New Students

Welcome New Students!

Teachers College uses its own immunization form, which you can use as a reference for what is needed. You can find that here: Immunization Form

Alternative acceptable documentation of immunization records

How to submit imunization records and meningitis response form

New York State law requires that you provide us with proof of some vaccines. These are:

  1. 2 measles
  2. 1 mumps
  3. 1 rubella

*Sometimes you’ll see it listed as 2 “MMR” on your records*

We also require the completion of a meningitis response form. You can complete the form by clicking here and uploading it like your immunization records, or on the myTC Portal.


Directions for Uploading to myTC Portal: 

  1. Click TC Services tab (top tool bar). 
  2. Click 'Upload Immunization Records' under the 'Enrollment & Student Services' section.
  3. Upload document.  Please be mindful that there are two different fields for entry.  If you are submitting you immunization records, please do so in the top field, labeled 'Upload Immunization Records'.  If you are submitting proof of meningitis vaccination, please do so in the appropriate field, beneath the field labeled 'Upload Immunization Records'. 

August 15, 2018 - Fall coverage begins for 2018-2019 Columbia Student Health Insurance Plan

September 5, 2018 - Immunization records due for all new Fall Term students (Students moving into the the residence halls have to submit their records before they move in)

September 30, 2018 - Last day to change enrollment in Columbia Student Health Insurance Plan (myTC Portal

January 23, 2019 - Immunization records due for all new Spring Term students (Students moving into the residence halls have to submit their records before they move in)

February 15, 2019 - Last day to change enrollment in Columbia Student Health Insurance Plan for Spring 2019 term (new students only)

If you are at 12 billable credits or more, and/or living in the residence halls, and/or are an international student regardless of credit status, the Aetna student medical insurance (The Columbia Plan) will automatically be placed on your tuition bill, along with the Columbia Health & Related Services Fee. Once the insurance has been added for the semester, you are contracted for the entire academic year.  For more information about the plans, visit the Columbia Student Health Insurance section of our website.


I have my own insurance and DO NOT want the insurance offered through Teachers College:

If you are taking 12 billable credits, and/or living in the residence halls, you will be able to petition to waive out of the insurance if you have your own comparable insurance. You may only petition to waive out of the insurance once you have registered for classes. In order to be considered for the waive, your alternative insurance must meet our criteria found on our Insurance Waiver page. If you meet the criteria, you will be able to petition to waive out of the insurance on the myTC Portal once the link has been opened. We will notify you by email once you are allowed to do so.

You will NOT be able to waive out of the Columbia Health & Related Services Fee. For more information about this fee, click HERE.


I do not have my own insurance; I am under 12 billable credits, and am not living in residence halls. I would like to be covered under TC insurance.

If you are not taking 12 billable credits, and not living in the residence halls, but are interested in being on the Aetna Student Health insurance, you will be able to enroll on your TC Portal once you are registered for classes. An email will be sent out to notify you that the link is active for enrollment on the myTC Portal.

For more information on the Columbia Health & Related Services Fee, please visit our Columbia Health Fee page.

New rates and benefits are released over the summer. You can reference the most up-to-date brochures and information on the Columbia University section of the Aetna Student Health website.

Below are the ways you can complete your immunization records:

  1. Teachers College Immunization Form
    Teachers College provides its own immunization form, which you can use as a reference for what is needed and upload it to the myTC portal (preferred) OR submit via fax (212) 678-3681. The form must be signedand stamped by your health care provider.
  2. Send Your Undergraduate/ Previous Graduate Institution’s Form
    Insurance and Immunization Records will accept the immunizations form from your undergraduate or previous graduate institution, so long as the records are on your undergraduate health services letter head.
  3. Send a Hospital or Medical Facility Lab Report/Vaccination record
    Insurance and Immunization Records will accept a faxed or scanned copy of your original lab report/ immunizations on the facility’s letter head.
  4. Send a military Vaccination record

You will also need to complete an electronic meningitis response form.  Vaccination to meningococcal meningitis is optional however it is mandatory for all students to complete the response that:

  • you have received the vaccination in the past 5 years and will provide proof of immunization record; OR
  • you acknowed that you have have been informed of and understand the risks of meningococcal disease risks, and intend to receive meningitis immunization within 30 days; OR
  • you acknowledge that you have been informed of and understand the risks of meningococcal disease risks and refusal of meningococcal meningitis immunization signed by the student 

Completed immunization and meningitis response forms may be submitted in the following ways:

upload to portal:

The preferred method for submitting your records is via the myTC portal under the TC Services tab.


Insurance and Immunization Records Office
Teachers College, Columbia University
Box 308
525 West 120th Street
New York, NY 10027-6696


If you fax your documentation, please make sure to include your full name, date of birth, and  TC ID Number. Forms cannot be processed without this information. Our fax number is: (212) 678-3681.

in person:

Drop off your immunization documentation at the Office of Insurance and Immunization Records located in Thorndike Hall, Room 155. The office is open Monday - Thursday, 9:00 am - 5:00 pm and Fridays from 9:00 am - 5:00 pm . During summer months, our office closes at 5:00 pm (Mon-Thurs) and 1:00 pm on Fridays.

Columbia Health physicians and nutritionists are located in the John Jay building on Columbia’s campus. They have appointment times as well as walk-in hours. You can contact them via phone: 212-854-7426 or email

Counseling and Psychological Services are in Alfred Lerner Hall on Columbia’s campus. They offer appointments as well as drop-in counseling.

You can contact them via phone: 212-854-2878.

Can I get summer insurance coverage if I’m starting classes in the summer?

Please note summer insurance is optional for all new students and is not mandatory.

  • Summer A & B Coverage: May 15, 2020 - August 14, 2021

Should you choose to enroll in Summer Coverage, you will automatically be enrolled in the Columbia Student Health Insurance for the 2020 - 2021 plan year (August 15, 2020 – August 14, 2020).  Regardless of credit status or whether you’re residing in the residence halls, you will be enrolled for both the Fall and Spring semesters!

The last day to enroll in Summer Coverage is June 30, 2020!

For the summer coverage period, Summer A & B Coverage will have the option of choosing either the GOLD level or the PLATINUM level of Aetna Student Health. For more information regarding the coverage of this plan, check out this benefit grid. This grid shows both the GOLD and PLATINUM plans.

If you choose to enroll dependents, notify us via email for the Summer Dependent Enrollment form. You and your dependents must be on the same level of the insurance, and you all will be automatically enrolled in the Columbia Student Health Insurance for the 2020-2021 plan year (August 15, 2020 – August 14, 2021). Beginning August 15th, you are able to upgrade to the PLATINUM level of the Aetna Student Plan if you were on GOLD for the summer, should you wish to do so, by notifying us via email by September 30th 2020.

Plan Rates for 2020-2021:

GOLD PLAN: (Becoming Plan 90, starting Fall 2020)


Columbia Health Fee

Gold Plan Premium


Summer Term A & B





PLATINUM PLAN: (Becoming Plan 100, starting Fall 2020)


Columbia Health Fee

Platinum Plan Premium


Summer Term A & B





Additional Information:

  • We must be notified by the end of the add/drop period for classes for the respected coverage period, if you’d like to enroll in the plan.  Requests to enroll for Summer A & B coverage must be received by June 30, 2020 and must be done via the Google Doc enrollment form.
  • Under the Aetna Student Health plan, your primary care provider will be located at Columbia Health Medical Services on Columbia’s Morningside campus and most services are covered by the Columbia Health Fee.
  • Please familiarize yourself with the referral policy of the plan.  All appointments outside of Columbia Health must have a referral or you may be financially responsible for visit costs.
  • You must be registered for classes in order for us to process your enrollment in the health insurance plan. Once we have processed your enrollment form, you will be notified via email.
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