Policies

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Owner: Access and Services for Individuals with Disabilities

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Owner: Purchasing

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Owner: Controller

Please fill out this on-line form if you are a foreign visitor with "B" visa or "WB" visa waiver receiving an honorarium or honorarium and incidental expenses for a speaking engagement, research, meeting or other similar activity at Teachers College lasting no longer than 9 days. Form found at: https://secure.na1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhC8wbhFSe8tRSrIO-Bw2s0AEuaKi1V02t30sMDix9wK6XD_Zz1570CIiWpQzK5LUPE*

Owner: General Counsel

TN visa form (Canadian Citizen) for Hiring Department

Owner: General Counsel

Independent Contractor Questionnaire "ICQ" (former RICA form) can be found here: https://teacherscollegecu.echosign.com/public/hostedForm?formid=9AJVAXSXK75Q6B

Owner: General Counsel

This form needs to be completed by the hiring department

Owner: General Counsel

RELEASES - Permission for Child to Participate

Owner: General Counsel

H1B visa form for a prospective TC H1B employee

Owner: General Counsel

If you invite an international guest speaker with "B"visa or "WB" visa waver for an activity at Teaches College lasting no longer than 9 days, please reference this document.

Owner: General Counsel

Owner: Controller

Federal Form - Financial Status Report (Long Form)

Owner: Controller

For new and returning non-international employees, online set-up will be available when the Payroll and Human Resources section is visible in myTCs TC Services menu. It normally takes 72 hours after HR has received all of your completed new hire paperwork to gain access to myTC portal.

Owner: Controller

Instructions on how to set up IT-2104 through the MyTC Portal

Owner: Controller

Owner: Controller

Teachers College Form - Request for a Budget Change

Owner: Controller

Owner: Controller

Used to notify Payroll that you are exempt from NYS, and or City tax withholding as a full-time student or under Tax Treaty Provisions. Submit to Human Resources with post-hire paperwork. Changes may be submitted directly to Payroll.

Owner: Controller

All international employees are required to complete this form. This allows TC to determine your status as a resident alien or a nonresident alien for tax purposes. Use to grant treaty benefit if applicable.

Owner: Controller

Federal Form - A Final Invention Statement and Certification

Owner: Controller

Federal Form - Federal Cash Transactions Report

Owner: Controller

Location to Obtain Hard Copy - 175 Grace Dodge

Owner: Controller

Federal Form - Application for a Public Health Service Grant

Owner: Controller

Teachers College Form - Departmental Revenue and Expense Transfer Form

Owner: Controller

Owner: Controller

Location to Obtain a Hard Copy - 175 Grace Dodge

Owner: Controller

Request for Taxpayer Identification Number and Certification

Owner: Controller

Federal Form - Application for Federal Assistance

Owner: Controller

Instructions for Form W-8BEN

Owner: Controller

Owner: Controller

Owner: Controller

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Used to notify Payroll your marital status for tax purposes and the number of exemptions you wish to claim. Also used to request the amount of additional income taxes you wish to have withheld per pay period. Submit to Human Resources with post-hire paperwork. Changes may be submitted directly to Payroll.

Owner: Controller

Federal Form - Request for Advance or Reimbursement

Owner: Controller

Used to apply for social security card. This form must be hand delivered to a social security office. When the employee receives his/her social security card, he/she must bring it to HR.

Owner: Controller

This document provides a guide to the TC Procurement Policy for Goods and Services. Following a general overview, subsequent sections cover the topics of bids and proposals, purchase orders, contracts, insurance, special circumstances, and the payment process. At the end are two useful sections: Frequently Asked Questions and a Glossary of Terms used in this document. Each time a term is introduced in the text, it is highlighted in boldface to indicate that it is defined in the Glossary.

Owner: Controller

Owner: Controller

Teachers College Form - Revision of Labor Distribution

Owner: Controller

Owner: Controller

Employees reporting of hours worked if entered past online timesheet deadline. To be completed by employee and the supervisor.

Owner: Controller

Claim exemption from federal withholding taxes under a tax treaty for certain countries. Must be renewed every January. Submit to Payroll.

Owner: Controller

Used to determine a foreign nationals residency and primary purpose for being in the U.S. in order to ensure the proper federal tax withholding. Hand deliver to Payroll with the completed 8233 and original supporting documents.

Owner: Controller

Agreement of responsibility of current term charges to by signed by student with proper documentation to be provided when submitted.

Owner: Controller

Owner: Controller

Federal Form - Financial Status Report (Short Form)

Owner: Controller

Federal Form - Federal Cash Transactions Report

Owner: Controller

Request for Salary Payment. Authorization to pay an employee an honorarium or for consulting services provided to TC.

Owner: Controller

Owner: Controller

Submitted if you need a replacement copy of your W2 for the years 2000 and later. Submit to Payroll.

Owner: Controller

Instructions on how to set up Direct Deposit through the MyTC Portal

Owner: Controller

Owner: Controller

Employment Eligibility Verification (I-9) form required by the US Customs and Immigration Service (INS) to verify the identity and employment eligibility of all employees. Paperwork Flow - Employee Brings to Human Resources with required original documents.

Owner: Controller

Notify Human Resources and Payroll when an employee is no longer employed by Teachers College before their scheduled end date.

Owner: Controller

Owner: Controller

Used to claim exemption from Social Security taxes because of student status or visa status. Must be renewed every January. Submit to Payroll

Owner: Controller

Federal Form - Application for Continuation of a Grant

Owner: Controller

Secretarial and clerical employees reporting of hours worked, and if applicable, hours on paid-leave.

Owner: Controller

Owner: Controller

Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals)

Owner: Controller

This form is used primarily by the student to compute his or her grade decile to confirm he or she meets the minimum College requirements. This form is not turned into the Office of Doctoral Studies. Last Updated: August 2014

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The college Leave of Absence policy has been updated for all doctoral students. Please review your degree's Requirements Bulletin for full information about the policy. Updated: December 2014

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Columbia Graduate School of Arts and Sciences has placed their Ph.D. Dissertation formatting requirements on their website. https://gsas.columbia.edu/student-guide/dissertation/formatting-guidelines

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This form is required to submit the Program Plan. Please carefully read the instructions prior to completing the Program Plan. Last Update: July 2015

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This document provides important information regarding the composition of the Ph.D. Oral Defense Committee.

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This form is required to let the Office of Doctoral Studies know that the student is ready to defend his or her dissertation. Please read the instructions carefully and ensure you have completed all program and College requirements before submitting this form. Last Update: July 2015

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The deadline for submitting the October 2020 Certification Examination form is Thursday, September 3, 2020. The deadline for submitting the February 2021 Certification Examination is from Monday, November 2nd, 2020 through Thursday, January 21, 2021. The deadline for submitting the June 2021 Certification Examination is from Monday, March 1, 2021 through Friday, May 21, 2021. Please contact the Office of Doctoral Studies if you have any questions.

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This form is used if the student has taken classes that are different from the previously approved Program Plan. Upon being Recommended for Certification, students should compare their approved Program Plan with their current transcript. If there are differences (i.e., different classes taken than previously expected, new transfer credits approved, etc.) then this form must be filled out and submitted. Note: Only use this form if fewer that four changes are needed. If more are needed, then please submit a new Program Plan instead. Last Update: June 2019

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This form is for doctoral students who are already Obligated for Continuous Enrollment who wish to request a Personal Exemption or Waiver. This form can be submitted electronically via fax or scanned E-mail after all signatures have been collected. Added information regarding college policy on continuous enrollment for all students. Updated: October 2018.

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This form is required to submit the Program Plan. Please carefully read the instructions prior to completing the Program Plan. Last Update: August 2016

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Contains the Ph.D. Intention to Defend and GSAS Dissertation Oral Defense Scheduling forms. Updated: March 2019

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This pamphlet provides important information for candidates who wish to request permission to defend their dissertation during Summer Terms. Last Update: June 2019

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This is the Ed.D. CTAS's student's main source of information regarding the completion of the Doctor of Education College Teaching of an Academic Subject degree from Admission to the final deposit of the dissertation.

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This pamphlet is critical for candidates to assist them in preparing their Dissertation for submission. Last Update: September 2016

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This is the Ph.D. student's main source of information regarding the completion of the Doctor of Philosophy degree from Admission to the deposit of the dissertation.

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This form is used only when a Ed.D. CTAS student has outside teaching experience that he/she wishes to use to either partially or completely fulfill the two (2) year Ed.D. CTAS Teaching Requirement. This form (if applicable) is to be submitted with the Ed.D. CTAS Program Plan and Ed.D. CTAS Statement of Total Program. Last Update: July 2015

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This form is required to submit the Program Plan. Please carefully read the instructions prior to completing the Program Plan. Last Update: July 2015

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This form needs to be filled out and submitted to the Manager of ODS for processing. This form is fully Adobe fillable and signable. Please submit this form electronically to ods@tc.coumbia.edu only after your final deposit has been approved for submission.

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This packet includes the instructions and form required to submit the results of the Advanced Seminar. This form is fully fillable and Adobe signable. Last Update: November 2020

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This form is used when a Ph.D. candidate will need to change the Sponsor. This can only be submitted after the candidate has held his/her dissertation proposal hearing. Updated: June 2019.

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This is the Ed.D. student's main source of information regarding the completion of the Doctor of Education degree from Admission to the final deposit of the dissertation.

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Graduate School of Arts and Sciences Approved PhD Sponsor list can be found at the following link. Teachers College approved Sponsors can be found under Education.

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This form is used only after a student is Certified and he/she will be unable to complete his/her dissertation prior to the expiration of Certification. Please carefully read the instructions for eligible reasons why a student's period of Certification may be extended. Last Update: December 2008

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This form is used to file with ODS the successful completion of the dissertation proposal hearing. It can be signed electronically by multiple faculty without locking the form. Updated: June 2020

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This pamphlet gives instructions on how a Ph.D. candidate can request an Extension of Candidacy. Last Update: February 2018

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This pamphlet is used to assist Doctoral Candidates in learning about the Oral Defense and how to prepare for it. Last Update: June 2019

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Owner: Environmental Health and Safety

Owner: Environmental Health and Safety

Owner: Environmental Health and Safety

Owner: Environmental Health and Safety

Owner: Environmental Health and Safety

Owner: Environmental Health and Safety

Owner: Human Resources

Owner: Human Resources

Owner: Human Resources

Mercer Website/Information: https://mypensioncenter.com/TeachersCollege/redirector.asp?page=login/login.pagedocument&lang=en.
Mercer Pension Hotline: (888) 824-2391 9:30am-5:30am (EST) Mon-Fri

Owner: Human Resources

Long Term Disability (LTD) Highlight Sheet

Owner: Human Resources

Owner: Human Resources

Owner: Human Resources

To be filled out by the Supervisor upon an employee leaving a position:

Owner: Human Resources

Please fill out if you are making a change and bring supporting documentation if needed. If you have worked at TC before please see "Job Employment" and "Rehire Form"

Owner: Human Resources

Owner: Human Resources

Owner: Human Resources

FMLA Request Form

Owner: Human Resources

Please note enrollment is online through the TIAA-CREF website. The deduction form must be brought to the Human Resources Office once you've enrolled: TIAA-CREF Information/Website

Owner: Human Resources

Banner Access Request Form

Owner: Human Resources

Please submit to the Controller's Office, 175 Grace Dodge

Owner: Human Resources

Marion Root Pratt Loan

Owner: Human Resources

Secretarial/Clerical Performance Evaluation

Owner: Human Resources

To locate your nearest Social Security Administration Office, please click here.

Owner: Human Resources

Owner: Human Resources

This notice provides some basic information about the new Marketplace and employment-based health coverage offered by Teachers College.

Owner: Human Resources

Required for all employees. The I-9 document must be properly completed and must be signed by an authorized representative of the university within 72 hours of hire for all new employees, whether on the regular or the casual payrolls.

Owner: Human Resources

Please note: Accompanying the tuition form, all full-time staff who take classes during work hours must have an approval letter from their supervisor explaining how the hours will be made up.

Owner: Human Resources

Please note enrollment is online through the TIAA-CREF website. The deduction form must be brought to the Human Resources Office once you've enrolled: TIAA-CREF Information/Website

Owner: Human Resources

Owner: Human Resources

Secretarial/Clerical Job Questionnaire

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Request form for Budget Change

Owner: Budget and Planning

Owner: Budget and Planning

Request form for Index Access

Owner: Budget and Planning

Owner: Budget and Planning

Owner: Budget and Planning

Request form for Budget Change

Owner: Budget and Planning