2021-2022 Campus Events Policy

2021-2022 Campus Events Policy


Purpose of Policy

The purpose of this policy is to outline the parameters for hosting both internal and external meetings, events & visits on campus for the ‘21-’22 academic year. This policy is subject to change if/when circumstances related to COVID including updates in guidance from federal, New York State and City occur.

Rationale

This policy has been developed with the understanding that internal events are the priority for the new academic year. Students should be able to enjoy a robust community experience once the campus has re-opened. External meetings & events will be limited in size and number in an effort to maximize the cohesion of the internal community.

In Person Internal Meetings & Events

  • Internal meetings & events are defined as those whose audience is comprised of members of the TC & CU community and carry a valid TC/CU ID card excluding TC alumni. 
  • External speakers (up to 4) are permitted at internal events provided they follow all campus health and safety guidelines including providing proof of vaccination. 
  • Internal events for new students can begin as of Wednesday, September 15, 2021; all other events can begin on Friday, October 1, 2021.
  • Meetings & events occurring in function spaces (see table below) will follow a 50-75% capacity maximum based on the room type. Rooms with auditorium seating (Cowin, Milbank, ZB408, TH136, MY263) will all be at a 50% capacity*. Events in classrooms will follow the 6' social distancing plan (plan to come).
  • The event capacity restriction will require pre-registration for guests and staff on hand to check in guests not to exceed the capacity. 
  • The final attendance list must be retained by the planner for 60 days after the event. 
  • There is no limit on the number of internal events on campus per day.

In Person External Meetings & Events

  • External meetings & events are defined as gatherings in which some guests, speakers, or visitors are not TC/CU ID holders.
  • External meetings & events can begin as of Friday, October 1, 2021.
  • There is a limit of up to 4 external meetings & events permitted on campus daily. Those who wish to host external meetings and events will submit a request that will be approved by the COVID Events Working Group on a weekly basis. 
  • External meetings & events will occur between 8:00 a.m.-5:00 p.m. 
  • No more than 50 external guests can attend these gatherings.
  • All guests will be required to provide proof of vaccination & complete the daily health screen.
  • In advance of the event, the event/meeting planner or host is expected to clearly communicate to guests the visitor policy and requirements for entry to TC.
  • All external guests must be pre-registered to attend. Staff must be on hand to check in each pre-registered guest. 
  • The final attendance list must be retained by the planner for 60 days after the event. 
  • All guests must follow the College policies and procedures.
  • Meetings & events occurring in function spaces (see table below) will follow a 50-75% capacity maximum based on the room type. Rooms with auditorium seating (Cowin, Milbank, ZB408, TH136, MY263) will all be at a 50% capacity*.  Events in classrooms will follow the 6' social distancing plan (plan to come).

Events Not Held on TC/CU Campus

Attendees of events not held on campus are subject to the same requirements of events on campus. 

  • Guests will be required to show a TC/CU ID card or proof of vaccination.  
  • The planner should follow the room capacity set by the owner of the venue.

Note on Capacities

The capacity limit exists for events and not classes as it is expected that attendees could remain in an event for a longer period of time than a typical class.

Auditorium-Style Room Capacity

Space

Pre-COVID Capacity

 50% Capacity Limit

Cowin Auditorium

587

293

Milbank Chapel

180

90

MY263

100

50

RUS306

35

26

TH136

106

53

ZB408

213

106


Function Space Room Capacity

Space

Pre-COVID Capacity

75% Capacity Limit

Cafeteria

(available outside of business hours)

264 

198

Everett

100

75

GDH177

20

15

GDH179

120

90

Macy Art Gallery

(reception style)

69 

51 

Smith Learning Theater

(config #1: seated rounds)

212

159

Smith Learning Theater

(config #2: standing reception)

322

241

Smith Learning Theater

(config #3: seminar style)

172

129

Smith Learning Theater

(config #4: theater style)

292

219

ZB109

30

22 

Visitors to the Library

The Library will resume full user access and services on September 8, 2021 under Stage 4 of the Modified Operating Plan available here. The Library may serve as an event/meeting planner or host, on limited occasions, and will adhere fully to the 21-22 Visitors Policy.  Library space, Russell Hall 1, 2 and 3, will be set up at the College’s defined maximum capacity at all times ie. chairs will be added or removed as required.  

Anyone that TC has permitted to access campus will also have access to the Library and, as in all other times of operation, will be permitted to take a seat if one is available.  Librarians will be on each floor to assure that maximum capacity is not exceeded and that any and all safety protocols currently in place are adhered to. 

 

TC’s Office of Admission Recruitment Practices

  • The Office of Admission plans to resume tours in October with required pre registration. You can find our current event offerings here.
  • All tour participants must show proof of vaccination or a negative PCR test result within 5 days of entry to the campus.
Back to skip to quick links