Room Assignments Guidelines

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Registrar Office

Office of the Registrar

Room Assignments Guidelines

  • The Room Assignments Policy outlines fees, guidelines, and other important information regarding space use at TC
  • Courses are the highest priority in the assignment of space
    • TC does not confirm academic space for other purposes until all course assignments have been finalized for the term (at the conclusion of the add/drop period)
    • Advance room reservations may be needed to plan for annual conferences and specific events
    • Room Assignments cannot guarentee the availability of academic space even if those events requesting space meet qualifying conditions
  • Requests submitted within one week of the event start date will be processed within 1-2 business days provided all necessary documentation is complete
  • Same-day requests for space are subject to availability of appropriate space and Room Assignments staffing to process the requests
  • Room Assignments recommends sufficient time for the review of requests that require additional approval (e.g., co-sponsored events and events involving minors)
  • Events with multiple dates -- Room Assignments will only confirm space for the sessions during that term
  • Students:
    • Room requests from student organizations require OSA approval before they will be processed by Room Assignments
    • Room requests for study groups, research meetings, or similar activities will be confirmed at the discretion of Room Assignments -- Inquire with Gottesman Libraries for space prior to submitting a room request in 25Live
  • Requesting a room, even if it appears available in 25Live, does not automatically confirm the space!



  • Macy Computer Labs: Confirmed by IT via 25Live
  • Grace Dodge Dining Hall: Confirmed by Campus Services via 25Live
  • Milbank Chapel and Cowin Auditorium: Media Services fees will be charged

TC Services

  • Assistive Technology: OASID
  • Request Grand Piano: Contact the Music Program

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