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TC OSP News
- US ED announce IES Deadlines. June 21, 2012 for all programs. Typically, there are two competitions in the fiscal year, with the second occurring mid-September to early October. This second competition has not been announced yet. There is a new IES program this year with the same deadline:Accelerating the Academic Achievement of Students with Learning Disabilities Research Initiative
- REMINDER: For all electronic submissions, OSP requires the ENTIRE, COMPLETE Proposal with all components, including the project narrative, no later than 12 noon the day before the due date in order to check for compliance with the RFP, sponsor guidelines, and to resolve any system errors that may occur. OSP cannot ensure your proposal will be submitted successfully if these internal deadlines are not observed.
- NEW ROUTING SHEET: A new updated routing sheet for proposal submissions is now available. Please use the newest version with all new grant submissions.
- NEW RESOURCES: Anyone who has applied to NSF or NIH in recent years may have noticed that the full set of guidelines for proposal submissions can be spread out over several different sources: The general agency grant policy guidelines, the Grants.gov, NIH Commons, NSF Fastlane submission portals and the request for proposals itself. In order to consolidate this information into a single reference guide, our SPA's have created the NIH Grant Proposal Checklist and the NSF Grant Proposal Checklist. They are most useful to read side by side with the full application package to define terms and help to make out your work at the beginning of the proposal development process to map out the work ahead. If you notify your SPA at least two weeks prior to your submission deadline of your intent to apply, they can customize the checklist to include RFP-specific elements.
- NEW SECTION: Periodic Progress Reporting to our federal sponsors has become more complex in recent years as well, so we have created a new section, PROGRESS REPORTING GUIDANCE (see link on menu), to assist PIs in submitting annual progress reports electronically to NIH, NSF and USED.
- Effective for the 2011-12 Academic Year, the principal investigator share of net Indirect Cost Recovery sharing increases from 3% to 4%.
- The federal budget for 2012 was approved by Congress in late December; RFPs are beginning to be issued, which you can review on our new Sponsor QuickLinks to the right.
- NIH has recently capped the annual cost of living increase in grant budgets to 2% per year. We will be making sure this new requirement has been met when we prepare and review budgets. Please note that larger annual cost of living increases may be charge to a grant if there are funds available. The new policy only effects new grant applications, not current projects.
- In January 2010, the National Science Foundation instituted a requirement that all students, graduate students and postdoctoral fellows paid on its grants must undergo training in the Responsible Conduct of Research (RCR). TC students and postdocs on NSF grants may satisfy the RCR via the CITI Training Program at citiprogram.org, the same website that provides our IRB training. Just follow the link, select Teachers College from the list of participating institutions, log on with your UNI and select either the RCR training for Social and Behavior Sciences or for Biomedical Sciences as appropriate. Once you complete the training, print or save the certificate of completion. You will need to show this certificate before OSP can place you on the payroll.
- OSP recently made a significant change to its budget template. The default unit for faculty calculations is now the academic year salary rather than the annualized salary. This reflects a recent change at NIH that asks to report effort in months rather than as a percentage of annual effort. Calculations based on annualized salary have caused some confusion in the past as well, so we hope end users find the new formula more intuitive.
1. As of 1/1/08, the college has codified specific types of support for graduate students:
- Doctoral Research Fellowships: Includes a stipend of between $20-24K per year, with 12 credits tuition charged to the grant, matched by the college
- Graduate Assistant: Works no more than 20 hours a week and earns no less than $4000 per semester up to $19,999 per academic year.. Eligible for 6 points tuition waiver during the Academic Year only.
Part time hourly and part time professional lines may also be used to support graduate students.
2. The IRS sets rules as to who may be paid as a consultant. The determination as to whether a particular individual can be paid as a consultant or must be paid as an employee is made just prior to the start of work. There are no sponsor rules requiring that a given individual working on a project must be paid as a consultant; if an individual is determined to be an employee prior to hiring, that individual must be paid as an employee, with associated fringe benefit and indirect cost rate charges, regardless of how funds are budgeted in the grant.
Noncompliance in this area can lead to severe IRS penalties, so the Offices of the General Counsel, Purchasing and Payroll are extremely diligent in ensuring compliance with all applicable regulations.
3. The reference librarians have all been trained in the use of SPIN and the Foundation Center websites and are available to assist all TC faculty and students in searching for funding opportunities for research and other projects.
CCRC, A&H, CCP, C&T, CPET, CTSC, ITS, NCREST, OSCP, O&I, Org Psych, ICCCR, RWP
Natasha Guadalupe, Sponsored Project Administrator, 212-678-8199. Natasha will have responsibility for the following departments:
CPRE, HBS, COOO, BBS, HD, CCF, ILT, MST, IUME, AEGIS, Huber, Hechinger, Office of School & Community Partnership, Office of International Affairs.
This memo to TC investigators dated 10/2006, describes in detail the new range of post-award grant administration services OSP will now be providing. The table below lists basic OSP and grant-related administrative procedures and shows the changes, if any, in the person/position now responsible for them:
| Task | Former Responsible Party | Current Responsible Party |
| Proposal Review, Routing | OSP Director | SPA |
| Budgeting, other proposal Assistance | OSP Director | SPA |
| Sponsor/TC Policy Questions | OSP Director | SPA |
| Subcontracts | Contracting Manager | SPA |
| ICAs | Contracting Manager | Associate Counsel |
| Professional Staff Recruiting | Project or DAA | SPA |
| Post Hire Paperwork | Project or DAA | SPA |
| PAF Processing | Project or DAA | SPA |
| Tuition Waivers | DAA | SPA |
| Purchase Requisitions | Project or DAA | Project or DAA |
| Check Requests | Project or DAA | Project or DAA |