COVID-19 Vaccination Requirement

COVID-19 Vaccination Requirement


Timeline to Comply

Effective August 1, 2021, Teachers College will require all new and returning students, staff, and faculty who will be on campus to be fully vaccinated for the fall 2021 semester. This requirement includes TC affiliates living in campus housing.

Fall 2021 Vaccine Submission Timeline*

1st Dose

Moderna 
AstraZeneca
Sinopharm
Sinovac

1st Dose

Pfizer

2nd Dose or Single Dose

Johnson and Johnson

Upload Vaccine Documentation via TC Proof of COVID-19 Vaccination Form

On or before June 20th, 2021

On or before June 27th, 2021

On or before July 18th, 2021

On or before August 1st, 2021

*The above timeline pertains to all individuals who plan to return to campus by August 1, 2021, but we encourage everyone to upload their proof of vaccination as soon as possible to ensure access to campus when you need it.

TC will accept all COVID-19 Vaccines that have received Emergency Use Authorization by the US Food and Drug Administration (FDA) or the World Health Organization. Vaccines must have been administered on or after December 1, 2020.

List of Accepted COVID-19 Vaccines (as of June 4, 2021)

  • Pfizer/BioNTech
  • Moderna
  • Johnson & Johnson (Janssen)
  • Astrazeneca-SK Bio
  • Sinopharm
  • Sinovac

According to the CDC, individuals who received a full series of a vaccine currently authorized for emergency use by the World Health Organization (WHO) do not need any additional doses with an FDA-authorized COVID-19 vaccine.

For individuals who were partially vaccinated with a WHO-authorized vaccine or who were vaccinated with a vaccine not authorized for emergency use by the WHO, a full series of an FDA-authorized COVID-19 vaccine can be administered with a minimal interval of 28-days post vaccination with a non-FDA-authorized vaccine.

It is TC's intention to follow CDC guidance regarding individuals who may need additional vaccination in order to meet Columbia’s vaccination mandate for the Fall semester.

How to Submit Proof of COVID-19 Vaccination

TC Proof of COVID-19 Vaccination Form

TC's Proof of COVID-19 Vaccination Form is accessible when you are logged into your TC account, either from your smartphone or personal computer. The form is available on the COVID-19 Vaccine Information page of this site.

On the form:

  1. Read the Vaccine Attestation statement: 
    • I have received COVID-19 vaccination and attest that the information and documentation I submit on this form is accurate and authentic, and pertains to myself, 
    • I understand that knowingly submitting false statements, falsifying documentation, or purposefully omitting information on this form may result in disciplinary action, 
    • I understand that I must be “Fully Vaccinated” before entering campus.

      Have you been Fully Vaccinated? Click here to read the CDC definition of what it means to be “fully vaccinated”.

  2. Select the role that best describes you (Student, Employee, or Affiliate)

    Select the “Student” role if: 
    • You are a Student
    • You are a College Work-study Student or Student Worker
    • You are a Part-time Employee who is also a Student

    Select the "Employee" role if:
    • You are an Employee (Staff / Faculty)
    • You are a Full-time Employee who is also a Student

    Select "Affiliate" if you are:
    • TC Housing Affiliate

  3. Select the vaccine type you received. Only vaccines listed will be accepted. If your vaccine is not listed you will not be approved to enter campus.

  4. Enter the date(s) of your vaccine. Vaccine dates must match the date on your vaccination document.

  5. Upload your vaccination document. Acceptable proof of vaccination include the following:
    • CDC COVID-19 Vaccine Card
    • World Health Organization (WHO) Vaccine Booklet
    • Documentation provided by a health care professional/organization/country

All documentation must be submitted in English or accompanied by a certified translation (at your own expense). Verification of documentation is at the sole discretion of Teachers College. Additional information or documentation may be requested and if requested must be provided in order to verify a submission.

We strongly recommend that all individuals, students and employees in international contexts, be vaccinated as soon as possible and receive the full dose series for optimal protection. Vaccines authorized by the FDA or by WHO will be acceptable.

According to the CDC, individuals who received a full series of a vaccine currently authorized for emergency use by the World Health Organization (WHO) do not need any additional doses with an FDA-authorized COVID-19 vaccine.

For individuals who were partially vaccinated with a WHO-authorized vaccine or who were vaccinated with a vaccine not authorized for emergency use by the WHO, a full series of an FDA-authorized COVID-19 vaccine can be administered with a minimal interval of 28-days post vaccination with a non-FDA-authorized vaccine.

It is TC’s intention to follow CDC guidance regarding individuals who may need additional vaccination in order to meet our vaccination mandate for the Fall semester. Vaccinations will be available to anyone who has been unable to get vaccinated internationally. Vaccinations must be obtained at the earliest opportunity upon arrival in the United States.

We strongly urge you to get vaccinated as soon as possible, as there may be additional requirements you have to meet if you arrive on campus unvaccinated.

For international students and employees who have been unable to get vaccinated in their international location prior to their return to campus, they will be able to get vaccinated at one of the Columbia sites. They will be able to access Columbia facilities, residences, and classrooms immediately, but will be required to comply with additional precautions (such as masking and testing) until they are fully vaccinated.

Processing of COVID-19 Vaccination Record

The Office of Human Resources and the Office of Student Health & Wellness will be processing vaccination forms and records for Employees, Students, and TC Affiliates. Individuals who intend to access campus for any reason must 1) be fully vaccinated, and 2) submit proof of their COVID-19 vaccination at least 10 working days prior to entering campus to ensure adequate time for the College to process proof of vaccination. Employees will be notified by the Office of Human Resources and students will be notified by the Office of Health and Wellness once their proof of vaccination has been processed.

Verification of documentation is at the sole discretion of the College. Additional information or documentation may be requested and, if requested, must be provided in order to verify a submission.

Approval of Vaccination Record

If your vaccination submission record is accepted, the COVID-19 vaccine requirement for entering campus under the Teachers College Community Health Compact will be fulfilled. Upon successful completion of the Daily Health Screen, you will receive a “green check” if all other campus access requirements have been met, and may proceed to campus.

Green Check Box

Rejection of Vaccination Record

If your vaccination submission record is rejected you will be notified, and subsequently will receive a red X on the Daily Health Screen, denying campus entry.

Red Check Box

Reasons for a rejected vaccination record:

  • Vaccination dates do not match the dates on your document
  • You have not been fully vaccinated as per CDC guidelines
  • Your document is not legible
  • Your document does not fit into the list of acceptable proof of vaccination  
  • Your document is not translated into English

Religious or Medical Exemptions from COVID-19 Vaccination

In accordance with New York State public health laws, the College will allow for medical and religious exemptions from TC’s COVID-19 vaccine mandate. Students, faculty, staff, and TC housing affiliates who cannot be vaccinated for COVID-19 because of a medical reason or sincerely held religious belief, practice, or observance may request an exemption through the College.

How to Submit Request for a Medical or Religious Exemption

Individuals who wish to apply for a medical or religious exemption from the COVID-19 vaccination must complete and submit the applicable exemption request form(s) below at least 15 business days prior to the day of planned campus access.

COVID-19 Vaccination Exemption Request Forms

Completed forms for a medical or religious exemption must be uploaded into the secure TC COVID-19 Vaccination Exemption Request Form. This form may be accessed when you are logged into your myTC account, either from your smartphone or personal computer.

TC COVID-19 Vaccination Exemption Request Form

Exemption requests will not be considered if documentation is incomplete. Complete requests are reviewed and a determination is made based on the documentation submitted. You will receive a determination notification to your TC email.

When submitting your exemption request: 

On the form:

  1. Read the Submission Instructions
  2. Select the role that best describes you (Student, Employee, or Housing Affiliate)
    Select the “Student” role if: 
    • You are a Student
    • You are a College Work-study Student or Student Worker
    • You are a Part-time Employee who is also a Student
    Select the "Employee" role if:
    • Employee (Faculty, Staff)
    • You are a Full-time Employee who is also a Student
    Select "Affiliate" if you are:
    • TC Housing Affiliate

  3. Select the type of COVID-19 vaccination exemption you are applying for.

  4. Upload your COVID-19 vaccination exemption request form. 

  5. All documentation must be submitted in English or accompanied by a certified translation (at your own expense). Verification of documentation is at the sole discretion of Teachers College. Additional information or documentation may be requested and, if requested, must be provided in order to verify a submission.

Processing of COVID-19 Vaccination Exemption Record

The Office of Student Health & Wellness will process forms requesting medical and religious exemptions from COVID-19 vaccination for students.  

Students planning to enter campus must submit their COVID-19 vaccination exemption request at least 15 working days prior to entering campus to ensure adequate time for the College to process the request. Students will be notified by The Office of Student Health & Wellness if the exemption request has been approved or denied. 

Requesting a medical exemption does not equate to registration as an individual with a disability. If you require disability-related accommodations outside of this exemption, you must go through the OASID registration process. Please contact oasid@tc.edu for more information. 

Verification of documentation is at the sole discretion of the College. Additional information or documentation may be requested and, if requested, must be provided in order to verify a submission.

 

The Office of Access and Services for Individuals with Disabilities (OASID) will process forms requesting medical exemptions from the COVID-19 vaccination for employees and TC housing affiliates.  

Individuals planning to enter campus must submit their COVID-19 vaccination exemption request at least 15 business days prior to entering campus to ensure adequate time for the College to process the request. Individuals will be notified by the respective offices whether the exemption request has been approved or denied. 

Requesting a medical exemption does not equate to registration as an individual with a disability. If you require disability-related accommodations outside of this exemption, you must go through the OASID registration process. Please contact covidexemptions@tc.columbia.edu for more information. 

Verification of documentation is at the sole discretion of the College. Additional information or documentation may be requested and, if requested, must be provided in order to verify a submission.

 

The Office of the Vice President for Diversity & Community Affairs (ODCA) will process forms requesting religious exemptions from COVID-19 vaccination for employees and TC housing affiliates.  

Individuals planning to enter campus must submit their COVID-19 vaccination exemption request at least 15 working days prior to entering campus to ensure adequate time for the College to process the request. Individuals will be notified by the respective offices whether the exemption request has been approved or denied. 

Requesting a religious exemption does not equate to requesting a religious accommodation.  If you require a religious accommodation outside of this exemption, please contact ODCA at covidexemptions@tc.columbia.edu for more information.

Verification of documentation is at the sole discretion of the College. Additional information or documentation may be requested and, if requested, must be provided in order to verify a submission.

 

If your request for a COVID-19 vaccination exemption is approved, the COVID-19 vaccine requirement for entering campus under the Teachers College Community Health Compact will be fulfilled. Upon successful completion of the Daily Health Screen, you will receive a “green check” if all other campus access requirements have been met, and you may proceed to campus.

If your request for a COVID-19 vaccination exemption is denied, you will be notified, and subsequently will receive a red X on the Daily Health Screen, denying campus entry.

While the College will carefully review all requests for COVID-19 vaccination exemptions, approval is not guaranteed. Decisions are final and not subject to appeal.  Individuals whose requests have been denied are permitted to reapply if new documentation and information should become available.

For more information on procedures related to the College’s vaccination requirements and exemption requests, please refer to: TC’s COVID-19 Vaccination Policy

Please direct questions regarding exemption requests to: covidstudentcare@tc.columbia.edu (for students) and covidexemptions@tc.columbia.edu (for employees and TC housing affiliates)

 

FAQ’s for International Students & Staff in International Locations

We strongly recommend that all individuals, students and employees in international contexts be vaccinated as soon as possible and receive the full dose series for optimal protection. Vaccines authorized by the U.S. FDA or by the World Health Organization (WHO) will be acceptable.

According to the CDC, individuals who received a full series of a vaccine currently authorized for emergency use by the World Health Organization (WHO) do not need any additional doses with an FDA-authorized COVID-19 vaccine.

For individuals who were partially vaccinated with a WHO-authorized vaccine or who were vaccinated with a vaccine not authorized for emergency use by the WHO, a full series of an FDA-authorized COVID-19 vaccine can be administered with a minimal interval of 28-days post vaccination with a non-FDA-authorized vaccine.

It is TC’s intention to follow CDC guidance regarding individuals who may need additional vaccination in order to meet the vaccination mandate for the Fall semester.

 

Effective August 1, 2021, all new and returning students, staff, faculty, and TC housing affiliates must be fully vaccinated in order to access campus for the fall 2021 semester. All individuals who plan to access campus on or after August 1 must submit proof of vaccination no later than 10 days in advance of the date which they plan to access campus. In accordance with New York State public health laws, the College will accommodate religious and medical exemptions, as we do for other vaccines.

Vaccination will not be required for those not accessing campus or participating in any College-related activity. However, if a student or employee is accessing campus or participating in any College-recognized activity, vaccination will be required.

We will accept evidence of vaccination that has received authorization by the World Health Organization (WHO).

Yes, vaccinations will be available to anyone who has been unable to get vaccinated internationally. Vaccination must be obtained at the earliest opportunity upon arrival in the United States. Students and staff must time their arrival so that they are fully vaccinated at least 10 days prior to the start of the semester.

No. Try to get vaccinated as soon as possible in your home country in order to protect you, your family and community from COVID-19.

We strongly urge you to get vaccinated as soon as possible, as there may be additional requirements you have to meet if you arrive on campus unvaccinated.

Students, faculty, and staff, are expected to complete the vaccination requirement at least 10 days prior to their return to campus, and will be restricted from accessing campus if they have not complied with the requirement.  But this process must be timed and scheduled. We will assist international students in this situation so that they can access TC facilities, residences, and classrooms immediately, but will be required to comply with additional precautions (such as masking and testing) until they are fully vaccinated.

 

TC has a process for requesting medical or religious exemptions.

Yes, you will be able to register for classes prior to vaccination.  However you will not be able to attend in-person classes if you are not fully vaccinated at least 10 days prior to the start of the Fall semester.

You will not know who is and who is not vaccinated; however, students will not be allowed on campus unless they have met the vaccine requirement or have received a religious or medical exemption.

The U.S. Equal Employment Opportunity Commission has advised that employers may require COVID-19 vaccinations, provided that we offer exemptions to individuals with (i) disabilities that prevent COVID-19 vaccination and (ii) sincerely held religious beliefs that prevent COVID-19 vaccination. Employers may also request that an employee provide proof of receipt of a COVID-19 vaccination to ensure that employees have received the vaccine.

The EEOC guidance takes into account the fact that COVID-19 vaccines are currently subject to Emergency Use Authorization.  Some COVID-19 vaccines may only be available to the public for the foreseeable future under Emergency Use Authorization granted by the Food and Drug Administration.  The FDA requires vaccine providers to give each individual receiving the vaccine the information contained in the Fact Sheet for Recipients and Caregivers.  Teachers College complies with these obligations. 

The HIPAA privacy rule is not implicated in our process. Teachers College will follow best practices and comply with applicable laws in maintaining privacy and security with respect to vaccination status.

If you are an international student, contact the Office of International Students and Scholars at  tcintl@tc.columbia.edu. They will be able to review options for your enrollment and visa status for the Fall semester.

Please contact CovidStudentCare@tc.columbia.edu with any other questions you may have about the vaccine mandate.

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