Request a Room | Teachers College Columbia University

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Registrar Office

Office of the Registrar

Request a Room

Room Assignments is currently confirming event requests through Fall 2016 semester. Event requests for Spring 2017 semester will not be confirmed until the add/drop period has passed.

HOW TO SUBMIT A ROOM REQUEST:

  • First review the Room Assignments Policy, which outlines rules, general guidelines, and other important information regarding space use at Teachers College.
  • Log onto 25Live to submit a room request.
    • Use your UNI and Password to sign in.
    • Follow the instructions in the EVENT WIZARD tab.  
    • In the LOCATION section:
      • Select SAVED SEARCHES
      • Then select PUBLIC SEARCHES
      • Once here, select the desired building to see available rooms (they will have green checks).
    • Provide as many details as possible (e.g., description of event and attendees) -- This will help Room Assignments to expedite the review and confirmation processes.
    • All event requests through 25Live are automatically placed in "Draft (Pending)" status. Once approved, Room Assignments will send a formal e-mail confirmation with event details (PDF file). PLEASE NOTE THAT YOUR REFERENCE NUMBER IS NOT A CONFIRMATION.

IMPORTANT THINGS TO REMEMBER:

  • IF YOUR EVENT WILL INVOLVE MINORS YOU MUST INDICATE THIS ON THE REQUEST FORM (by answering "Yes" to the question "PARTICIPANTS UNDER AGE 18?"). You must also contact Andreea Florescu D'Abramo at OSCP and Rob Wilson at Public Safety prior to receiving confirmation from Room Assignments.
  • PLEASE DO NOT MOVE FURNITURE IN OR OUT OF ROOMS. All rearrangements to furniture must be approved by Facilities.
  • The 25Live system does not allow for the double-booking of events. If you feel that your event has been double-booked, please recheck your event confirmation. Room Assignments is not responsible for the contents and materials (e.g., technology and furniture) in the rooms. Please contact the appropriate office if you encounter any issues.

TYPES OF EVENTS:

  • INTERNAL events are hosted by Teachers College primarily for TC faculty, staff, and students.
  • CO-SPONSORED events are hosted by a Teachers College department, organization, or group in conjunction with an affiliated outside organization or group. Requires a co-sponsorship application requested through 25Live.
  • EXTERNAL events are hosted by outside organizations to use space at the College and are NOT allowed without Senior Staff approval due to the limited availability of space.

TRAINING SESSIONS:

  • 25Live training has been postponed until further notice. Please contact Rooms Assignments regarding any issues or questions with the room request process.

DOCTORAL CANDIDATES:

  • Please log on 25Live to submit a room request for your dissertation defense.  Use your UNI and Password to sign in.  

Notes

  • Computer Labs: Requests are confirmed by Academic Computing via 25Live
  • Everett Lounge: Requests are confirmed by the Office of the Vice President for Finance and Administration via 25Live
  • Dining Hall and Upper Courtyard: Requests are confirmed by the Office of Facilities Management via 25Live
  • Lower Courtyard: Requests are confirmed by Public Safety (inquire by calling Public Safety)
  • Milbank Chapel and Cowin Auditorium: Require media services, for which fees will be charged

TC Services

  • Tables and Chairs: Office of Facilities Management - Complete Room Set-up Form
  • Request Grand Piano (Milbank Chapel, Cowin Auditorium, GDH 177/179): Contact the Music Program at (212) 678-3283 or musiced@tc.edu

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