Google has announced a storage model change that involves no longer offering free, unlimited storage to accounts using their services, including higher education institutions.
As a result of Google's policy change, Teachers College must limit its Google Storage footprint. The TC Google Photos service will be discontinued on March 1, 2024; in addition, storage limits will be implemented on every account as of March 1, 2024. Teachers College has updated its Terms and Conditions for Use of Teachers College Google Workspace policy with provisions to reduce and contain its Google Storage.
To view your Google storage utilization, visit: https://drive.google.com/settings/storage.
Students | Google Accounts limited to 15 GB |
---|---|
Faculty/Staff | Google Accounts limited to 50 GB |
Alumni | Google Drive Disabled |
To preserve your data before deleting it from your Google Account, we recommend using Drive for Desktop or Google Takeout.
For additional support, visit the Technology Drop-in Session page and register for an upcoming session.
Files that are used by your team should be stored in Shared Drives. This ensures continuity if the individual hosting the files leaves TC, and there is no storage cap for Shared Drives.
Yes, the policy applies to everyone with a TC Google account. But we’ll work with you to ensure that you can keep whatever you need – whether in Google or another platform.
50 GB
We will partner with you to ensure that you can keep the files you need – whether in Google or another platform.
You can use Google Takeout to export your data. If you don't have access to it, contact the service desk. After exporting your data remember to delete it from your Teachers College Google Account.
If you have a large amount of data to export, we suggest exporting in groups of 20 GB at a time.
Sorry, Google only allows ownership transfer to another user of the same organization as the owner.
After March 1, 2024, if you are over quota:
The following services will still be available to you even if you have exceeded your storage quota:
There is no ability to increase your storage quota.
When you first delete an email, file, or photo, it will be moved to the "Trash." Emails, files, and photos in the trash continue to count against your storage quota until permanently deleted. The Gmail, Drive, and Photos applications each have individual trash. While in your trash, items can be recovered within 30 days. Items in the trash are automatically and permanently deleted after 30 days. You can also choose to manually and permanently delete items in your trash at any time by navigating to the "Trash" folder and clicking either "Empty Trash" to remove all items or by selecting individual items and selecting "Delete Forever."
Email, files, and photos permanently deleted from trash are irrecoverable. This applies whether they were manually deleted from the trash or automatically deleted after the 30-day window. If you manually delete emails, files, or photos from the trash, please ensure you no longer need them.
If you delete, restore, or permanently delete many files or folders simultaneously, it may take several minutes for the changes to be processed.
There is no storage quota for Google Groups and messages within its user interface. They do not count towards the University’s total pooled storage limit.
Your data will not be deleted immediately, but we strongly encourage you to save any data you want to keep before graduation, as your access to Google Drive and Google Photos will be restricted and your storage quota reduced.