Ph.D Forms

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Registrar Office

Office of the Registrar

Ph.D Students Forms

  • Ph.D. Change of Sponsor Form

    This form is used when a Ph.D. candidate will need to change the Sponsor. This can only be submitted after the candidate has held his/her dissertation proposal hearing. Updated: June 2019.

    Owner: -- Not Specified --

  • Academic Year 2019-2020 Certification Examination

    The deadline for submitting the October 2019 Certification Examination form is Thursday, September 5, 2019. The deadline for submitting the February 2020 Certification Examination is from Friday, November 1st, 2019 through Thursday, January 23, 2020. The deadline for submitting the June 2020 Certification Examination is from Monday, March 2, 2020 through Friday, May 22, 2020. Please contact the Office of Doctoral Studies if you have any questions.


  • Application for Advanced Seminar and Instructions (Data Hearing)

    This packet includes the instructions and form required to submit the results of the Advanced Seminar. Last Update: June 2019


  • Change of Program Plan

    This form is used if the student has taken classes that are different from the previously approved Program Plan. Upon being Recommended for Certification, students should compare their approved Program Plan with their current transcript. If there are differences (i.e., different classes taken than previously expected, new transfer credits approved, etc.) then this form must be filled out and submitted. Note: Only use this form if fewer that four changes are needed. If more are needed, then please submit a new Program Plan instead. Last Update: June 2019


  • Computation of Grade Deciles

    This form is used primarily by the student to compute his or her grade decile to confirm he or she meets the minimum College requirements. This form is not turned into the Office of Doctoral Studies. Last Updated: August 2014


  • Criteria for Summer Dissertation Oral Defenses

    This pamphlet provides important information for candidates who wish to request permission to defend their dissertation during Summer Terms. Last Update: June 2019

    Owner: -- Not Specified --

  • Dissertation Proposal Hearing Report Form

    This form is used to file with ODS the successful completion of the dissertation proposal hearing. Updated: June 2019


  • GSAS Approved Sponsors

    Graduate School of Arts and Sciences Approved PhD Sponsor list can be found at the following link. Teachers College approved Sponsors can be found under Education.


    GSAS Approved Sponsors
  • Leave of Absence for Doctoral Students

    The college Leave of Absence policy has been updated for all doctoral students. Please review your degree's Requirements Bulletin for full information about the policy. Updated: December 2014


  • Personal Exemption/Waiver from Dissertation Advisement for Doctoral Students

    This form is for doctoral students who are already Obligated for Continuous Enrollment who wish to request a Personal Exemption or Waiver. This form can be submitted electronically via fax or scanned E-mail after all signatures have been collected. Added information regarding college policy on continuous enrollment for all students. Updated: October 2018.


  • Ph.D. Defense Application and Intention to Defend

    Contains the Ph.D. Intention to Defend and GSAS Dissertation Oral Defense Scheduling forms. Updated: March 2019


  • Ph.D. Defense Committee Matrix

    This document provides important information regarding the composition of the Ph.D. Oral Defense Committee.

    Owner: -- Not Specified --

  • Ph.D. Dissertation Formatting Requirements

    Columbia Graduate School of Arts and Sciences has placed their Ph.D. Dissertation formatting requirements on their website.


  • Ph.D. Extension of Candidacy

    This pamphlet gives instructions on how a Ph.D. candidate can request an Extension of Candidacy. Last Update: February 2018


  • Program Plan and Instructions for Ph.D. Students

    This form is required to submit the Program Plan. Please carefully read the instructions prior to completing the Program Plan. Last Update: August 2016


  • Requirements for the Degree of Doctor of Philosophy (Ph.D.)

    This is the Ph.D. student's main source of information regarding the completion of the Doctor of Philosophy degree from Admission to the deposit of the dissertation.


    Requirements for the Degree of Doctor of Philosophy (Ph.D.)

    Updated February 2019. Updated Information: Included updated GSAS language regarding Final Oral Defense faculty decisions.