Campus Events Policy

Fall 2022 Campus Events Policy


Purpose of Policy

The purpose of this policy is to set forth the updated parameters for hosting both internal and external meetings, events & visits on campus for Fall 2022. This policy is subject to change if/when circumstances related to COVID including updates in guidance from federal, New York State and City occur.

Easing of Restrictions

TC is eased event restrictions as of Tuesday, May 10, 2022 so that members of the community can plan events with less limitations. As of Tuesday, May 10, 2022, the following restrictions have been lifted:

  • Capacity limits on event spaces have been removed
  • External guest* capacity of 50 has been removed

However, the requirements below will be maintained for events this Summer:

  • All external guests will be required to show proof of vaccination. For events with more than 200 guests, the event planner will be asked to collect the proof of vaccination in advance and share the list of attendees with Public Safety.
  • Registration and check in is required at events where there are external guests
  • All guests must follow the College policies and procedures.
  • Ensure a meal plan that considers overall health and safety and does not require attendance at an event with food service i.e. a working lunch.

*External guests are individuals who are not TC/CU ID card holders

Catering

As the College strives to strike a balance between being gracious and hospitable while still respecting differing comfort levels among event guests, below are guidelines and recommendations that will be useful to TC’s event planners.

  • TC strongly recommends that event planners order individually wrapped menu items. AVI has greatly expanded its wrapped and boxed offerings and will work with clients to create an exciting menu that also meets health & safety considerations. Please contact Jay Lebet, AVI Catering Director as you begin to develop your catering requirements. Jay can be reached at jpl2200@tc.columbia.edu.
  • For clients who prefer to order a non-boxed buffet, it's the College’s great preference that servers are hired to distribute food. 
  • Conferences and other all day events and meetings are encouraged to not have “working” meals. Ideally, guests should be able to eat in a different space (i.e. the cafeteria, the courtyard etc.) to maximize distancing while guests are eating so that guests who are masking will feel comfortable during meal breaks.
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