2021-2022 Campus Events Policy

2021-2022 Campus Events Policy


As of December 17, 2021, on campus events are suspended until further notice. In-person classes and exams will take place as planned. Read more here.

Purpose of Policy

The purpose of this policy is to outline the updated parameters for hosting both internal and external meetings, events & visits on campus for Spring 2022. This policy is subject to change if/when circumstances related to COVID including updates in guidance from federal, New York State and City occur.

Rationale

This policy has been developed with the understanding that internal events are the priority for the Spring semester. Students should be able to enjoy a robust community experience now that campus has re-opened. External meetings & events will be limited in size and number in an effort to maximize the cohesion of the internal community. External events using this updated policy will be reviewed starting on Friday, January 14, 2022 in an effort to prioritize internal events.

 

In Person Internal Meetings & Events

  • Internal meetings & events are defined as those whose audience is comprised of members of the TC & CU community and carry a valid TC/CU ID card excluding TC alumni. 
  • External speakers (up to 4) are permitted at internal events provided they follow all campus health and safety guidelines including providing proof of vaccination. 
  • Meetings & events occurring in function spaces (see table below) will follow a 50-75% capacity maximum based on the room type. Rooms with auditorium seating (Cowin, Milbank, ZB408, TH136, MY263) will all be at a 50% capacity*
  • The event capacity restriction will require pre-registration for guests and staff on hand to check in guests so as not to exceed the capacity. 
  • The final attendance list must be retained by the planner for 60 days after the event. 
  • There is no limit on the number of internal events on campus per day.

In Person External Meetings & Events

  • External meetings & events are defined as gatherings in which some guests, speakers, or visitors are not TC/CU ID holders.
  • There is a limit of up to 8 external meetings & events permitted on campus daily. Those who wish to host external meetings and events will submit a request that will be approved by the COVID Events Working Group on a weekly basis. 
  • External meetings & events can take place on campus between the hours of 8:00 a.m.-10:00 p.m. 
  • No more than 50 external guests can attend these gatherings.
  • All guests will be required to provide proof of vaccination & complete the visitor’s daily health screening.
  • The event/meeting planner or host is expected to request and receive proof of vaccination in advance of the event.
  • All external guests must be pre-registered to attend. Staff must be on hand to check in each pre-registered guest. 
  • The final attendance list must be retained by the planner for 60 days after the event. 
  • All guests must follow the College policies and procedures.

Events Not Held on TC/CU Campus

Attendees of events not held on campus are subject to the same requirements of events on campus. 

  • Guests will be required to show a TC/CU ID card or proof of vaccination.  
  • The planner should follow the room capacity set by the owner of the venue.

Note on Capacities

The capacity limit exists for events and not classrooms as it is expected that attendees could remain in an event for a longer period of time than a typical class.

Auditorium-Style Room Capacity

Space

Pre-COVID Capacity

 50% Capacity Limit

Cowin Auditorium

587

293

Milbank Chapel

180

90

MY263

100

50

RUS306

35

26

TH136

106

53

ZB408

213

106


Function Space Room Capacity

Space

Pre-COVID Capacity

75% Capacity Limit

Cafeteria

(available outside of business hours)

264 

198

Everett

100

75

GDH177

20

15

GDH179

120

90

Macy Art Gallery

(reception style)

69 

51 

Smith Learning Theater

(config #1: seated rounds)

212

159

Smith Learning Theater

(config #2: standing reception)

322

241

Smith Learning Theater

(config #3: seminar style)

172

129

Smith Learning Theater

(config #4: theater style)

292

219

ZB109

30

22 

The safety of the entire TC community continues to be our top priority, and the policies and procedures detailed on this website are a critical part of TC’s plan for protecting our community against the spread of COVID-19. All individuals are expected to comply with any policies that apply to them. Individuals who do not comply may be subject to disciplinary action, including being restricted from campus. We thank you for your cooperation and compliance as we work to transition back to campus as a community.

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