Hiring of Individuals Outside of NY State

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Policy Library

Teachers College Policy Library

Hiring of Individuals Outside of NY State

Owner: Human Resources

URL: http://www.tc.columbia.edu/policylibrary/Hiring of Individuals Outside of NY State

Teachers College, Columbia University

Policy for Hiring Individuals Who Will Work

Outside of New York State

 PURPOSE

To establish Teachers College policy and procedures relating to hiring of individuals who will work outside of New York State.

POLICY

In order to fulfill its mission, Teachers College may need to hire individuals who work outside of New York State.  Hiring such individuals generally requires the College to register as an employer in the individual’s home state or country, pay franchise taxes, withhold state income taxes, file various tax returns and pay unemployment insurance or other benefits required by the home state or country. Since, Teachers College is not now registered as an employer in most states or countries, hiring and retaining an out-of-state employee carries ongoing financial and administrative costs.    

The College will register as an employer in a new state or in another country if it is determined to be strategically beneficial for the College to do so.  This will be done to establish an ongoing presence to allow the College to take advantage of opportunities which otherwise would not be available.  The determination as to whether a new location is strategically beneficial to the College will be made jointly by the Provost and Vice President of Finance and Administration or individuals designated by these officers.

The College will also register as an employer in a new state so that the College may hire an individual who possesses a unique set of skills that can not be obtained from an individual in New York State.  It is not sufficient that the prospective employee be qualified for the position but rather the proposed employee must have qualifications that can not be found in New York State.  The determination as to whether to register in a new state to hire a particular individual will be made jointly by the Provost and Vice President of Finance and Administration or individuals designated by these officers. 

The review of the Provost and Vice President for Finance and Administration is designed to ensure that decisions are made consistently across the College within the parameters of this policy. 

 

Responsible Office:   Human Resources

Adopted:   February 28, 2013