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Teachers College Policy Library
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Hegis Codes
Owner: Enrollment Services
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Inter-University Doctoral Consortium
Owner: Enrollment Services
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Key to Teachers College Course Numbers
Owner: Enrollment Services
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Access to Services
Owner: Enrollment Services
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Course Naming Guide
A course naming guide for faculty
Owner: Enrollment Services
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Registration
Owner: Enrollment Services
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Conflicts of Interest Policy (for Trustees, Officers and specified others)
Only for Officers, Trustees and specified others.
Owner: President
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Charter
Teachers College Charter (Provisional, Permanent, and all Amendments)
Owner: President
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Statutes
Statutes of Teachers College with Amendments to May 5, 2005.
Owner: President
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Bylaws
Bylaws of Teachers College Adopted April 28, 1942 and Amended to December 11, 2014.
Owner: President
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Affiliation Agreement between Teachers College and Columbia
Affiliation Agreement between Columbia University and Teachers College (last amended, 2004)
Owner: President
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Student Teaching
Policy regarding student teaching.
Owner: Teacher Education
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Guidance Regarding Unpaid Interns and Volunteers
Guidance Regarding Unpaid Interns and Volunteers
Owner: Vice Provost
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Contact Information for Filing Complaints
With Accreditation and State Higher Education Authorities
Owner: Vice Provost
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New York State Procedure for Filing Complaints
New York State procedure for filing complaints about colleges.
Owner: Vice Provost
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Temperature Guidelines
Policy regarding indoor air temperature.
Owner: Facilities Management
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Catering
Policy regarding catering
Owner: Facilities Management
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Recycling
Owner: Facilities Management
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Maintenance and Repair Service
Policy regarding maintenance and repair services for academic, administrative and residential buildings.
Owner: Facilities Management
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Room Setup and Moving
Owner: Facilities Management
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Flyers and Postings
Policy regarding the posting of flyers and other postings.
Owner: Facilities Management
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Room Setup Form
Owner: Facilities Management
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Business Services Center Copyright, Course Packets, and Transcription Service
TC Business Services policy regarding copyright policies, course packets and transcription service.
Owner: Budget and Planning
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Purchasing Card
Policy regarding use of TC P-Card
Owner: Budget and Planning
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Capital Assets Management System
Capital Assets Management System
Owner: Budget and Planning
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Mailroom, Shipping & Receiving
Owner: Budget and Planning
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Campus Sex Crimes Prevention
Policy regarding campus sex crimes prevention act.
Owner: Public Safety
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Emergency Notifications Procedure-TC Alert
Procedures for emergency notifications; how to sign up for TC Alert.
Owner: Public Safety
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Clery Crimes
Crimes and Offenses Reportable Under the Campus Security Act (Clery)
Owner: Public Safety
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Tabling Policy
Owner: Public Safety
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Campus Security Report
TC Annual Campus Security and Fire Safety Report for Academic Year 2019-2020 Crime Statistics / Clery Report
Owner: Public Safety
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Alcohol Policy
Policy regarding alcoholic beverages. Applicable to faculty, staff and students.
Owner: Public Safety
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Campus Card (TC ID)
Obtaining and Replacing University ID Cards.
Owner: Public Safety
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Reporting Criminal Incidents
Policy regarding reporting criminal incidents.
Owner: Public Safety
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Smoke-Free Campus
Policy regarding smoke-free campus.
Owner: Public Safety
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Hate or Bias Crime Reporting
Policy regarding hate or bias crime reporting.
Owner: Public Safety
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Campus Access
Policy regarding Campus Access.
Owner: Public Safety
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Drug Free Campus
College Policy of a Drug Free Campus.
Owner: Public Safety
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Missing Students
Policy and procedures regarding the reporting of missing students.
Owner: Public Safety
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Minors - Policies and Guidelines for the Supervision of Minor Children on Campus
Minors - Policies and Guidelines for the Supervision of Minor Children on Campus
Owner: Public Safety
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Notice of Non-Discrimination
General Non-Discrimination policy.
Owner: Diversity & Community Affairs
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Grievance Procedures
Policy outlining Grievance Procedures available to TC community members.
Owner: Diversity & Community Affairs
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Discrimination and Harassment - Policy and Procedures
Policy and procedures on protection from discrimination and harassment
Owner: Diversity & Community Affairs
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Student Bill of Rights for Victims/Survivors of Gender Based Violence
Student Bill of Rights for Victims/Survivors of Gender Based Violence (including Sexual Assault, Domestic or Dating Violence and/or Stalking)
Owner: Diversity & Community Affairs
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Abuse and Harassment of Minors and Adults
Guidance from the President's Office regarding Abuse and Harassment of Minors and Adults, including Reporting Obligations.
Owner: Diversity & Community Affairs
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Gender-Based Misconduct Policy for Students
Columbia - Barnard - Teachers College policies regarding gender-based misconduct policies for students
Owner: Diversity & Community Affairs
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Title IX Policy and Procedures
Title IX Policy and Procedures
Owner: Diversity & Community Affairs
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Principal Investigator Status on External Grants
Policy regarding principal investigator status on external grants.
Owner:
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Non-Credit Offerings Policy
Policy on Non-Credit Offerings. Effective November 20, 2019
Owner: Provost
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Accreditation
Policy regarding Accreditation.
Owner: Provost
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Responsible Use of Electronic Resources
Responsible Use of Electronic Resources - Use of Copyrighted Material on Teachers College and Columbia University Computer Systems and Networks.
Owner: Provost
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Admission and Continuation of Enrollment (Institutional Control)
Policy regarding admission and continuation of enrollment.
Owner: Enrollment Services
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Privileges and Benefits of Retired Faculty
Policy regarding the privileges and benefits for retired faculty members.
Owner: Provost
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Financial Aid
Owner: Enrollment Services
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Student Positions at Teachers College-Grid and Template Letters
Student Positions at Teachers College - Grid and RA, TA, CA and AF Template Letters
Owner: Provost
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Principal Investigator Status on External Grants
Policy regarding principal investigator status on external grants.
Owner: Provost
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Conflict
This policy was effective on August 24, 2012 for researchers with grants or pending applications for grants from the U.S. Public Health Service (including NIH) or National Science Foundation and effective January 1, 2013 for other faculty, instructional and professional staff. The interim policy published on August 23, 2012 was reviewed by campus constituencies and has been revised to make technical corrections and to increase the threshold for certain reporting. See the final page for a discussion of significant changes.
Owner: Provost
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Credit and Noncredit Courses
Policy regarding credit and noncredit courses.
Owner: Enrollment Services
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Religious Observance
Policy regarding religious holidays.
Owner: Provost
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Office Hours Guidelines
The guidelines for open office hours
Owner: Provost
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Student Positions at Teachers College-Administrative Guidelines
Student Employment Guidelines.
Owner: Provost
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Admissions
Owner: Enrollment Services
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Professorial and Instructional Staff Emergency Response Plan
Policy regarding emergency response plan for professorial and instructional staff.
Owner: Provost
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Development for Digital Learning
Development Policy for Digital Learning
Owner: Provost
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Research Misconduct
Policy regarding research misconduct.
Owner: Provost
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Principles Governing the Reappointment of Full-time Members of the Faculty, Prom
Principles Governing the Reappointment of Full-time Members of the Faculty, Promotion in Academic Rank, and the Award of Tenure at Teachers College, Columbia University, September 2005
Owner: Provost
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Parental Leave- Professorial Staff
Policy regarding parental leave for Professorial Staff.
Owner: Provost
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Protection of Human Subjects
Federal Wide Assurance (FWA) for the Protection of Human Subjects.
Owner: Provost
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Intellectual Property
Teachers College Intellectual Property Policy as approved 2015.
Owner: Provost
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Conflict Disclosure Form
Teachers College faculty and professional staff should complete this form on-line. This copy is made available for use by investigators not employed by the College
Owner: Provost
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Centers and Institutes
Teachers College Policy on Centers and Institutes.
Owner: Provost
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Course Syllabi Policy
Course Syllabi Policy
Owner: Provost
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Excess Funds from Student Aid
Policy regarding refund of excess funds from student aid.
Owner: Enrollment Services
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TC Name and Logo Use
Teachers College - Policy on Use of Name and Logo
Owner: Provost
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Obligations and Responsibilities of Faculty Members
Policy regarding the obligations and responsibilities of faculty members.
Owner: Provost
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Visiting Scholars
Policy regarding Visiting Scholars
Owner: Provost
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Visiting Doctoral Students
Visiting Doctoral Students Policy
Owner: Provost
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Sabbatical
Policy regarding sabbaticals.
Owner: Provost
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Human Subjects Protections Training
Owner: Provost
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Romantic or Sexual Relationships between Faculty (and other instructional staff)
Owner: Provost
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Bulletin Board
Policy regarding bulletin board announcements.
Owner: Vice Provost for Student Affairs
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Incomplete Grades
Policy regarding incomplete grades.
Owner: Enrollment Services
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Academic Standards for Students
Policy regarding academic standards and requirements for students.
Owner: Enrollment Services
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Degree Requirements
Policy on degree requirements
Owner: Enrollment Services
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Student Conduct Code: Academic Integrity and General Misconduct
Policy on student misconduct, including statutorily required statement on public order.
Owner: Vice Provost for Student Affairs
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Doctoral Certification Examination Retakes
Policy on Doctoral Certification Examination Retakes
Owner: Enrollment Services
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Animals on Campus
Policy regarding Animals on Campus
Owner: Vice Provost for Student Affairs
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Grade Correction
Policy regarding grade correction procedure.
Owner: Vice Provost for Student Affairs
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Student Records and Family Education Rights and Privacy Act (FERPA) Statement
Policy regarding student records and family education rights and privacy act (FERPA) Statement.
Owner: Enrollment Services
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Credit Hour
Owner: Enrollment Services
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Release of Transcripts
Policy regarding the release of transcripts.
Owner: Enrollment Services
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Transcript Notations
The following notations will be placed on transcripts on or after September 1, 2015.
Owner: Enrollment Services
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General Student Registration Agreement
Policy regarding general registration.
Owner: Enrollment Services
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Exemption for Degree Requirements - Doctoral
Policy and procedures regarding exemption for doctoral program degree requirements.
Owner: Enrollment Services
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Transfer Credit
Policy regarding transfer credit.
Owner: Enrollment Services
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College Communication
Official policy regarding College Communication.
Owner: Vice Provost for Student Affairs
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Exemption for Degree Requirements - Master's
Policy and procedures regarding exemption for Master's Program degree requirements.
Owner: Enrollment Services
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Veterans Benefits and Enrollment
Policy on Veterans Benefits and Enrollment
Owner: Enrollment Services
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Room Assignments Policy
Policy regarding assigning of rooms.
Owner: Enrollment Services
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Student Organizations
Owner: Vice Provost for Student Affairs
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Credit Earned While Enrolled at Another School of Columbia University
Credit Earned in Teachers College Courses and in Columbia University Graduate Courses Taken While Enrolled at Another School of Columbia University
Owner: Enrollment Services
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Preferred Name Policy
Teachers College Preferred Name Policy
Owner: Enrollment Services
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Columbia University Rules of Conduct
Policy regarding Columbia University Rules of Conduct
Owner: Vice Provost for Student Affairs
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Continuous Enrollment
Continuous Enrollment Policy
Owner: Enrollment Services
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Student Withdrawals
Owner: Enrollment Services
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Web Content Accessibility
Owner: Access and Services for Individuals with Disabilities
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Graduate Credit in Advanced Undergraduate Courses
Policy regarding Graduate Credit in Advanced Columbia University Undergraduate Courses.
Owner: Enrollment Services
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Evaluation Procedures for Doctoral Certification
Policy and procedures regarding evaluation procedures for doctoral certification and appeals.
Owner: Enrollment Services
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Grading
Policy regarding grades.
Owner: Enrollment Services
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Attendance
Owner: Enrollment Services
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Leaves of Absence
Policy on voluntary leaves of absence for students.
Owner: Enrollment Services
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Auditing
Policy regarding auditing courses.
Owner: Enrollment Services
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Student Psychological Wellness
Policy regarding student psychological wellness.
Owner: Vice Provost for Student Affairs
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Vacation and Personal Leave
Policy regarding vacation and personal leave (for full-time professional staff). HR Policy 503.
Owner: Human Resources
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Flexible Working Hours and Temporary Schedule Changes
Policy regarding flexible working hours and Temporary Schedule Changes for professional staff. HR Policy 403.1.
Owner: Human Resources
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Term Appointments
Owner: Human Resources
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Filling Staff Vacancies
Policy regarding the filling of vacancies (for professional staff and full-time instructional staff positions, including term, temporary and interim appointments. HR Policy 302.
Owner: Human Resources
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Performance Appraisal
Policy regarding performance appraisal. HR Policy 306.
Owner: Human Resources
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Telecommuting
Policy regarding telecommuting. HR Policy 403.4.
Owner: Human Resources
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Drug Free Workplace
Policy regarding drug free workplace (employees) HR Policy 408.
Owner: Human Resources
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Job Performance
Procedure for situations in which a professional staff member is not meeting performance requirements,complying with policies and standards, or fulfilling regular obligations of professional conduct. HR Policy 308.
Owner: Human Resources
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Use of College Name and Facilities for Personal Purposes
Policy regarding use of college name and facilities for personal purposes. HR Policy 405.
Owner: Human Resources
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Affirmative Action (in employment)
Policy on Affirmative Action (in employment). HR Policy 202.
Owner: Human Resources
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Holidays
Policy regarding holidays for full-time professional staff. HR Policy 504.
Owner: Human Resources
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Employment of Relatives
Policy regarding the employment of relatives. HR Policy 409.
Owner: Human Resources
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Tuition Exemption for Employees 2019
Policy regarding employee tuition exemptions. HR Policy 501.
Owner: Human Resources
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NYS Paid Family Leave
Owner: Human Resources
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Change in Salary or Title
Policy regarding change in salary or title (professional staff only). HR Policy 305.
Owner: Human Resources
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Professional Staff Appointments
Owner: Human Resources
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Benefits for Part-Time Employees
Policy regarding benefits for part-time professional employees. HR Policy 511.
Owner: Human Resources
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Informal Grievance Procedure
Policy regarding informal grievance procedure for professional staff. HR Policy 307
Owner: Human Resources
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Employment in Part-Time Positions
HR Policy 403.3
Owner: Human Resources
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Military Family Leave
Owner: Human Resources
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Employment Benefits
Policy regarding employment benefits (for professorial staff and full-time professional staff and instructional staff). HR Policy 500.
Owner: Human Resources
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Leaves of Absence for Reasons of Pregnancy-Related Disability, Childbirth, Adopt
Full-time professional staff policy regarding leaves of absence for reasons of pregnancy, related disability, childbirth, adoption, or infant care. HR Policy 505.3.
Owner: Human Resources
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Working Off Premises
Policy regarding working off premises (for professional staff). HR Policy 403.4.
Owner: Human Resources
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Confidentiality of Employment Records
Policy regarding confidentiality of employment records. HR Policy 410.
Owner: Human Resources
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Bereavement Leave
Policy regarding bereavement leave (for full-time professional staff only). HR Policy 506.
Owner: Human Resources
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Safe and Sick Leave, Disability Leave and Disability Insurance Benefits
Policy on safe and sick and disability leave for full-time professional staff and on disability insurance benefits. HR Policy 505.2
Owner: Human Resources
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Violence Free Workplace
Policy regarding violence free workplace. HR Policy 412.
Owner: Human Resources
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Absence Due to Personal Injury, Illness, or Care for a Family Member
Policy for full time professional staff only. HR Policy 505. See Family and Medical Leave (FMLA).
Owner: Human Resources
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Pay Practices
Policy regarding pay practices, with procedures for concerns about inaccurate pay. HR Policy 304.
Owner: Human Resources
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Tuition Exemption for Employee's Children
Policy regarding tuition exemption for children of eligible full-time employees. HR Policy 501.2.
Owner: Human Resources
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Contract with SEIU Local 32 B/J (English)
Contract with SEIU Local 32 B/J (English)
Owner: Human Resources
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Reasonable Accommodation Policy for Employees
Owner: Human Resources
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Additional Employment or Supplements for Full-Time Positions
Policy regarding employment in more than one position (professional employees). HR Policy 403.2
Owner: Human Resources
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Jury Duty
Policy regarding jury duty. HR Policy 508.
Owner: Human Resources
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Temporary and Interim Appointments
Owner: Human Resources
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Professional Development
Policy regarding professional development for full time professional staff. HR Policy 502.
Owner: Human Resources
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Regular Appointments
Owner: Human Resources
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Military Leave
Policy regarding military leave. HR Policy 507.
Owner: Human Resources
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Contract with UAW Local 2110
Owner: Human Resources
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Equal Employment Opportunity
Policy regarding equal opportunity employment. HR Policy 201.
Owner: Human Resources
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Working Hours
Policy regarding working hours for full-time professional staff. HR Policy 403.
Owner: Human Resources
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Tuition Exemption for the Employee's Spouse
Policy regarding tuition exemption for employee's spouse (for eligible full-time employees). HR Policy 501.1
Owner: Human Resources
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Gifts and Benefits Disclosure
Policy regarding gifts and benefits disclosure. HR Policy 404.
Owner: Human Resources
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Family and Medical Leave (FMLA)
Policy regarding family and medical leave (FMLA) HR Policy 505.1
Owner: Human Resources
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Salaries
Policy regarding salaries. HR Policy 303
Owner: Human Resources
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Use of College Resources
Policy regarding use of college resources. HR Policy 402
Owner: Human Resources
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Contract with SEIU Local 32 B/J (Spanish)
Owner: Human Resources
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Employee Conduct
Policy regarding employee conduct. HR Policy 401.
Owner: Human Resources
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Leave Without Pay for Other Reasons
Full-time professorial, professional, and instructional staff policy regarding leave of absence without pay for reasons other than family and medical leave. HR Policy 510.
Owner: Human Resources
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Involuntary Termination Due to Budgetary Constraints, Reorganization or Similar
Policy regarding involuntary termination of professional staff members due to budgetary constraints, reorganization or similar reasons. HR Policy 309.
Owner: Human Resources
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Hiring of Individuals Outside of NY State
Hiring of Individuals outside of NY State policy.
Owner: Human Resources
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Library Access
Policy regarding library access.
Owner: Gottesman Libraries
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Ombuds
Information regarding Ombudsman.
Owner: Ombuds
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Privacy Notice
Owner: General Counsel
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Hiring and Paying Foreign Nationals
Policy on the hiring and paying to foreign nationals at TC.
Owner: General Counsel
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Legal Notices
Owner: General Counsel
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Policy on Policies
Policy on adoption, revision and maintenance of Teachers College policies.
Owner: General Counsel
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Cookie Notice
Owner: General Counsel
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Acceptance of Legal Documents
Procedures for service of process and acceptance of legal documents.
Owner: General Counsel
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Hiring and Paying Foreign Nationals (APPENDIX)
Appendix to Policy on hiring and paying foreign nationals.
Owner: General Counsel
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Inclement Weather
Owner: Finance and Administration
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Assessment of Fees
Assessment of student fees.
Owner: Finance and Administration
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Whistleblower Policy
Policy Against Retaliation and for Protection of Whistleblowers
Owner: Finance and Administration
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Fire Alarm Tests
Policy regarding Fire Alarms.
Owner: Environmental Health and Safety
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Evacuation Procedures
Emergency evacuation and operations plan.
Owner: Environmental Health and Safety
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Acceptable Use of Information Technology
Policy regarding acceptable use of information resources objectives.
Owner: Information Technology
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Access to Canvas Courses
Access to Canvas Courses Policy
Owner: Information Technology
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Unsupported Operating System Retirement Policy
Unsupported Operating System Retirement Policy
Owner: Information Technology
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Electronic Data Security Breach Reporting and Response
Owner: Information Technology
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Complaints about and Discipline for Violation of IT Policies
Information on complaints about and discipline for violation information technology policies.
Owner: Information Technology
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Information Security Charter
Owner: Information Technology
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Columbia Policy on Acceptable Use of Information Technology Resources
Owner: Information Technology
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Copyright
Policy regarding copyright issues.
Owner: Information Technology
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Network and Email Account Provisioning Procedure
Owner: Information Technology
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Access to Academic Technology Platforms
Owner: Information Technology
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Monthly Scheduled Restart of TC-Managed Computers
Owner: Information Technology
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Computer Disposal Procedure
Owner: Information Technology
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Network and Communications Equipment
Owner: Information Technology
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Reporting Electronic Copyright Infringement
Policy on reporting electronic copyright infringements originating at the Teachers College.
Owner: Information Technology
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Secure Computing and Information Management Guidelines
Owner: Information Technology
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Terms and Conditions for Use of Teachers College G Suite
Owner: Information Technology
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Length of Access to LMS for Non-UNI Participants
Length of Access to LMS for Non-UNI Participants
Owner: Information Technology
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Data Classification
Owner: Information Technology
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Copyright - Penalties for Violation
Information regarding potential penalties for violations of copyright law.
Owner: Information Technology
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Email Use
Email Use Policy for all members of the community. Certain paragraphs may apply only to students or only to faculty and other employees.
Owner: Information Technology
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Student Responsibility for Monitoring TC Email Account
Statement regarding College expectation that students will monitor their email.
Owner: Information Technology
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Use of Social Security Numbers (SSNs), CU UPNs and TC ID Numbers
Owner: Information Technology
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Computer Replacement Policy
Owner: Information Technology
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Student Refund Policy Notice
Owner: Controller
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New Accepted Payment Method Notice
Owner: Controller
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Petty Cash
Petty cash reimbursement policies and procedures.
Owner: Controller
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Bursar Payment Policy
Owner: Controller
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Sponsored Agreements - Accounting for Allowable and Unallowable Costs
Policy on Accounting for Allowable and Unallowable Costs on Sponsored Agreements establishes guidelines for the charging of allowable costs on sponsored agreement which are consistent with federal, state, city and private grantor regulations. Relevant regulations include Office of Management and Budget (OMB) 81 which is also known as the Uniform Guidance (UG) and Federal Cost Accounting Standards (CAS) 505.
Owner: Controller
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International Travel
Owner: Controller
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Procurement Policy
This document provides a guide to the TC Procurement Policy for Goods and Services. Following a general overview, subsequent sections cover the topics of bids and proposals, purchase orders, contracts, insurance, special circumstances, and the payment process. At the end are two useful sections: Frequently Asked Questions and a Glossary of Terms used in this document. Each time a term is introduced in the text, it is highlighted in boldface to indicate that it is defined in the Glossary.
Owner: Budget and Planning
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Signing Authority
Policy regarding signature authority.
Owner: Controller
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Student Accounts Payment Policy
Owner: Controller
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Short Term Investment
Policy regarding short term investment.
Owner: Controller
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Grant Proposals
Procedures for preparing grant proposals.
Owner: Controller
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Abandoned Property
Owner: Controller
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Sponsored Agreements - Accounting for Cost Transfer
Policy on Cost Transfers for Sponsored Agreements
Owner: Controller
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Finding Research Funding
Owner: Controller
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Travel and Expense
Employee travel and business expense reimbursement policy and procedures.
Owner: Controller
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Petty Cash
Petty cash reimbursement policies and procedures.
Owner: Controller
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Unidentified Checks
Procedures for handling unidentified checks. This a procedure, not a policy. It is provided to assist those seeking information about the procedure.
Owner: Controller
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Foreign Wire Procedures
This a procedure, not a policy. It is provided to assist those seeking information about the procedure.
Owner: Controller
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Endowment Investment
Teachers College investment policy.
Owner: Controller
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Cell Phones and Home Internet
Policy regarding cell phones and other hand-held devices.
Owner: Controller
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Post Issuance Tax Compliance
Owner: Controller
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Cash Management on Sponsored Agreements
To provide guidance for monitoring and collecting sponsored awards cash and account receivable in accordance with the Office of Management and Budget Uniform Guidance (UG) as well as requirements from our federal/non-federal sponsors.
Owner: Controller
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Unrelated Business Income Tax
Owner: Controller
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Financial Management on Sponsored Agreements
To establish guidelines for financial management on sponsored awards which are consistent with federal, state, city and private grantor regulations. This policy is intended to comply with the requirements from the Office of Management and Budget Uniform Guidance (UG) as well as requirements from our federal/non-federal sponsors.
Owner: Controller
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Red Flag (ID Theft)
Policy regarding prevention of identity theft.
Owner: Controller
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Sub-Recipient Monitoring and Management for Grants and Contracts
Owner: Controller
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Document Retention
Document retention procedures and policy.
Owner: Controller
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Award Closeout for Grants and Contracts
Owner: Controller
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Establishing and Maintaining Accounts at Banks and Financial Institutions
Owner: Controller
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Institutional Review Board (IRB)
Policy and procedures regarding Institutional Review Board.
Owner: Provost
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Index/Account Creation
Procedures for creating new index (account) numbers.
Owner: Controller
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Classification of Gifts and Sponsored Awards (Grants)
Policy for the Classification of Gifts and Sponsored Awards (Grants)
Owner: Controller
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Compensation on Sponsored Agreements
Compensation on Sponsored Agreements
Owner: Controller
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Recouping Overpayments
Policy on recouping salary overpayments.
Owner: Controller
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Tax Indemnification/Gross Up Payments
Policy on tax indemnification and gross payments.
Owner: Controller
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Pay Stubs
Watch this tutorial to learn how to locate your Pay Stubs.
Owner: Controller
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Gift Card Policy
Gift Card Policy
Owner: Budget and Planning
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Charitable Contributions
Policy on charitable contributions by TC.
Owner: Controller
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Credit Card Marketing
Owner: Controller
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Hiring Individuals Who Do Not Have a Taxpayer Identification Number
Owner: Controller
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Corporate Card
Policy regarding American Express Corporate card.
Owner: Controller
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Wire Payments to Foreign Entities
Policy regarding wire payments to foreign entities. This a procedure, not a policy. It is provided to assist those seeking information about the procedure.
Owner: Controller
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Emergency Response Notification Form
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Registration for Employees
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E-Text Request Form
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Guidelines for Clinical/Medical Documentation
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Exam Accommodation Form
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Disability Documentation Form
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New Student Registration Form
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Application for Service Provider Position
Owner: Access and Services for Individuals with Disabilities
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Request for Use of Equipment Off-Campus
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Equipment, Furniture, or Fixture Release Form
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IRS Form W-9
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PCard Policy
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Asset Management Manual
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Business Cards Order Form
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Buying Goods and Services at TC
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Asset Information Form
Owner: Purchasing
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NY Exempt Organization Certificate
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Purchasing Terms and Conditions
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University Card Request Form
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HONORARIA FOR FOREIGN INDIVIDUALS - ON-LINE Payment Request Form
Please fill out this on-line form if you are a foreign visitor with "B" visa or "WB" visa waiver receiving an honorarium or honorarium and incidental expenses for a speaking engagement, research, meeting or other similar activity at Teachers College lasting no longer than 9 days. Form found at: https://secure.na1.echosign.com/public/esignWidget?wid=CBFCIBAA3AAABLblqZhC8wbhFSe8tRSrIO-Bw2s0AEuaKi1V02t30sMDix9wK6XD_Zz1570CIiWpQzK5LUPE*
Owner: General Counsel
HONORARIA FOR FOREIGN INDIVIDUALS - ON-LINE Payment Request Form -
TN visa form
TN visa form (Canadian Citizen) for Hiring Department
Owner: General Counsel
TN visa form - Hiring DepartmentTN visa form - Hiring Department
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INDEPENDENT CONTRACTOR QUESTIONNAIRE ON-LINE FORM
Independent Contractor Questionnaire "ICQ" (former RICA form) can be found here: https://teacherscollegecu.echosign.com/public/hostedForm?formid=9AJVAXSXK75Q6B
Owner: General Counsel
INDEPENDENT CONTRACTOR QUESTIONNAIRE ON-LINE FORM -
H1B visa - Hiring Department Form
This form needs to be completed by the hiring department
Owner: General Counsel
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RELEASES - Permission for Child to Participate
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H1B visa beneficiary form
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Foreign Visitors Information/Sample Invitation Letter
If you invite an international guest speaker with "B"visa or "WB" visa waver for an activity at Teaches College lasting no longer than 9 days, please reference this document.
Owner: General Counsel
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Wire Transfer Instructions
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SF-269
Federal Form - Financial Status Report (Long Form)
Owner: Controller
Download FormFederal Form - Financial Status Report (Long Form)
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W-4 Set-up Instruction for non-international employees
For new and returning non-international employees, online set-up will be available when the Payroll and Human Resources section is visible in myTCs TC Services menu. It normally takes 72 hours after HR has received all of your completed new hire paperwork to gain access to myTC portal.
Owner: Controller
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IT-2104 Electronic Setup
Instructions on how to set up IT-2104 through the MyTC Portal
Owner: Controller
IT-2104 Electronic Setup Instruction for Non-International EmployeesInstructions on how to set up IT-2104 through the MyTC Portal
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Index Creation Request Form
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Budget Change Form
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Petty Cash Disbursement Form
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NY State Tax form IT-2104 Exempt
Used to notify Payroll that you are exempt from NYS, and or City tax withholding as a full-time student or under Tax Treaty Provisions. Submit to Human Resources with post-hire paperwork. Changes may be submitted directly to Payroll.
Owner: Controller
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International Employee (FNIS) System Instructions
All international employees are required to complete this form. This allows TC to determine your status as a resident alien or a nonresident alien for tax purposes. Use to grant treaty benefit if applicable.
Owner: Controller
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HHS Form 568
Federal Form - A Final Invention Statement and Certification
Owner: Controller
Download FormFederal Form - A Final Invention Statement and Certification
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SF-272A
Federal Form - Federal Cash Transactions Report
Owner: Controller
Download FormFederal Form - Federal Cash Transactions Report
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Cashier Deposit Form
Location to Obtain Hard Copy - 175 Grace Dodge
Owner: Controller
Download FormLocation to Obtain Hard Copy - 175 Grace Dodge
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PHS 398
Federal Form - Application for a Public Health Service Grant
Owner: Controller
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Expense Transfer Form
Teachers College Form - Departmental Revenue and Expense Transfer Form
Owner: Controller
Download FormTeachers College Form - Departmental Revenue and Expense Transfer Form
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Tuition Exemption Form
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Foreign Wire Request Form
Location to Obtain a Hard Copy - 175 Grace Dodge
Owner: Controller
Download FormLocation to Obtain a Hard Copy - 175 Grace Dodge
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W-9
Request for Taxpayer Identification Number and Certification
Owner: Controller
Download FormRequest for Taxpayer Identification Number and Certification
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SF-424
Federal Form - Application for Federal Assistance
Owner: Controller
Download FormFederal Form - Application for Federal Assistance
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W-8BEN Instructions
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IRS Form W-9
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Check Request Form
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Sample Bill
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NY State Tax form IT-2104
Used to notify Payroll your marital status for tax purposes and the number of exemptions you wish to claim. Also used to request the amount of additional income taxes you wish to have withheld per pay period. Submit to Human Resources with post-hire paperwork. Changes may be submitted directly to Payroll.
Owner: Controller
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SF-270
Federal Form - Request for Advance or Reimbursement
Owner: Controller
Download FormFederal Form - Request for Advance or Reimbursement
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Social Security Card Application
Used to apply for social security card. This form must be hand delivered to a social security office. When the employee receives his/her social security card, he/she must bring it to HR.
Owner: Controller
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Procurement Policy
This document provides a guide to the TC Procurement Policy for Goods and Services. Following a general overview, subsequent sections cover the topics of bids and proposals, purchase orders, contracts, insurance, special circumstances, and the payment process. At the end are two useful sections: Frequently Asked Questions and a Glossary of Terms used in this document. Each time a term is introduced in the text, it is highlighted in boldface to indicate that it is defined in the Glossary.
Owner: Controller
Download FormThis document provides a guide to the TC Procurement Policy for Goods and Services. Following a general overview, subsequent sections cover the topics of bids and proposals, purchase orders, contracts, insurance, special circumstances, and the payment process. At the end are two useful sections: Frequently Asked Questions and a Glossary of Terms used in this document. Each time a term is introduced in the text, it is highlighted in boldface to indicate that it is defined in the Glossary.
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Travel Expense Reimbursement Form
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Revision of Labor Form
Teachers College Form - Revision of Labor Distribution
Owner: Controller
Download FormTeachers College Form - Revision of Labor Distribution
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Tuition Grant Application for Dependents
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Late Timesheet (for B2 Payroll)
Employees reporting of hours worked if entered past online timesheet deadline. To be completed by employee and the supervisor.
Owner: Controller
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Tax Treaty Exemption
Claim exemption from federal withholding taxes under a tax treaty for certain countries. Must be renewed every January. Submit to Payroll.
Owner: Controller
Download InstructionsClaim exemption from federal withholding taxes under a tax treaty for certain countries. Must be renewed every January. Submit to Payroll.
Download FormClaim exemption from federal withholding taxes under a tax treaty for certain countries. Must be renewed every January. Submit to Payroll.
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Foreign National's Residency for Tax Purposes
Used to determine a foreign nationals residency and primary purpose for being in the U.S. in order to ensure the proper federal tax withholding. Hand deliver to Payroll with the completed 8233 and original supporting documents.
Owner: Controller
Download FormUsed to determine a foreign nationals residency and primary purpose for being in the U.S. in order to ensure the proper federal tax withholding. Hand deliver to Payroll with the completed 8233 and original supporting documents.
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Third Party Contract Agreement
Agreement of responsibility of current term charges to by signed by student with proper documentation to be provided when submitted.
Owner: Controller
Download FormAgreement of responsibility of current term charges to by signed by student with proper documentation to be provided when submitted.
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Departmental Deposit Form
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SF-269A
Federal Form - Financial Status Report (Short Form)
Owner: Controller
Download FormFederal Form - Financial Status Report (Short Form)
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SF-272
Federal Form - Federal Cash Transactions Report
Owner: Controller
Download FormFederal Form - Federal Cash Transactions Report
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Personnel Action Form (PAF)
Request for Salary Payment. Authorization to pay an employee an honorarium or for consulting services provided to TC.
Owner: Controller
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Check Cancellation Form
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Request for IRS Form W-2
Submitted if you need a replacement copy of your W2 for the years 2000 and later. Submit to Payroll.
Owner: Controller
Download FormSubmitted if you need a replacement copy of your W2 for the years 2000 and later. Submit to Payroll.
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Direct Deposit Instructions
Instructions on how to set up Direct Deposit through the MyTC Portal
Owner: Controller
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SS Wage Base 2019 Increase
Owner: Controller
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Employment Eligibility Verification (I-9)
Employment Eligibility Verification (I-9) form required by the US Customs and Immigration Service (INS) to verify the identity and employment eligibility of all employees. Paperwork Flow - Employee Brings to Human Resources with required original documents.
Owner: Controller
Download FormEmployment Eligibility Verification (I-9) form required by the US Customs and Immigration Service (INS) to verify the identity and employment eligibility of all employees. Paperwork Flow - Employee Brings to Human Resources with required original documents.
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Personnel Change Form (PCF)
Notify Human Resources and Payroll when an employee is no longer employed by Teachers College before their scheduled end date.
Owner: Controller
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Request to Hold/Transfer Excess Funds to a Future Semester
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Certification of Social Security Act
Used to claim exemption from Social Security taxes because of student status or visa status. Must be renewed every January. Submit to Payroll
Owner: Controller
Download FormUsed to claim exemption from Social Security taxes because of student status or visa status. Must be renewed every January. Submit to Payroll
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PHS 2590
Federal Form - Application for Continuation of a Grant
Owner: Controller
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Secretarial & Clerical Timesheet
Secretarial and clerical employees reporting of hours worked, and if applicable, hours on paid-leave.
Owner: Controller
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Union Dues Payroll Deduction Form
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W-8BEN
Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals)
Owner: Controller
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Computation of Grade Deciles
This form is used primarily by the student to compute his or her grade decile to confirm he or she meets the minimum College requirements. This form is not turned into the Office of Doctoral Studies. Last Updated: August 2014
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Leave of Absence for Doctoral Students
The college Leave of Absence policy has been updated for all doctoral students. Please review your degree's Requirements Bulletin for full information about the policy. Updated: December 2014
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Ph.D. Dissertation Formatting Requirements
Columbia Graduate School of Arts and Sciences has placed their Ph.D. Dissertation formatting requirements on their website. https://gsas.columbia.edu/student-guide/dissertation/formatting-guidelines
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Program Plan and Instructions for Ed.D. Students
This form is required to submit the Program Plan. Please carefully read the instructions prior to completing the Program Plan. Last Update: July 2015
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Ph.D. Defense Committee Matrix
This document provides important information regarding the composition of the Ph.D. Oral Defense Committee.
Owner: -- Not Specified --
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Intention to Defend the Dissertation and Instructions
This form is required to let the Office of Doctoral Studies know that the student is ready to defend his or her dissertation. Please read the instructions carefully and ensure you have completed all program and College requirements before submitting this form. Last Update: July 2015
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Academic Year 2020-2021 Certification Examination
The deadline for submitting the October 2020 Certification Examination form is Thursday, September 3, 2020. The deadline for submitting the February 2021 Certification Examination is from Monday, November 2nd, 2020 through Thursday, January 21, 2021. The deadline for submitting the June 2021 Certification Examination is from Monday, March 1, 2021 through Friday, May 21, 2021. Please contact the Office of Doctoral Studies if you have any questions.
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Change of Dissertation Committee Form
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Change of Program Plan
This form is used if the student has taken classes that are different from the previously approved Program Plan. Upon being Recommended for Certification, students should compare their approved Program Plan with their current transcript. If there are differences (i.e., different classes taken than previously expected, new transfer credits approved, etc.) then this form must be filled out and submitted. Note: Only use this form if fewer that four changes are needed. If more are needed, then please submit a new Program Plan instead. Last Update: June 2019
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Personal Exemption/Waiver from Dissertation Advisement for Doctoral Students
This form is for doctoral students who are already Obligated for Continuous Enrollment who wish to request a Personal Exemption or Waiver. This form can be submitted electronically via fax or scanned E-mail after all signatures have been collected. Added information regarding college policy on continuous enrollment for all students. Updated: October 2018.
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Program Plan and Instructions for Ph.D. Students
This form is required to submit the Program Plan. Please carefully read the instructions prior to completing the Program Plan. Last Update: August 2016
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Ph.D. Defense Application and Intention to Defend
Contains the Ph.D. Intention to Defend and GSAS Dissertation Oral Defense Scheduling forms. Updated: March 2019
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Criteria for Summer Dissertation Oral Defenses
This pamphlet provides important information for candidates who wish to request permission to defend their dissertation during Summer Terms. Last Update: June 2019
Owner: -- Not Specified --
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Requirements for the Degree of Ed.D. College Teaching of an Academic Subject
This is the Ed.D. CTAS's student's main source of information regarding the completion of the Doctor of Education College Teaching of an Academic Subject degree from Admission to the final deposit of the dissertation.
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Teachers College Doctoral Manual of Style
This pamphlet is critical for all doctoral candidates (Ed.D., Ed.D. CTAS, Ph.D.) to assist them in preparing their Dissertation for submission. TC Manuscripts now follow the Graduate School of Arts and Sciences guidelines. Ed.D. students who are planning to graduate in February 2021 or May 2021 may continue to use the older version if they desire. Last Update: October 2020
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Teachers College Ed.D. Manual of StyleThe latest update of the Ed.D. Manual of Style clarifies Table requirements as well as provides a sample landscaped table. Revised requirements on footnotes included. Revision: September 2016.
Manual of Style for All Doctoral Students.This is the latest manual that will be used by all doctoral students. Ed.D. students planning to graduate in February 2021 or May 2021 may continue to use the 2016 Ed.D. version if they desire. Updated: October 2020.
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Requirements for the Degree of Doctor of Philosophy (Ph.D.)
This is the Ph.D. student's main source of information regarding the completion of the Doctor of Philosophy degree from Admission to the deposit of the dissertation.
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Requirements for the Degree of Doctor of Philosophy (Ph.D.)Updated February 2019. Updated Information: Included updated GSAS language regarding Final Oral Defense faculty decisions.
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Teaching Form for Ed.D. CTAS Students
This form is used only when a Ed.D. CTAS student has outside teaching experience that he/she wishes to use to either partially or completely fulfill the two (2) year Ed.D. CTAS Teaching Requirement. This form (if applicable) is to be submitted with the Ed.D. CTAS Program Plan and Ed.D. CTAS Statement of Total Program. Last Update: July 2015
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Program Plan and Instructions for Ed.D. CTAS Students
This form is required to submit the Program Plan. Please carefully read the instructions prior to completing the Program Plan. Last Update: July 2015
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Ed.D. Degree Application Form
This form needs to be filled out and submitted to the Manager of ODS for processing. This form is fully Adobe fillable and signable. Please submit this form electronically to ods@tc.coumbia.edu only after your final deposit has been approved for submission.
Owner:
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Application for Advanced Seminar and Instructions (Data Hearing)
This packet includes the instructions and form required to submit the results of the Advanced Seminar. This form is fully fillable and Adobe signable. Last Update: November 2020
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Ph.D. Change of Sponsor Form
This form is used when a Ph.D. candidate will need to change the Sponsor. This can only be submitted after the candidate has held his/her dissertation proposal hearing. Updated: June 2019.
Owner: -- Not Specified --
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Requirements for the Degree of Doctor of Education (Ed.D.)
This is the Ed.D. student's main source of information regarding the completion of the Doctor of Education degree from Admission to the final deposit of the dissertation.
Owner:
Requirements for the Degree of Doctor of Education (Ed.D.)Updated November 2016
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GSAS Approved Sponsors
Graduate School of Arts and Sciences Approved PhD Sponsor list can be found at the following link. Teachers College approved Sponsors can be found under Education.
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GSAS Approved Sponsors -
Petition for Extension of Certification
This form is used only after a student is Certified and he/she will be unable to complete his/her dissertation prior to the expiration of Certification. Please carefully read the instructions for eligible reasons why a student's period of Certification may be extended. Last Update: December 2008
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Dissertation Proposal Hearing Report Form
This form is used to file with ODS the successful completion of the dissertation proposal hearing. It can be signed electronically by multiple faculty without locking the form. Updated: June 2020
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Ph.D. Extension of Candidacy
This pamphlet gives instructions on how a Ph.D. candidate can request an Extension of Candidacy. Last Update: February 2018
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Guide to the Oral Dissertation Defense
This pamphlet is used to assist Doctoral Candidates in learning about the Oral Defense and how to prepare for it. Last Update: June 2019
Owner:
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Contractor Safety Orientation Forms
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Chemical Inventory Form
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EHS Project Notification
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Chemical Inventory Instructions
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Hazardous Waste Pick-up Request Form
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Accident Report Form
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Disability-Voluntary Self Identification Form
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Accident
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Aetna Medical Rx form
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Mercer
Mercer Website/Information: https://mypensioncenter.com/TeachersCollege/redirector.asp?page=login/login.pagedocument&lang=en.
Mercer Pension Hotline: (888) 824-2391 9:30am-5:30am (EST) Mon-FriOwner: Human Resources
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Long Term Disability
Long Term Disability (LTD) Highlight Sheet
Owner: Human Resources
Download FormLong Term Disability (LTD) Highlight Sheet
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Request for Telecommuting or Flexible Working
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Tuition Tax Exemption Forms
Owner: Human Resources
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Employee Exit Interview
To be filled out by the Supervisor upon an employee leaving a position:
Owner: Human Resources
Download FormTo be filled out by the Supervisor upon an employee leaving a position:
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Employee Change Form
Please fill out if you are making a change and bring supporting documentation if needed. If you have worked at TC before please see "Job Employment" and "Rehire Form"
Owner: Human Resources
Download FormPlease fill out if you are making a change and bring supporting documentation if needed. If you have worked at TC before please see "Job Employment" and "Rehire Form"
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NYC Earned Sick Time Act Mandatory Notice
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Remote I-9 Reciprocal Processing
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Family Medical Leave Act
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Retirement - Certificate of Prior Service
Please note enrollment is online through the TIAA-CREF website. The deduction form must be brought to the Human Resources Office once you've enrolled: TIAA-CREF Information/Website
Owner: Human Resources
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Banner
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Personnel Action Form (PAF)
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Union Loans
Marion Root Pratt Loan
Owner: Human Resources
Marion Pratt Loan Bargaining Unit 2110Marion Pratt Loan Bargaining Unit 2110
Marion Pratt Loan Bargaining Unit 32BJMarion Pratt Loan Bargaining Unit 32BJ
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Secretarial/Clerical Performance Evaluation
Secretarial/Clerical Performance Evaluation
Owner: Human Resources
Download FormSecretarial/Clerical Performance Evaluation
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Social Security
To locate your nearest Social Security Administration Office, please click here.
Owner: Human Resources
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Access to Information Application
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Exchange Notice
This notice provides some basic information about the new Marketplace and employment-based health coverage offered by Teachers College.
Owner: Human Resources
Download FormThis notice provides some basic information about the new Marketplace and employment-based health coverage offered by Teachers College.
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Form I-9
Required for all employees. The I-9 document must be properly completed and must be signed by an authorized representative of the university within 72 hours of hire for all new employees, whether on the regular or the casual payrolls.
Owner: Human Resources
Download FormRequired for all employees. The I-9 document must be properly completed and must be signed by an authorized representative of the university within 72 hours of hire for all new employees, whether on the regular or the casual payrolls.
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Tuition
Please note: Accompanying the tuition form, all full-time staff who take classes during work hours must have an approval letter from their supervisor explaining how the hours will be made up.
Owner: Human Resources
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Retirement - Salary Reduction Form
Please note enrollment is online through the TIAA-CREF website. The deduction form must be brought to the Human Resources Office once you've enrolled: TIAA-CREF Information/Website
Owner: Human Resources
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Aetna Medical Claim form
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Secretarial/Clerical Job Questionnaire
Secretarial/Clerical Job Questionnaire
Owner: Human Resources
Download FormSecretarial/Clerical Job Questionnaire
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Hazardous Waste Pick-up Request Form
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Acceptance of Columbia Undergraduate Course for Graduate Credit
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Grade Option Form
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Change of Information
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Registration Worksheet
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Special Approval Override Form
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Transcript Request Form
Owner:
Transcript Request FormDue to the COVID-19 pandemic, the Office of the Registrar is working remotely, so please do not mail in this form. Instead, scan it to transcript-registrar@tc.columbia.edu.
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Vets Benefit Enrollment Verification Request Form
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Certificate of Equivalency (COE)
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Permission to Enroll in Columbia Undergraduate Course
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Doctoral Consortium Registration
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Petition to Extend Candidacy: M.A., M.S., Ed.M.
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Non-Degree Waiver
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Permission for Recommendation Letter
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Leave of Absence
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Enrollment Verification Request
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Change of Name
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Request for Index Creation
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Revision of Labor Distribution
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Request for Index Access
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Personnel Action Forms (PAF)
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Departmental Revenue/Expense Transfer
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Request for Budget Change