may be used individually or in combination. Teachers College accepts checks, money orders, and cash. For a complete explanation of payment methods, please visit Student Accounts at:

Student Account Payment Methods

517 West 121st:

The desk located in the first floor lobby of the South building is staffed by a Public Safety Officer 24 hours a day. All residents must present a valid TC ID card to enter the building and must also present the card to the reader located at the security desk.

Grant and Sarasota Halls:

Residents must present their TC IDs to the card reader at the entrance. Grant and Sarasota entrances are monitored by security cameras. Residents should ensure that entrance doors close tightly behind them when entering and exiting these buildings. There is also a “panic button” in the entryway of Grant and Sarasota if residents need to alert Public Safety of an emergency situation.

Whittier Hall:

The Security desk, located in the first floor lobby, is staffed by a Public Safety officer 24 hours a day. Residents should present their valid TC ID to enter the first floor of the building from the street and again at the security desk to enter the residential lobby. To access units on the 2nd through 10th floors from the first floor elevator, it is necessary for residents to present their TC IDs to the reader located at that site between the hours of 9:00 am - 5:00 pm, Monday through Friday. To access floors 1 through 10 from the basement elevator, residents should present their ID card to the reader located in the basement elevator 24 hours a day, seven days a week .To utilize the basement entrance, residents must push the intercom button to request permission from the Public Safety Officer.

 Entering Teachers College:

Zankel Hall, Thorndike, and Whittier entrances are staffed by TC Public Safety Officers. When entering TC through these entrances, students and their affiliates are required to present their TC ID. For students residing in TC residence halls, entrance is also possible through the Grace Dodge door located on 121st Street by presenting your TC ID to the card reader.

Residents are provided cable television service through Teachers College. There is no additional charge for the standard package as it is built in to the housing charge. In order to take advantage of services, residents must have a cable-ready television. The cable channel line-up is subject to change and can be found at: Cable TV Channel Line-Up.

Please direct any inquiries to Telecommunications at x3456. For service concerns or cable plan options, please contact Privatel at service@privatelinc.com.

Please note that children should be super vised at all times. Please do not allow children to play in any lobby, study lounge, elevator, hallway, basement, or courtyard as this can be dangerous and/or disruptive to other residents.

Guest passes may be issued and renewed on a monthly basis for caregivers who regularly attend to a resident’s child(ren).To be issued a guest pass for such a caregiver, visit the Office of Card Services during business hours.  Both the caregiver and resident must be present.

Residents are responsible for keeping their personal living areas clean and for removing their own trash. Residents should not leave trash in hallways or common areas shared with other residents. Trash chutes are available on each floor of 517 West 121st and Whittier Hall. Glass, boxes, hazardous materials and/or other large objects should be taken to the appropriate depository in the basement. These items should never be thrown down trash chutes. All cardboard boxes should be taken directly down to the basement. Sarasota and Grant residents should take all trash directly to the basement in disposable bags to be placed in appropriate receptacles. Mattress disposal is prohibited unless you contact the Office of Residential Services. Please see the “Recycling” section for additional information. Note: Trash chutes are generally locked during large move-in and move-out periods due to the extremely high volume of trash that is generated.

 

Common Areas

Custodial staff from the Office of Facilities clean common areas (community kitchens, community bathrooms, community spaces, and hallways) on a daily basis. In the community kitchens, the daily cleaning includes the sink, counters, and the exterior of college-owned appliances. Staff members also sweep, mop, and/or vacuum the floors in common kitchens and hallways. Residents are responsible for cleaning within their individual unit. If items are left in the kitchen sink or on the kitchen counters these areas will not be cleaned by staff.

Personal items may not be stored in any public or community spaces (this includes but is not limited to hallways, community kitchens, lounges, recycling rooms, laundry rooms, etc.). Items left in public or community spaces will be considered trash and disposed of accordingly.

 

Whittier Suites

Suite residents are responsible for disposing of their own trash and recyclables.  Suite occupants are responsible for cleaning and maintaining the hallways and kitchens of the suite at all times.  Bathroom(s) will be cleaned by custodial staff on a weekly basis.  Interim cleaning of the bathroom(s) is the responsibility of the suite occupants.  In order for custodial staff to clean the common bathroom(s) thoroughly, personal items should be removed prior to the scheduled cleaning. If items are left on or in the bathroom sinks, or on the counters and floors in the bathrooms, these areas will not be cleaned by staff during your weekly scheduled cleaning time.  Suite bathrooms are cleaned on weekdays between 9:30 am and 5:30 pm.

 

If you have any questions or concerns please contact:

Manager of Residential Services and Projects, x4017

We may also be reached via email at housing@tc.columbia.edu.

A Community Assistant is a par t-time paraprofessional who serves as a resource to all residents. He/she is responsible for programming, community development, crisis intervention, and fostering a living environment that is supportive and productive to all groups and individuals in the residence halls. Staff members are expected to support the mission and goals of the Office of Residential Services in addition to creating a residential experience that is supportive of the residents’ educational goals. CAs serve in a rotating duty schedule and are on-call when the Office of Residential Services is closed. In addition to duty, each CA holds weekly office hours. To contact the CA on duty, please contact CIC at 212-678-3220 or X3220.

Computer and network usage within Teachers College Housing must comply with Columbia University usage policy as found at http://www.columbia.edu/cu/policy.  Failure to comply may result in the termination of your data connectivity. For complete information please visit the Teachers College Computing and Technology webpage http://www.tc.edu/computing/index.asp. Along with valuable computing information you will find the minimum computer requirements and basic security measures for use on the campus data network. If you experience any problems with your internet connection please contact the appropriate Residential Computer Consultant listed on the website or email resnet@tc.edu.You may also contact Academic Computing at x3302 or Dr. Nii Nartey at x8418 for further information regarding Resnet.

 

517 West 121st, Grant, Sarasota, and Whittier Halls:

Every unit in Whittier, Grant, Sarasota and 517 West 121st has a high- speed Ethernet jack to provide Internet access. All computers connected to Resnet are expected to have up-to-date virus protection software installed. If you experience any problems or difficulties with your Internet connection, please contact the appropriate Residential Computer Consultant listed on the website or Dr. Nii Nartey at x8418.

 

Common Computer Rooms:

Computer rooms are located on the 10th floor of Whittier and on the 1st floor of the North building in 517 West 121st. These computers have internet access as well as other software applications. Residents may not install additional software and should be sensitive to other residents’ needs (no game playing and limited surfing of the web for non-academic purposes). Please contact the Office of Residential Services to report any computer problems.

Once approved, the Housing Contract offers you a space through the Spring 2015 semester, provided you have met all the requirements of the contract. It is expected that the resident will reside in their assigned space for the duration of the contract period. Residents are liable for the semester housing charges up until the termination date specified in the Housing Contract, unless the Office of Residential Services terminates the contract earlier. Residents may terminate the Housing Contract prior to the termination date by submitting a Vacate Notification Form (VNF). A VNF must be submitted by the following specified dates:

Semester Notification Date Vacate Date
Fall 2014 October 15, 2014 December 20, 2014
Spring 2015 - Graduating Residents March 16, 2015 May 22, 2015
Spring 2015 - All Other Residents March 16, 2015 May 13, 2015

If a resident is unable to submit a VNF by the specified notification date, at minimum, he or she will forfeit a portion or all of his/her housing security deposit.

 In order to accommodate those residents who are unable to submit the VNF by the appropriate  deadline, we have instituted a policy for pro-rating the amount of refund that the resident is eligible to receive barring any additional fees assessed by the Office of Residential Services for damages, an improper check-out, a lost key, etc.

Submission of Form Refund
1 - 7 days after the deadline 80% of original deposit
8 - 14 days after the deadline 60% of original deposit
15 - 21 days after the deadline 40% of original deposit
22 - 28 days after the deadline 80% of original deposit
29 or more days after the deadline No Refund

In addition, the Office of Residential Services reserves the right to hold residents financially responsible through the termination date of the housing contract if a VNF is not submitted by the deadline.

 

 

Occupancy beyond the indicated vacate dates, if approved, will result in a daily charge: (effective September 1, 2014)

Single Student Housing (private bathroom) $ 75
Single Student Housing (no private bathroom) $ 55
Family Housing Designated apartment $ 95

Note: Extensions at the end of the spring term (non-graduating residents) and at the end of Summer B are very unlikely. Extensions at other vacate times are granted on a case-by-case basis and are not guaranteed.

Residents who wish to continue occupancy beyond their 2014-2015 contract year must submit a new contract by March 31, 2015. Residents who do not submit a contract will be expected to move out on or before the end of the Spring 2015 semester.

Note: Any resident who vacates the residence hall for any period of time, and desires housing for an upcoming term, must submit a new housing application and an application fee for the desired semester. Spaces in residence halls cannot be guaranteed. If you plan to vacate, please re-apply early, as space is limited and assignments are based on the date of application.

Residence hall rooms/apartments either contain a kitchen or have access to a shared kitchen. Students also have two options on site, operated by CulinArt Dining Services.

 

Everett Library Café

Located near the library in the Zankel building, first floor

Serving pre-made sandwiches & salads, pastries and hot & cold beverages

Monday-Thursday 8:00 AM to 8:00 PM
Friday 8:00 AM to 2:30 PM
Saturday & Sunday Closed

Grace Dodge Cafeteria

Located in the ground level of Grace Dodge

Serving breakfast, lunch & dinner in a food court setting of signature food programs such as Spinning Salads, City Charbroiler, NY Deli, Chef ’s Choice & Pizza Villagio

 

 

Monday – Thursday:

8:00am – 11:00 am

Breakfast

 

11:30am – 7:30pm

Lunch/Dinner

Fridays:

8:00am – 11:00 am

Breakfast

 

11:30am – 2:30pm

Lunch/Dinner

Saturday and Sunday:

Closed

 

 

In addition to the above options, catering is available for either on-site, pick-up or off-premise. Please contact the food service director for a current catering guide. All major credit cards accepted.

 

Martin Weil, Director of Dining Services

Culinart at Teachers College

(212) 678-3168

culinart@tc.edu

517 West 121st, Whittier Hall and two-bedroom shared units (single students)  in Grant:

Students residing in these facilities are not responsible for electricity charges; electricity is built in to the housing fee.

 

Sarasota and Grant family units:

Electricity charges are billed directly to the resident by Con Edison. Upon moving in, students should contact Con Edison to set up an account via phone at 1-800-75-CONED 1-800-752-6633.To view your bill and make a payment, you may visit Con Edison’s website at www.coned.com. Before moving out, students must close their Con Edison account. Students may do this online at www.coned.com by clicking on “my account” and following the instructions. It will prompt you to enter the date you wish the account to be closed. You MUST enter the vacate date unless you have been granted an extension. If you have been granted an extension, please indicate that date. Failure to close your account will be documented as “improper check out” and will result in a fine. If you need assistance or further clarification on this process, please contact the Office of Residential Services at 212-678-3235.

In order to be eligible for student housing, students must be enrolled in a degree program at Teachers College and be registered for classes. To maintain housing eligibility, residents must be enrolled and register for a minimum  of 9 credits or equivalent each semester (Fall and Spring).Two-thirds of each semester’s credits (6 points per term) must be earned course credits (i.e. not Certificates of Equivalency). Semester courses that are defined by the Registrar as full-time, qualify a resident for full-time status.

Housing contracts extend for one calendar year beginning with Summer A term. Any resident who completes eighteen credits during the fall and spring semesters combined (or 9 credits during the Spring semester for students who begin residency in the spring) is not required to register for summer sessions and may remain in the residence hall, but must re-enroll for the upcoming fall semester and live in Teachers College housing for the upcoming fall semester. To remain eligible for summer housing if a resident is vacating in the summer (at the conclusion of Summer A or Summer B) the resident must be enrolled for the summer or have documentation from the College demonstrating an affiliation with the College during the summer. If the resident is teaching in public schools or has dependents in public schools, the resident is permitted to remain in housing until the conclusion of Summer A.

Throughout the year, the Office of Residential Services will send out important announcements and information to residents via email. Emails will be sent to your TC Gmail account (@tc.columbia.edu). Please check that account on a regular basis or auto-forward e-mails to an account that you do check regularly to ensure that you receive this information. Students are responsible for being aware of official messages sent to that account. Teachers College expects that ever y student will receive email at his or her College email address and will read email on a frequent and consistent basis. A student’s failure to receive and read College communications in a timely manner does not absolve that student from knowing and complying with the content of such communications.

To request extermination for your room or apartment, residents should submit requests online via the Office of Residential Services website under the Resident Services menu maintenance request.

The user will be asked to enter location, contact information, and the nature of the work to be accomplished. The system will generate a temporary reference number and, once accepted, a work order number for each request. Either of these can be used to track the status of a request. Pest control personnel are present on campus during most business days.

When the fire alarm bell sounds:

  • Remain calm.
  • Turn off all electrical appliances, turn off gas stoves and shut windows.
  • Extinguish all smoking materials.
  • Carefully touch the top of the door. If it is hot, do not open the door.
  • If the hallway is filled with blinding smoke, wait for help. Call 3333 for TC Public Safety and provide your name, phone number and location.
  • Place wet towels under bottom of door.
  • Open window and signal for help.
  • Stay near the floor, where visibility will be better & air less toxic.
  • Periodically call out loud for help so rescue workers can locate you.
  • Keep a flashlight handy.
  • If you are able to evacuate, shut and lock the door as you leave.
  • Ensure no occupants remain in your room/apartment.
  • Wear appropriate clothing for weather conditions.
  • If you have a flashlight, bring it with you.
  • Knock on the doors to the left and right of your room/apartment to ensure your neighbors are aware of evacuation.
  • If the halls of your building are filled with smoke, stay as close to the floor as possible and crawl if necessary.
  • Breathe through a wet towel or your hand.
  • Use fire exits, which are clearly marked. Walk down the stairway to the lobby exits.
  • DO NOT USE THE ELEVATORS.


When exiting the building, please follow the procedures for your area:

Grant and Sarasota Halls:

  • Walk down the stairway to the lobby exit on 122nd Street.
  • Use the fire escapes only if fire conditions prevent exiting via the front door of the building.
  • Once on the fire escape, walk down to the last escape landing.
  • On that landing is a ladder that once released, drops down to the sidewalk or courtyard pavement.
  • To release the ladder, pull up on the rungs to release the U hook; step back and be careful during this release operation, as the ladder is very heavy.
  • Residents of the 03 & 04 apartments should use the rear fire escapes, and exit the courtyard to 122nd Street. If you encounter extremely heavy smoke and/or flames while proceeding down the fire escapes, do not continue down, but go back up the fire escape to a higher landing or the roof and wait for the Fire Department personnel to assist you with evacuation.
  • Upon exiting the building, please retreat to the southwest corner of 122nd Street and Amsterdam.
  • Always follow the direction of Residential Services, Public Safety, Fire Department or Police Department staff.
  • Do not return to the evacuated building until the “all clear” is given by TC Public Safety Staff.
  • DO NOT USE THE ELEVATOR.

517 West 121st:

  • Walk down the nearest stairway to the street.
  • South building residents should retreat to the northwest corner of 121st Street and Amsterdam.
  • North building residents should retreat to the southwest corner of 122nd Street and Amsterdam.
  • Always follow the direction of Residential Services, Public Safety, Fire Department or Police Department staff.
  • Do not return to the evacuated building until the “all clear” is given by TC Public Safety Staff.
  • DO NOT USE THE ELEVATOR.

Whittier Hall:

  • Walk down the nearest stairway to the lobby main entrance/exit on Amsterdam Ave.
  • Residents should retreat to the northwest corner of 121st to areas designated by the Whittier Hall staff. Use caution while crossing the street.
  • Always follow the direction of Residential Services, Public Safety, Fire Department or Police Department staff.
  • Do not return to the evacuated building until the “all clear” is given by TC Public Safety Staff.
  • DO NOT USE THE ELEVATOR.

• Never leave cooking food or in-use electrical appliances unattended.

• Candles, incense and other devices that emit an open flame are strictly prohibited.

• Become familiar with locations of fire safety equipment (i.e. hoses and extinguishers) and the closest exit nearest to you. Each floor is equipped with a fire alarm pull station.

• Never overload circuits or run extension cords under carpets/rugs.

• When leaving for extended periods of time, (i.e. vacations), be sure to unplug electrical appliances and shut off gas stoves.

• Ensure smoke detectors are working properly. Test them regularly. All residents may obtain replacement batteries through the Office of Facilities, x3010. A good time to change the battery is when we switch to and from daylight saving time.

• Do not store combustible items (e.g. gas, oily rags, paints, etc.) in your apartment.

• Unless you have seen a notice stating “Testing Fire Bells at TIME and DATE”, you must always evacuate the building via the stairs when the fire alarm sounds, utilizing the exit closest to you. Do not use the elevator.

• Residents are not permitted to smoke within fifty feet of any Teachers College academic building or residence hall.

• Heat producing appliances (coffee makers, heating pads) must be attended to when turned on.

• Fire drills are never unannounced. If the alarm goes off you must evacuate.

• Fire doors must be kept in closed position at all times.

• Cooking, other than via a microwave, is prohibited in small efficiency rooms in New Residence Hall and single bedrooms in Whittier Hall.

The Campus Security and Fire Safety Report (ASR) is published annually each October. The current report can be found on-line on the Office of Public Safety website.  View Annual Report

Below is a chart that summarizes the fire safety systems in each of our residence halls.

 

Location Fire Alarms Monitored Sprinkler System Fire Alarm System / Smoke Detectors Evacuation Plans Posted & Fire Safety Training Evacuation Drills Each Academic Year
New Residence Hall Yes Yes (Fully Sprin- klered) Automatic/ Yes Yes 12
Sarasota Hall Yes Partial (Laundry Room) Manual/ Yes Yes 4
Grant Hall Yes Partial (Laundry Room) Manual/ Yes Yes 4

Whittier Hall

Yes

Partial (Suite entrances, Laundry rooms, Ground Floor)

Automatic/Yes

Yes

4

517 West 121st:

Each room or apartment is furnished with an extra-long twin or extra-long full-size captains bed (units w/kitchens), lamp, desk, desk chair, bookcase, chest, microwave, refrigerator, and built-in closet or wardrobe. Select units also have a table, dining chair, and a micro-fridge cabinet. Large efficiency units with kitchenettes also have stoves and ovens. Furniture may not be removed from rooms or common areas.

 

Grant and Sarasota:

All apartments come fully furnished and must remain that way. Each apartment is furnished with a full-size bed, 2 dressers, desk, desk chair, easy chair, sofa/loveseat, bookcase, dining table, dining chairs, lamp, refrigerator, and gas stove.

 

Whittier and Grant two-bedroom shared apartments:

Each room or apartment is furnished with a regular twin bed, desk, desk chair, bookcase, lamp, and wardrobe/closet. All single rooms are equipped with a micro- fridge (combination microwave oven and refrigerator) and residents of the single rooms have access to shared kitchen and bathroom facilities located on each floor. Two-bedroom shared apartments have their own kitchen and bathroom facilities. Each suite contains a kitchen, furnished with a stove, refrigerator and microwave, bathroom facilities and a common area furnished with a small dining table and chairs. Stoves, refrigerators, and microwaves in the suite are for the use of all suite members and each suite member should take responsibility for keeping these areas clean and neat. Resident’s private belongings must not be stored in the suite common areas. Efficiencies, one-bedroom apartments, two-bedroom shared apartments and studio apartments each include a table and chairs. Furniture should not be removed from rooms or suite common areas.

Guest Housing

The Office of Residential Services maintains a limited number of guest rooms for visitors to the College. In order to make a reservation, guests must be affiliated with the College or be current students, faculty or staff members of the College. Each room is furnished with an extra-long full-size bed, private bath, cable TV, DVD player, telephone, access to an internet connection, central air-conditioning or heat, coffee maker, hair dryer, micro-fridge unit, linens, and toiletries. All guest rooms are located at 517 West 121st Street. The cost per night varies based on the length of stay. Reservations must be made in advance by calling the Office of Residential Services at 212-678-3235 (x3235) during regular business hours.

 

Summer Conference Housing

The Office of Residential Services offers a limited number of vacant student rooms for use during the summer months by individuals who are taking summer classes at TC or who are participating in a conference/program at TC or an affiliated college. Room rates vary based upon the length of stay and the style of room. All rooms feature private bath, central air conditioning/heat, a full or twin-size bed, micro-fridge unit, linens, a desk, lamp, closet or wardrobe, telephone with free local access and connections for television and internet. Depending on availability, efficiencies with kitchenettes may be an option. Anyone interested in summer conference housing should refer to the housing website as early as DATE prior to the summer conference season.

Columbia University’s policies and procedures regarding Columbia Health and insurance coverage apply to students of Teachers College. The enrollment and administration of fees for Columbia Health Program (Columbia Health Fee) and the Columbia Student Medical Insurance Plan are managed by Insurance and Immunization Records, Office of Student Affairs, located at Teachers College in 159 Thorndike.

Required Participation

All students in a degree-granting program registered for 12 or more billable credits in the fall or spring semesters or living in a TC residence hall will be automatically enrolled in the Columbia Health Program and the Gold level of the Columbia Student Medical Insurance Plan. Enrollment is on an annual basis and the fees will be applied during fall and spring registration. Students may upgrade to the Platinum level of the plan or request to waive the Gold level of the Plan by documenting enrollment in a comparable insurance plan. Both of these processes can only be completed online using myTC portal by Tuesday, September 16, 2014. Students who are enrolled in the fall cannot drop or change coverage during the spring semester even if their enrollment drops below 12 billable credits.

 

Insurance Selection

There are two levels of the Columbia Plan: Gold or Platinum. Please review the information concerning these two plans ver y carefully found at www.tc.edu/health. Selection of an insurance plan is valid beginning September 1, 2014 until August 14, 2015 and must be completed online using myTC Portal by September 16, 2014. Once the student’s insurance coverage decision has been determined for the Fall term, either by automatic enrollment, online selection, or waiver request, that decision will automatically be continued in the following Spring term as long as the student remains registered at the University. It is not possible to upgrade to the Comprehensive level or downgrade to the Basic level of coverage in the Spring. For students who do not register for the Spring 2015 Term, their insurance coverage will terminate on January 19, 2015.

 

Insurance Waiver Requests

Students who are required to enroll in the Columbia Health Program and carry the Columbia Plan may request to waive the Columbia Student Medical Insurance with proof of acceptable, comparable medical insurance coverage. The request to waive insurance must be completed online using myTC Portal by Tuesday, September 16, 2014 and will be valid until August 14, 2015.

 

Before submitting a request to waive insurance, confirm that the alternate insurance meets Columbia University’s four criteria for comparable coverage. All requests are considered but approval is not guaranteed. If you have not provided sufficient information or if your plan does not meet all of the requirements, you will be contacted by the Office of Student Affairs. You may be asked to provide additional information or be automatically enrolled in (and charged for) the Gold Level of the Columbia Plan.

 

Please be mindful that the request to waive is only valid for the insurance premium, not for the Columbia Health Program Fee. Enrollment in the Columbia Health Program is valid for the entire year and cannot be waived regardless of comparable insurance coverage.

 

Voluntary Insurance Enrollment

Any registered Teachers College student enrolled in a degree-granting program may voluntarily enroll in the Columbia Health Program and the Columbia Student Medical Insurance Plan even if not required. The enrollment process must be completed online using myTC Portal (http://my.tc.edu) by Tuesday, September 16, 2014 and will be valid until August 14, 2015. A student cannot change their insurance after this deadline. Enrollment is on an annual basis and the fees will be applied during fall and spring registration.

An ice machine is located in the North Tower of New Residence Hall near room 105.

The purpose of the Residential Services Judicial Process is to provide students with an opportunity to accept responsibility for their behavior and actions and to understand its impact on the residential community.

 

Each resident is responsible for reading his/her Housing Contract and Guide to Campus Living. This will ensure that s/he is fully aware of the expectations associated with residing in our residence halls, as well as the policies and guidelines established by the College and the Office of Residential Services. Residents are responsible for the actions of their affiliates and guests. When a resident or guest of a resident is suspected to be in violation of a policy, a staff member will document the situation via an Incident Report, which is submitted to the Associate Director of Residential Services and Card Services and the Residential Services Coordinator for Community Development.

 

The Judicial Conference

 

Residents who have been involved in certain incidents in TC residence halls are required to meet privately with a Residential Services Coordinator (RSC) or the Associate Director of Residential Services and Card Services as the first step in the disciplinary process. The purpose of this meeting is to verify the details of the situation as articulated in an Incident Report, to explain the disciplinary process and procedures to the resident, and to discuss the resident’s conduct and its impact on both himself/herself and the residential community.  Sanctions, including fines, may be assessed.

 

The Appeals Process:

Residents have the right to appeal a decision rendered in a judicial conference. All appeals must be in writing and submitted to the Associate Director of Residential Services and Card Services or Director Residential Services and Card Services within 48 hours of the judicial conference. The Director/Associate Director of Residential Services and Card Services has five business days from the receipt of formal appeal to render a decision, which will be communicated to the student in a letter that may be retrieved in the Residential Mailroom.

 

Removal from Teachers College Housing:

Depending on the nature of an incident, the Director of Residential Services and Card Services may deem it necessary to take the appropriate action to remove resident(s) from College on-campus housing.

 

Violations which may cause removal from university housing may include but are not limited to:

 

• Continued disruption of day to day activities of residents: Disturbances to normal sleep and study habits, or other disregard of residents’ rights

• Behavior which presents a continuing health problem to the residential community

• Criminal or civil offenses which may pose a threat to residents (i.e., drug or alcohol possession, theft, assault, vandalism)

• Repeated or flagrant violation of published College rules and regulations as stated in the Guide to Campus Living, TC Student Handbook, and/or the resident’s Housing Contract

Additional Keys

To maintain secure buildings for our residents, the duplication of any key is not permitted. In addition, additional locking devices may not be installed on any bedroom, suite or apartment door. Residents in family housing designated units in Bancroft, Grant or Sarasota may request an additional key (3rd key) through the Office of Residential Services.

 

Mailbox Keys

All residents are issued one mailbox key per unit. Note: The apartment key for 517 West 121st will also grant access to the student mailbox.

 

Lost Keys

If any key is lost, residents should submit the Lost Key Form under the housing tab on the MyTC portal. The loss of a key will require the locking core to be replaced and new key(s) to be issued to the resident; residents will be charged a replacement fee of $150 per apartment/bedroom lock, $175 per suite lock, and $20 per mailbox lock.

 

Broken Keys

Residents will be charged $20 for replacement of a bent or broken key provided that the damaged key is presented at the time of the request.

 

Lockouts

 You may obtain a loaner room/suite key by showing your TC identification at the security desk that serves your area. A loaner key will only be checked out to the resident of that unit or a registered affiliate. Loaner keys should be returned to the front desk within thirty minutes. If the loaner key is lost or is not returned in the allotted time frame, the replacement of the unit’s locking core will be necessary. In this circumstance, the resident will be charged the appropriate replacement fee as outlined in the section above. If a staff member has to open a unit for a resident or a guest of a resident, a $25 charge will be applied to the resident’s student account. A loaner key may not be checked out to guests.

Washing machines and dryers are located in the basements of 517 West 121st’s North building, Grant, Sarasota, and Whittier Halls. The machines will accept quarters or residents may use a credit card or debit card for the machines.

Please be courteous to other residents by immediately removing clothing from the washers and dryers. Also, please leave all TC-owned laundry carts/bags in the laundry room. They are for use in the laundry room only and should not be used for transport of laundry to a room/apartment.

Problems with these machines as well as any issue regarding the loss of funds and/ or refunds should be reported to MacGray at 1-800-622-4729.

LaundryView is an Internet application that will allow you to monitor the status of washers and dryers in your laundry room through a Web browser. Your browser display is refreshed once a minute or whenever you click the Refresh icon. A machine is “Available” if it is not currently running a cycle. “In Use” means it is running. “Unavailable” means that LaundryView has detected a problem with the machine and has notified Mac-Gray that service is required. Notifications work two ways:

If a laundry room is busy, you can request to be notified when a specified number of washers and/or dryers are no longer running a laundry cycle and / or if you have laundry in a washer or dryer, you can request to be notified when your load of laundry has completed its washing or drying cycle. To use the Laundry View service, please visit the following website: http://www.laundryview.com/tccu.

Mail

Mailboxes are located on the first floor of each residential building. Any mail delivered to the wrong box should be returned to the Residential Mailroom (Whittier and New Residence Hall) for redistribution. Mail must be addressed properly to avoid delays in delivery. 

Mailing addresses are as follows:

 

517 West 121st:

517 West 121st Street

Apt #

New York, NY 10027


Grant Hall:

514 West 122nd Street

Apt. #

New York, NY 10027


Sarasota Hall:

512 West 122nd Street

Apt #

New York, NY 10027

 

Whittier Hall:

1230 Amsterdam Ave. Apt. #

New York, NY 10027

 

Packages

Grant, Sarasota, 517West 121st, and Whittier Halls:

• Residents should have packages addressed to the mailing addresses outlined above.

• Packages are received at the Residential Mailroom (Whittier Hall, 1st floor).

• A package notification e-mail informing the resident of the delivery of a package is sent to the resident’s TC Gmail account and/or the resident will receive a phone call informing him/her that a package has arrived.

• To pick up a package, present your package number and picture ID at the Residential Mailroom (Whittier Hall 1st floor).

• The hours of operation for the mailroom are noted on the mailroom door, in the package received email, on the mailroom voicemail and on bulletin boards in the residence halls. The Residential Mailroom has limited hours on Saturdays during the summer and hours are abbreviated or the mailroom is closed during College holidays.

• Due to the limited space available in the mailroom for storage, packages should be claimed within 4 days of delivery or the package may be returned to its sender.

Throughout the year, members of the offices of Facilities, Residential Services, Telecommunications, and Public Safety may need to access rooms and apartments to address maintenance concerns, perform upgrades or for any reason related to the safety, health, and welfare of our community. When possible, residents will be given notification of scheduled maintenance work. In case of maintenance emergencies, residents will be notified as soon as possible. A notice that the unit has been entered and work has been completed will be left on the unit or apartment door.

 

For routine maintenance, residents should submit requests online via the Office of Residential Services website (www.tc.edu/housing) under Resident Services and click the appropriate maintenance request. The user will be asked to enter location, contact information, and the nature of the work to be accomplished. The system will generate a temporary reference number and, once accepted, a work order number for each request. Either of these can be used to track the status of a request. Only one request should be submitted per work order. (Please note: work orders are reviewed approximately every hour during normal business hours.)

 

For maintenance emergencies (where there is a threat of injury or proper ty damage) that occur during scheduled business hours, please contact Facilities immediately at x3010. For maintenance emergencies that occur after scheduled business hours or on weekends, please contact the front desk in your respective area.

 

• 517 West 121st front desk: 212-870-6100 (x6100)-517 West 121st, Grant and Sarasota residents

• Whittier front desk: 212-678-3220 (x3220)-Whittier residents

 

Residents who experience a significant delay in the completion of the work should stop by the Office of Residential Services, call x3235, or email housing@tc.columbia.edu, so that our staff may follow up on the original request.

Residents may not affix any signage, handbill, sticker, advertisement, decoration, or other covering on any common walls, the exterior of the room/apartment door (building corridor side) or on the interior of the room/apartment window(s) with wording or designs facing the outside. A clip is affixed to every room/apartment door for personalization or items distributed by Residential Services staff. 

For permission to post on Residential Services’ bulletin boards or to leave fliers on desk countertops, residents must submit a copy of their flier or advertisement to the Residential Services Coordinators to be stamped and approved.

Radiators are present in Grant, Sarasota and Whittier Halls. Radiator covers are not provided; they can be purchased at most local hardware stores.

In accordance with New York City’s Recycling Program, all of our buildings provide receptacles for recyclable items. These receptacles are located in each basement or on the individual floors.

 

In Grant Hall and Sarasota Hall, recyclable items must be sorted.  Please be attentive to the signage that accompanies each can.  In Whittier Hall and New Residence Hall, recyclables can be comingled.  Comingled means that all recycling will go into one green can. It does not need to be sorted; that will occur after pick-up.

 

Items that can be recycled and should be placed in the green recycling receptacle include:
  • White and colored paper
  • Cardboard
  • Brochures and flyers Magazines and catalogs Junk mail
  • Newspaper
  • Envelopes (all colors and windowed) Paperboard (cereal boxes, etc.) Paperback books
  • Paper bags
  • Aluminum and steel cans
  • Glass bottles and jars
  • Plastic containers #1-#5 (bottles and jugs, yogurt cups and tubs, grocer y containers,
  • 6-pack rings, etc.) Aluminum foils and trays
  • Aseptic packaging (drink boxes, milk and juice car tons, etc.)
  • ***Please empty all bottles and containers before recycling.***
Items that cannot be recycled and should be placed in the waste/trash receptacle include
  • Food wrappers
  • Paper cups
  • Paper towels, napkins or tissues Laminated paper and stickers Hardcover books
  • Plastic bags
  • #6 plastic (aka polystyrene or Styrofoam) Plastic film
  • Ceramics or drinking glasses

All residents are encouraged to obtain renter’s insurance to protect against loss of personal property resulting from theft, water, or fire damage. Renter’s insurance is available from many insurance companies for reasonable premiums. Most policies, in addition to providing you with coverage for property losses, will also provide you with some personal liability coverage. The College is not liable for any damage to belongings in your apartment, regardless of the cause. Each tenant is responsible for protecting his/her own property through insurance coverage. Two of many companies that offer renters insurance to students are National Student Services, Inc. https://www.nssi.com or CSI Insurance Agency, Inc. www.collegestudentinsurance.com. These agencies are not affiliated with Teachers College. We encourage you to explore many options to make the most informed decision.

A Resident may remain in housing for the following periods of time, depending on his/her degree program: MA/MS students up to 2 years; MA/MS students whose degree requires 60 credits or more up to 3 years; EdM students up to 3 years; EdD/PhD students up to 6 years.

Residents continuing in subsequent programs, or returning to Teachers College housing after a break in stay, are entitled to the maximum number of years for the highest degree program for which they register. For example, residents who use two years for an MA will have one additional year for an MA/MS (requiring 60 credits or more) or an EdM, and four additional years for an EdD or PhD program. Students who use three years for an MS (requiring 60 credits or more) or EdM will have three additional years for an EdD or PhD.

Residents continuing in a different program are entitled to the maximum number of years for the highest degree program for which they register plus one additional year.

Should a resident’s spouse, domestic partner or child apply for on-campus housing, the resident’s length of residency will be used in determining the length of eligibility for the spouse, domestic partner or child should said par ty receive an offer for occupancy in Teachers College housing.

Once a resident’s length of residency has expired he/she may submit a written request for an extension to the Assistant Director of Residential Services for Housing for consideration by the Special Cases Committee. An extension may be offered based on extenuating circumstances.

The Residential Services Coordinator is a graduate staff member, employed by the Office of Residential Services, who assists with the overall day-to-day operations of the residential community comprised of 750 graduate students. Each Residential Services Coordinator works in tandem with a member of the professional staff and specializes in a functional area to include Community Development, Administration and Building Management and Housing Operations.  

Common spaces are available to residents and their guests twenty-four hours a day, seven days a week; however, there are several spaces that may be reserved by Teachers College residents and affiliates for private meetings, study groups, social gatherings, etc.

Room Location
Television Lounge & Pantry First Floor, 517 West 121st Street
Whittier Café Ground Floor, Whittier Hall
Whittier Television Lounge 10th Floor, Whittier Hall

Instructions:

• Room reservation requests must be submitted at least two business days prior to an event. Residents may obtain a form on the Office of Residential Services website: http://www.tc.columbia.edu/housing (Tab: “Resident Services”). Forms may be dropped off at the Office of Residential Services or emailed to  housing@tc.columbia.edu.

• Space is available for occupants of Teachers College student housing and their guests ONLY.

• Time frame: Sunday through Thursday: 9:00 a.m. – 11:00 p.m., Friday and Saturday: 9:00 a.m. – 1:00 a.m.

• The resident or affiliate requesting use of a particular space must remain onsite for the duration of the event.

• Residents are not permitted to play musical instruments in any common area space.

• Community Assistants and Public Safety will shut down an event if it becomes unruly or out of hand. This includes complaints related to noise.

• Common areas should be kept clean and left in their original condition prior to the star t of the event. At no time should furniture be added or removed for use elsewhere.

• Individuals under the age of 18 may not be unaccompanied in any common space in New Residence Hall or Whittier Hall.

 

The Office of Residential Services reserves the right to cancel a reservation or terminate an event.

 

The purpose of safety and maintenance inspections is to ensure that residents are abiding by our safety policies and procedures, and to make certain that their unit meets both College and city requirements. Residents should be advised that safety inspections are performed twice a year (once each semester), typically over a four week period. All residents will receive written notification from the Residential Services Coordinator, which will provide information and a date range for this particular process. Residents will have the opportunity to schedule an appointment with their Community Assistant should they wish to be present during the process (Those residents with pets MUST schedule an appointment). Residents are not required to be present for this process. The inspection typically takes between ten and fifteen minutes and staff members are available for appointments between the hours of 9:00 a.m. and 9:00 p.m.

 

General Procedure:

Staff from the Office of Residential Services will enter your unit on the lookout for the following items:

• Use of candles/incense, flammable liquids, halogen lamps, and non-artificial holiday decorations (such as trees/wreaths).

• The tampering or disabling of fire safety equipment (e.g. removing batteries from smoke detectors for reasons other than batter y replacement).

• Blocked windows or any other items blocking points of egress.

• Improper use of outlets (e.g. overloading outlets with extension cords). Only industrial strength extension cords and surge protectors are permitted.

• Illegal appliances (e.g. hot plates, improperly installed air conditioning units, etc.)

• Items stored on balconies/exterior window sills/fire escapes.

• Improper number of shower curtains for claw foot or older style tubs with an L-shaped shower rod (These tubs require 3 shower curtains to avoid water damage).

• The presence of pets where not permitted.

 

A copy of the inspection form indicating whether or not you have passed the inspection will be left in your unit. Should staff come across any violations, these will be indicated on your form and you will have 24 hours to remove the items from your unit. A re-inspection of your unit will occur within 48 hours of the initial safety inspection to ensure that the items have been removed. Residents with violations upon re-inspection will be documented and referred to the Office of Residential Services.

 

The Special Cases Committee (SCC) is a committee created to consider appeals submitted in writing by residents who are requesting exception to a policy or procedure established by the Office of Residential Services. The purpose of the SCC is to provide residents an avenue to have their individual circumstances considered by a group of student se vice professionals who are outside of the Office of Residential Services.

 

The SCC is comprised of individuals representing several student services offices including the Provost’s Office, International Student Services, the Office of Access and Services for Individuals with Disabilities, the Office and Student Development and Activities and the Registrar. The SCC is chaired by the Assistant Director of Residential Services for Housing. The SCC convenes on an as-needed basis and renders a decision after fully considering all of the submitted documentation. The decision is communicated to the resident in writing within five business days of the SCC meeting.

The Office of Telecommunications can be reached at x3456 or visit them at 054 Thorndike Hall basement, on the ground floor.

 Telephone Service

Residents use the Teachers College telephone system; a phone is provided in each room/apartment. This system includes voice mail, caller ID, unlimited local calls*, and call-waiting. Each month, an itemized list of long distance calls is posted and may be viewed on-line via one’s TC portal.

* Local Calls include the following area codes: 212, 347, 646, 718 and 917.

Residents may apply for a room transfer on-line. The link is active shortly after the commencement of each term and remains active until the vacate notification form deadline for that term. Flyers will be posted and an email will be sent giving notice when Transfer Request Forms are being accepted on-line and the link to access the form.

When a room/apartment becomes available and the transfer is approved, the Office of Residential Services will notify the resident. If the resident chooses to accept the offer, the transfer of belongings must occur within the dates specified in the transfer offer letter. If a resident receives a transfer offer meeting one of his or her top three preferences yet chooses to decline that offer, the original Transfer Request Form will be cancelled. If no transfer option is available, the form will remain active and be considered in future semesters. Residents are limited to one room transfer per academic year. Transfer requests will be honored only if a resident’s student account is up-to-date. Generally, transfer requests are processed in the order in which they are received.

In order to vacate your unit, a Vacate Notification Form (VNF) must be submit- ted by the appropriate deadline. Vacating residents have two check-out options: standard check-out and express-check-out (as described below).Vacating residents will receive an e-mail from a Residential Services Coordinator approximately two weeks prior to the scheduled move-out date.

 

 Standard Checkout

This option affords residents the opportunity to be present in the unit while a member of the Office of Residential Services (usually a Community Assistant) performs the checkout process. This option is available between the hours of 8:00 a.m. and 10:00 p.m., but is also based upon the availability of the staff. Should you decide to do a standard checkout, please be advised that you must schedule an appointment with your Community Assistant at least one week prior to your scheduled vacate date. During your scheduled time, your unit will be inspected and your CA will collect your keys (please note that all of your items should be completely removed from the unit before the CA arrives to check you out).

The condition of your unit will be assessed and compared to the condition at check-in. Discrepancies may result in damage billing. Please note that if you fail to keep your scheduled appointment or are late, you will be assessed an improper checkout fee of $50.00.

 

Express  Checkout

Express checkout will be available approximately one to two weeks prior to the scheduled move-out period, and express envelopes are located next to the Office of Residential Services. This option affords you the opportunity to check out at a time that is convenient for you. Once you vacate your unit, simply complete the top portion of the envelope, place your keys inside and drop them off in the express checkout box. (This is VERY important. If you are doing an express checkout, please follow the express procedure. Do not give your key envelope to a CA, an office staff member or a Public Safety Officer). Once you officially vacate the unit, your CA will take the Room Condition Report (RCR) to your unit to inspect it for damages, etc. assessing it accordingly. Please note that should you choose the express option, you waive the right to appeal any charges that may be applied to your account due to your failure to properly vacate your unit.

 

Guidelines for Vacating Your Unit

All keys to the unit must be returned via one of the checkout methods listed above. All Teachers College furnishings, including the telephone, must be in the room/ apartment as indicated on the RCR. Residents will be charged if their unit is not left in the appropriate condition. To avoid any additional charges, please feel free to utilize the tasks listed below as a guide.

 

• Apartment must be left clean, neat and orderly

• Remove all personal belongings from the unit at time of check-out

• Please submit work orders for any maintenance issues a few weeks before move-out (clogged drain/leak/drawer that’s stuck/etc.).This is very helpful to us in preparing our units for the next resident. You can do this at: www.tc.edu/housing by clicking on “maintenance request”.

• All floors must be swept clean

• Refrigerator must be defrosted, cleaned and left on lowest setting (does not apply to frost-free refrigerators)

• Furniture must be returned to its original location

• All tape, hooks, and adhesives must be removed

• The stove, including the oven, must be cleaned

• Cabinets and closets must be cleared and wiped clean

• Kitchen sink must be left clean

• Bathroom facilities must be scoured and left clean

• All trash and garbage must be removed to the dumpster areas

• Turn off all lights and lock all doors and windows

• Whittier suite residents should make a conscious effort to clean out common areas and kitchens

Window screens are not provided in residential units. If interested, students may purchase window screens at a local hardware store.

Important Dates

Fall 2014

August
27 Fall move-in for all new residents
September
5 Fall housing fees due to Student Accounts
25 Transfer request form available on-line
October
15 Fall Vacate Notification Form (VNF) due by 11:00 pm
15 Transfer request due by 11:00 pm
22 Transfer offers for January sent to residents
November
5 Transfer offer responses due
December
20 Fall vacate date
22 Summer Conference Housing application available on-line

Spring 2015

January
9-11 Transfer weekend
18 Spring move-in for all new residents
23 Spring housing fees due to Student Accounts
February
17 Transfer request from available on-line
March
5 Housing Expo
16 Transfer request due (June and July) by 11:00 pm
16 Spring VNF due by 11:00 pm
16 Spring extension requests due
24 - 31 Contract Renewal available on-line
26 Transfer offers for June sent to residents
April
7 Transfer offer responses due (June)
27 Summer A/B Vacate Notification Form (VNF) due by 11:00 pm
27 Summer extension requests due
May
12 Transfer offers for July sent to residents
13 Spring Move-Out for non-graduating residents
18 Summer A move-in
18 Summer Conference Housing begins
20 Transfer offer responses due (July)
22 Spring Move-Out for graduating residents
The following text is taken taken from the Teachers College Housing Contract, Section VIII:

VIII. RULES, POLICIES AND REGULATIONS

Residents will be in default of this Contract if they, their affiliates, their guests or their pets violate any policies and regulations listed in section VIII, in the Teachers College Student Conduct Code, or any local, state, or federal laws in any of the College's Residence Halls.

Residents found in default of this Contract are subject to applicable legal proceedings and/or the appropriate College judicial proceedings which may result in termination of this Housing Contract.

  1. Access
    1. Residents are required to provide access to their units for the purpose of insuring proper maintenance of health, sanitation and safety standards; inventory; making repairs; enforcement of College and/or Residence Hall Rules, Policies and Regulations; and emergencies.
  2. Air Conditioners
    1. Residents residing in Bancroft, Grant, Sarasota and Whittier Halls may obtain air conditioners.
    2. Resident must have air conditioner(s) installed and removed by a licensed and insured professional installer.
    3. Resident is responsible for ensuring the installer does have liability insurance.
  3. Alcohol
    1. Alcohol, including possession of open containers, may only be consumed in private residential units, residential lounges and residential courtyards.
    2. Persons under the age of 21 are prohibited from possessing and consuming any alcoholic beverages in any location of any residence hall.
    3. Resident is responsible for ensuring any guests, including family members and other students, are over the age of 21 before allowing them to possess or consume any alcoholic beverages.
    4. Resident who is hosting parties/events, for which more than 8 other people are present, is responsible for having one responsible host to ensure that all consuming guests are doing so responsibly and are over the age of 21.
    5. Receiving money or any other exchange for any alcoholic beverage at any time in any location in any residence hall is strictly prohibited.
    6. Participating in activities that facilitate or promote the rapid, dangerous, and/or forced consumption of alcohol (i.e. drinking games) is prohibited.
    7. Kegs, whether empty or containing any alcohol, are prohibited from all suites and individual residential units.
    8. Resident must comply with medical or psychological evaluation when found to be excessively intoxicated in a residence hall.
  4. Children
    1. Children under the age of 12 must be under adult supervision at all times, including in any community spaces.
    2. Resident is responsible for ensuring that window guards are on all of said windows if resident will have children 10 years or under visiting or residing in said unit.
  5. Computer / Network Usage
    1. Computer and network usage within Teachers College Housing must comply with Columbia University usage policy as found at http://www.columbia.edu/cu/policy.
    2. Resident must meet the directives of the personnel of College's Department of Computing Information Services.
  6. Disorderly Conduct
    1. Resident is legally and contractually responsible for his/her actions in all mental and physical conditions.
    2. Resident is strictly prohibited from the following:
      1. engaging in loud or excessive noise: including music, voice, musical instruments, unattended alarm clocks, etc.;
      2. throwing objects from windows, roof tops, window ledges, fire escapes, or any other protrusions or surfaces;
      3. throwing glass, wire hangers, large objects or any hazardous materials down trash chutes;
      4. standing or sitting on roof tops, window ledges, fire escapes, or any other protrusions or exterior surfaces;
      5. failing to comply with a directive from an official agent/staff member of the College.
  7. Drugs/ Controlled Substances
    1. The unlawful manufacture, possession, use or distribution of controlled substances on or about the campus or any site of a College-sponsored or sanctioned activity is strictly prohibited and will not be tolerated.
    2. Water pipes, bongs, hookahs and other drug paraphernalia are not permitted in the Residence Halls.
  8. Emergency Contacts
    1. Resident is required to complete an Emergency Contact Form to provide contact information which may be used by College officials in the event of an emergency.
    2. Resident is required to elect whether to provide or not to provide contact information for an individual that can be contacted no later than 24 hours after said Resident is determined to be missing. The contact will be made in compliance with the College's Missing Student procedures.
    3. Resident agrees and understands that it is his/her responsibility to update, in writing, any changes in emergency contact information to the Office of Residential Services as changes occur.
  9. Facilities and Furnishings
    1. Furnishing, appliances & equipment provided by the College, as indicated on the Apartment/Room Condition Report may not be altered or removed from the unit or common areas, without written approval by the Office of Residential Services.
    2. Resident may not paint the Unit or make any alternations or repairs to the Unit.
    3. Resident is responsible for maintaining the Unit and its surroundings, removing and disposing of refuse materials regularly and properly, and maintaining sanitation and safety standards determined by the College.
    4. Resident is responsible for notifying College of deteriorating condition of his/her unit and/or furnishing
    5. Resident shall immediately rectify and/or pay the College for any expenses necessary to clean, repair or replace college-owned property damaged by Resident, their guests, affiliates and/or pets.
  10. Fire Safety
    1. Tampering with and/or removal of fire safety equipment is prohibited.
    2. Propping suite entrance doors, common kitchen doors and hallway corridor doors is prohibited.
    3. Cooking, other than via microwave, is prohibited in small efficiency rooms in 517 West 121st and single and suite bedrooms in Whittier Hall.
    4. Resident is required to stay in the kitchen area at all times while cooking.
    5. Resident must ensure all cooking appliances are turned off after use.
    6. Resident must refrain from opening suite doors or common kitchen doors to eliminate smoke as this creates building alarms.
    7. Overloading circuits or running extension cords under carpets/rugs is prohibited.
    8. The following items are prohibited in the residence halls (common spaces or private residences) and will be confiscated: flammable decorations, hot plate burners, candles, incense, outdoor grills or any other open coil device, combustible items (e.g. gas, oily rags, paints, etc.) explosives, fireworks, firearms or ammunition.
    9. Resident, his/her guests and family members must evacuate the building via the stairs when fire bells sound, utilizing the closest exit.
    10. Resident must not distract or impede staff from performing building evacuation procedures.
  11. Guest Policy
    1. Residents in 517 West 121st, Whittier and Bancroft Halls must meet their guest(s) and register them at the Front Desk each time they enter the building unless guest(s) have a valid guest pass and photo ID.
    2. All guests must have a government issued photo ID to enter residence halls.
    3. Guests are not permitted to stay in Unit overnight without Resident being present.
    4. Resident may request a guest pass to authorize building entry for his/her guest for no more than 21 days in a given semester, 7 days of which may be consecutive.
    5. Any guest who has been issued a guest pass for 21 days in a given semester will be required to sign in at the desk for any subsequent visits to any resident.
    6. Guest passes are issued by the Office of Residential Services, in its sole discretion. Resident and guest must be present to obtain a guest pass.
    7. Resident understands the Office of Residential Services may refuse to permit a guest entry to the premises for any reason or no reason.
  12. Harassment
    1. Teachers College does not tolerate harassment in any form.
  13. ID Cards
    1. Resident is prohibited from giving his/her TC or CU ID Card to any other individual.
    2. Resident is required to have his/her TC or CU ID card in his/her possession each time he/she enters a TC residence hall.
  14. Keys and Locks
    1. Resident may not add or replace locks on any residential door that is associated with the College.
    2. Resident keys will not be made available to anyone other than the assigned resident and unit occupants listed in III-A.
    3. Resident agrees to pay applicable lock change fee for lost, stolen or broken keys.
    4. Resident understands that a $50 fee will be assessed to a Resident's Student Account if a Resident has a double lockout (has locked spare key inside of unit) or Resident's Guest is locked out and needs to be escorted to the Unit.
  15. Noise
    1. Courtesy Hours are in effect at all times. Resident must comply with any reasonable request to reduce the noise level.
    2. Quiet Hours are designated times that residents need to maintain a noise level that is conducive to sleep and study. On weekdays (Sunday night - Thursday night), the designated times are 11:00 pm - 7:00 am. On weekends (Friday night and Saturday night), the designated times are 12:00 am - 8:00 am.
  16. Pets
    1. All pets are prohibited in 517 West 121st, Whittier Hall, and single-student designated units in Bancroft Hall, Grant Hall and Sarasota Hall.
    2. Pets are permitted in family-designated units in Bancroft Hall, Grant Hall and Sarasota Hall. Resident must comply with:
      1. registering any pets (type and description) that will reside in said unit during this contract period,
      2. updating above pet registration within 30 days of any additions or removals,
      3. caring for pets properly, including vaccinating as required by law, cleaning up excrement, noise control, and avoiding interfering or disrupting the lives of other residents,
      4. preventing pets from releasing excrement on any Teachers College property, which includes sidewalks and courtyards,
      5. keeping pets on a leash, no longer than six feet, when taken outside of apartment,
      6. not permitting pets in any lounges, study rooms, meeting rooms or laundry rooms.
    3. The Office of Residential Services may revoke pet privileges at any time without notice and without cause.
  17. Postings
    1. Residents may not affix any signage, handbill, sticker, advertisement, decoration, or other covering on any common walls, the exterior of the room/apartment door (building corridor side) or on the interior of the room/apartment window(s) with wording or designs facing the outside.
    2. A clip is affixed to every room/apartment door for Office of Residential Services staff and/or resident usage.
  18. Prohibited Items
    1. Resident may not possess or use dishwashers, washing machines, clothes dryers, or waterbeds in the assigned Unit.
    2. Resident may not ride nor store gasoline-powered or electric-powered bikes (mopeds) and motorcycles inside buildings.
    3. Resident may not possess, use nor store other prohibited items as outlined in other sections of this housing contract.
  19. Recycling
    1. Resident is responsible for knowing and following recycling guidelines as indicated in the Guide to Campus Living which follows NYC guidelines.
  20. Renters Insurance
    1. Resident should obtain Renters Insurance as the College is not responsible for any damages to Resident's personal property.
  21. Security
    1. All residents, affiliates, and guests are required to present their College Identification upon every entry into 517 West 121st, Bancroft, Grant, Sarasota and Whittier Halls and upon request by an agent or employee of Teachers College.
    2. Exiting via an Emergency Exit during a non-emergency situation is prohibited.
    3. Permitting entry to individuals that do not reside in or are not registered guests in Teachers College Housing is prohibited.
  22. Smoking
    1. Any form of smoking, including use of cigarettes, cigars, pipes, hookahs, or devices such as an electronic cigarette or a vaporizer, is prohibited in all Teachers College residence halls and associated courtyards.
    2. Smoking is prohibited within 50 feet of any Teachers College buildings.
  23. Solicitation
    1. Solicitors or tradesmen, including those who may be Teachers College residents, affiliates, faculty or staff, are prohibited from entering the residence halls for the purpose of conducting business.
    2. Residents and their guests are prohibited from conducting any type of business transactions in the residence halls.
  24. Storage
    1. Resident may not store or attach any items in any residential common space including hallways, corridors, stairways, exit/entry ways, bathrooms, kitchens, lounges, roofs, suites, balconies, window ledges and fire escapes.
    2. The College reserves the right to dispose of all items left in room/apartment after a resident has vacated the contracted Unit.
  25. Student Health Insurance
    1. All students in Teachers College housing are automatically enrolled in the Health Service Program and coverage is valid until August 31, 2015. This fee cannot be waived.
    2. All students in Teachers College housing are automatically enrolled in the Columbia Student Basic Medical Insurance and coverage is valid until August 31, 2015. Students may request to waive the Columbia Student Medical Insurance with proof of comparable medical insurance coverage.
    3. Information concerning fees, deadlines, and the request to waive process for the Health Service Program and the Columbia Student Medical Insurance is available online at www.tc.edu/health.
    4. The Health Service Program and the Columbia Student Medical Insurance are separate fees listed accordingly on Resident's bill each semester and are in addition to any other fees/deposits provided for herein.
  26. Subleasing
    1. Resident may not sublet assigned unit.
    2. Resident may not allow a guest to utilize his/her unit for overnight accommodations while resident is not staying in said unit.
  27. Theft
    1. Violations of this policy include the theft of services or theft of property owned by either an individual or the College as well as the transportation of College property from its authorized location.
    2. The College is not responsible for the personal belongings of residents.
  28. Weapons
    1. Any weapon or object that may be considered a weapon by the College in its sole and absolute discretion, or any object that may cause bodily harm to the bearer or another individual is strictly prohibited. In unclear cases of definition, the context in which a particular object is used shall determine whether it is a weapon, such determination to be made by the College in its sole and absolute discretion. Objects that are included in this category, but not limited to, are firearms, stun guns, pellet guns, explosives, dangerous chemicals, ammunition, bows & arrows, knives, slingshots, etc.
  29. Window Guards
    1. Window guards are required in all Bancroft, Grant, and Sarasota units in all windows except designated fire escape.
    2. Window guards may only be removed by Facilities personnel for the purpose of air conditioner installation.
      1. Resident is required to notify Office of Residential Services should the air conditioner ever be removed.