Provost's Grant

• Registered or matriculating student
• Have already attended the conference as a presenter or attendee
• Has all itemized copies of receipts proving registration, membership, printing, and travels costs (excluding luxury travel, food and beverage) associated with presenting at or attending an academic or professional development conference

Students must be in good academic, financial, and judicial standing with the University.  Full-time employees of the College are not eligible for this award.

Students MUST BE registered for the Academic Year in which they are attending, presenting and requesting reimbursement. Students can receive funding only once per Academic Year. If you are a continuing student and attending or presenting during Winter academic recess, please submit your request for reimbursement during the Spring term. If you are attending or presenting during the Summer but not taking summer classes, please submit your request for reimbursement during the Fall term. If you are a continuing student, and attending or presenting during the Summer and not registered for a summer class, please submit your request for reimbursement during the Fall term.

**If a student is requesting reimbursement for their final semester with anticipated graduation, all reimbursement requests and supporting documents must be submitted by the last day noted below for potential award consideration. Conference dates MUST precede Commencement/degree conferral; students who have received degree conferral are no longer eligible for financial stipends.**

Students cannot apply in advance of their conference and receive funding preemptively. All requests will be honored as a reimbursement, pending all necessary documentation. Students MUST BE registered (at least 1-credit COE or 8900-level) for the term in which they are presenting and seeking reimbursement (i.e., if you are applying for a summer conference, you MUST be registered in either Summer A/B).

Students must be in good academic, financial, and judicial standing with the University. Full-time employees of the College are not eligible for this award, or any other financial stipend offered through TC NEXT or the Office of Graduate Student Life & Development.

Students will be awarded on a first-come first-serve basis in the order that the application was received as funding allows.

Application open periods are as follow. The applications will open on the first day of open period at 12:00 pm EST and close on the last day of open period at 11:59 am EST:

• October 2nd - 6th
• November 27th - December 1st
• March 11th - 15th
• April 15th - 19th

All applications must be complete with no missing documents in order to be considered during an open period. Disqualified students have an opportunity to re-apply during the next open period with completed application.

1. Can I apply in advance before my conference?
   Under no circumstance will applicants be awarded in advance; this grant is set up in the form of reimbursement.
   
   
2. Can I apply for the grant multiple times a semester? Or is it once a semester?
   One funding per Academic Year. While students can apply the next opening period if they were initially disqualified due to incomplete application, students can only be awarded once per Academic Year. 
   
   
3. How quickly will I get my money?
   It may take several weeks for the funds to reach your account. Once your application is approved the money is dispensed through the Bursar’s Office. Contact TC NEXT at provostsgrant@tc.columbia.edu for individual updates. 
   
   
4. What happens if I submit an incomplete application?
   Your application will be disqualified. You can re-apply during the next open application period with a fully complete application and documents.
   
   
5. What if I purchase things in international currency?
   You will be reimbursed for the amount converted into US Dollars based on the exchange rate at the time of travel.
   
6. Can I be reimbursed for first-class travel?
   No, the Provost's Grant cannot be used to reimburse first-class travel.
   
   
7. How long do I wait before emailing TC about this grant status updates?
   Applications are reviewed after each open application period, so please understand that you will not receive the fundings immediately. Responses will typically be answered within the business week. TC NEXT services students with individual appointments, workshops, and other functions so we thank you for your patience in understanding that this grant is one of the many facets of our office.
   
   
8. Can I submit bills for food and drink?
   No, the Provost's Grant cannot be used to reimburse for food and drink.
   
   
9. Can I be registered for 0 credits and still receive the funds?
   No, students must be registered for at least 1-credit, COE or 8900-level in order to be eligible for the grant. 
   
   
10. What happens if I attended a conference when I wasn’t a registered student but wanted to submit an application?
    Students can submit when they are next enrolled if the conference occurred while the student was matriculated at TC. 
    
    
11. Can you backdate the grant funds?
    No, the Provost's Grant cannot be backdated.
    
    
12. Can I use the Provost’s Grant award to pay for a software (or service) that I used at the conference I presented in?
    No, the Provost's Grant cannot be used to pay for software used for conference presentations.
    
    
13. If I applied for the grant right before I graduated can I still receive the money?
    If you applied before the deadline with a completed application, you should qualify. If your application is incomplete, unfortunately, you will not be able to receive the grant.
    
    
14. What is the value/monetary sum of the award?
    Students that presented are awarded up to $500, and students that attended are awarded up to $250.