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Lisa Rothman

Katherine Hughes

Senior Research Associate:

Joanne Golann

Yukari Matsuzuka

AVAILABLE POSITIONS: (1)

Posted March 24, 2008

DEPARTMENT: Community College Research Center, Teachers College, Columbia University

POSITION: Assistant to the Director (Full-Time)

The Community College Research Center is seeking an experienced executive assistant to provide high-level administrative support to the Director and senior staff.

Responsibilities:

•Manage Director's calendar, including scheduling meetings, conference calls, and speeches

•Coordinate Director's travel, including scheduling, confirming, and preparing itineraries

•Maintain Director's expenses, including reviewing, submitting, and tracking of reimbursements

•Maintain Director's contacts and databases and manage email accounts

•Update Director's CV and bio statement, in print and for the website

•Proofread, copy-edit, and format CCRC publications, proposals, reports, meeting materials, presentations and correspondence for Director and senior staff members

•Troubleshoot and rectify technological issues for Director and senior staff members (cell phone, PDA, laptop, PC, etc.)

•Assist the Director with departmental/professorial tasks as needed

•Coordinate work with CCRC research partners, funders, and Teachers College administration on behalf of Director and CCRC senior staff

•Take notes at meetings and follow-up on action items

•Assist with the organization and submission of proposals and reports, coordinating with project directors and the Associate Director for Finance, Administration, and Communications.

•General office administrative/reception duties as needed

oAnswer, screen and forward incoming telephone calls

oScreen, sort, distribute and respond to incoming mail

oConduct library and internet research

oAssist administrative staff with organizing Center meetings and events

oAssist with general dissemination/communications efforts

oAssist with the purchasing, maintenance, and set up of office equipment

oManage inquiries that come into the Center (and respond to or direct appropriately)

oFiling, faxing, duplicating and other tasks as needed

Requirements:

• Bachelor's degree and a minimum of two years of experience working for/with busy, high-profile, professionals

• Excellent oral and written communication skills; strong library and internet research skills

• Superior editing skills: position includes a high level of proofreading, editing, and advanced formatting in Microsoft Word, Excel, and PowerPoint. Candidate should be able to suggest revisions and make basic editorial and formatting changes to reports and papers.   A computer-based formatting/proof reading/editing assignment will be part of the interview process

• Ability to compile, assimilate, organize, and analyze printed and electronic information

• Outstanding computer skills: advanced proficiency with Microsoft Office a must, and experience with project management software a plus

• Knowledge of computer hardware for basic troubleshooting and working with the Teachers College office of Computing and Information Services

• Willingness and ability to learn new software programs and troubleshoot problems through on-line help services and written manuals

• Strong organizational, follow-up, and time management skills with careful attention to detail

• Ability to multitask, prioritize assignments, and take initiative in a fast paced, highly productive office environment

• Mature judgment and discretion in handling confidential matters

• Ability to work as a team player: resourceful, dependable, excellent interpersonal skills

• Travel to 1-2 conferences per year may be required.  Participation at staff meetings and seminars is also required

• Interest in community colleges and higher education preferred

Send resume, cover letter, and writing sample to:

Assistant to the Director Search
Community College Research Center
Teachers College, Columbia University
525 120th Street, Box 174, New York, NY  10027
Attn: Sarah Phillips, phillips@tc.edu

Teachers College as an institution has long been committed to a policy of equal opportunity in employment .