Request a Room

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Registrar Office

Office of the Registrar

Request a Room

Room Assignments is now confirming event requests through Summer A term. Event requests occurring during Summer B term will not be confirmed until the add/drop period has passed (July 12).

How to Submit a Room Request

  • Review the Room Assignments Policy, which outlines fees, guidelines, and other important information regarding space use at Teachers College.
  • Watch the instructional video located in "How to Use 25Live."
  • Review the Room Descriptions document on this webpage.
  • Log onto 25Live to submit a room request.
    • Use your UNI and Password to sign in.
    • Follow the instructions in the EVENT WIZARD tab.  
    • In the LOCATION section:
      • Select SAVED SEARCHES
      • Then select PUBLIC SEARCHES
      • Once here, select the desired building to see available rooms (they will have green checks).
    • Provide as many details as possible (e.g., description of event and attendees) -- This will help Room Assignments to expedite the review and confirmation processes.
    • All event requests through 25Live are automatically placed in "Draft (Pending)" status. Once approved, Room Assignments will send a formal e-mail confirmation with event details (PDF file).
    • NOTE THAT YOUR REFERENCE NUMBER IS NOT A CONFIRMATION.

Important Things to Remember

  • IF YOUR EVENT WILL INVOLVE MINORS YOU MUST INDICATE THIS ON THE REQUEST FORM (by answering "Yes" to the question "PARTICIPANTS UNDER AGE 18?"). You must also contact Rob Wilson at Public Safety prior to receiving confirmation from Room Assignments.
  • DO NOT MOVE FURNITURE IN OR OUT OF ROOMS. All rearrangements to furniture must be approved by Facilities.
  • The 25Live system does not allow for the double-booking of events. If you feel that your event has been double-booked, please recheck your event confirmation.
  • Room Assignments is not responsible for the contents and materials (e.g., technology and furniture) in the rooms. Please contact the appropriate office if you encounter any issues.

Types of Events

  • INTERNAL events are hosted by Teachers College primarily for TC faculty, staff, and students.
  • CO-SPONSORED events are hosted by a Teachers College department, organization, or group in conjunction with an affiliated outside organization or group. Requires a co-sponsorship application requested through 25Live.
  • EXTERNAL events are hosted by outside organizations to use space at the College and are NOT allowed without Senior Staff approval due to the limited availability of space.

Training Sessions

  • 25Live training has been postponed until further notice.
  • Contact Rooms Assignments regarding any issues or questions with the room request process.

Doctoral Candidates

  • Doctoral candidates are expected to submit their own room requests for dissertation defenses. Do not have department staff submit requests on your behalf.
  • Log onto 25Live to submit your room request. Use your UNI and password to sign in.
  • Enter "Dissertation Defense -- Last_Name, First_Name" for the Event Name.

Links

Notes

  • Everett Lounge: Requests are confirmed by the Office of the Vice President for Finance and Administration via 25Live
  • Macy Computer Labs: Requests are confirmed by Computing and Information Services via 25Live
  • Grace Dodge Dining Hall and Russell Courtyard (Upper): Requests are confirmed by the Office of Facilities Management via 25Live
  • Russell Courtyard (Lower): Requests are confirmed by Public Safety (inquire by contacting Public Safety)
  • Milbank Chapel and Cowin Auditorium: Require media services, for which fees will be charged

TC Services

  • Tables and Chairs: Office of Facilities Management - Complete Room Set-up Form
  • Request Grand Piano (Milbank Chapel, Cowin Auditorium, GDH 177/179): Contact the Music Program at (212) 678-3283 or musiced@tc.edu

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