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Office of Residential Services
Teachers College, Columbia University
Teachers College Columbia University
Faculty Policies and Procedures > Faculty Subletting

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Faculty Policies and Procedures

Faculty Subletting

Faculty Housing Subletting

Subletting is only allowed for instances of sabbatical leave or other approved College leave. It is required that the prime tenant submits an application for permission to sublet their apartment. This application is available from the Office of Residential Services or online. The application must be submitted and approved by the Director of Residential Services before the subtenant moves in. In the event an apartment is sublet without the Office of Residential Services consent, you and your subtenant may be subject to legal action. Please be aware that the tenant of record, remains liable for payment of rent and compliance with the other terms and conditions of license during the sublet period. The College will continue to bill the prime tenant monthly. The College will not accept payments from subtenants nor issue keys to subtenants.

Guidelines for Faculty Subletting

Only Teachers College tenants who are affiliates (employed by the College) may sublet their apartment and only for sabbatical leaves or other approved leaves.  Sub-tenants must be affiliated with TC or Columbia University and may not be full time students of either institutionSubtenants must be full time employees of either TC or Columbia in compensated positions or in the classification of visiting scholar/visiting scientist
The following must be submitted along with the application to sublet:

  1. A passport-size photo of the subtenant (or photos, if the unit is for a couple or family)
  2. Documentation of affiliation. For example, a letter from TC or Columbia department head.

The prime tenant is expected to retain their status as a full-time faculty affiliate during the time of the sublet.  Faculty and staff appointments must be verified before consent is given.

Permission to sublet must be approved before the subtenant moves in and cannot be assigned to another subtenant. (If the prime tenant's rent is not current when they apply for permission to sublet, the application will not be processed until the full amount due is paid by certified check or money order).

In the event the prime tenant sublets without the College's consent, both the prime tenant and subtenant may be subject to legal action by the College to obtain possession of the premises.

Please keep in mind that as the prime tenant you will remain responsible for the rent and all other terms and conditions of the lease.

The subtenant has no independent rights to the unit and will not be permitted to retain the apartment beyond the term of the approved sublet agreement.