Wire Payments to Foreign Entities

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Policy Library

Teachers College Policy Library

Wire Payments to Foreign Entities

Owner: Controller

URL: http://www.tc.columbia.edu/policylibrary/Wire Payments to Foreign Entities

General

When doing business with international vendors, checks are not always an acceptable form of payment. In this limited situation, the Controller’s Office can initiate wire transfers to the foreign entity as an alternate form of payment. All requests for foreign payments must include a completed Check Request form with appropriate authorization along with supporting invoices, letters, receipts or any other required documentation.

Procedures

  • Complete a Check Request form as you would for a request for payment by check
  • At the top of the Check Request form write request for foreign wire payment
  • Attach appropriate supporting documentation
  • Attach a direct communication from the payee noting the bank name, the account number, the ABA routing number for the receiving banking institution
  • Provide the Check Request and support to the Accounts Payable Office, 303 Zankel Hall
  • If the payment is to a foreign individual, the Accounts Payable Office will route the request to the Legal Department to ensure the proper handling of tax withholdings or exemptions from withholding
  • Once reviewed by the Legal Department, the payment request will be routed to the Controller’s Office for approval and payment
  • If the payment request is for other than a foreign individual, the Accounts Payable Office will defer directly to the Controller’s Office for approval and payment