Gottesman Libraries

Gottesman Libraries Modified Operation Plan


The Gottesman Libraries team has developed a plan to gradually and safely bring back high-impact services and reduced occupancy that meets recommended health guidelines, city and state regulations, and campus-wide measures, with a minimum number of staff on campus, pursuant to the 0% up to 25% on-site staffing model, with all others working remotely until circumstances allow for greater density and fuller operations.

Reduced Density of Library through Space Reconfigurations

The Facilities team has evaluated high and medium-risk interaction zones within all library spaces which will be accessible in the library’s phased reopening plan, particularly in shared spaces such as meeting rooms, printer areas, break rooms, restrooms, reception spaces and elevator lobbies.

Limited library services will be introduced once the College initiates its limited reopening plan. This will include a gradual reintroduction of the following services and space accessibility. The continued expansion of services and access to the library will occur in the following four stages, which will include a collaborative review process between the President’s Planning for the Fall Working Group, Chaired by Vice President Janice Robinson, and the Library team leaders Jennifer Govan and Dr. Katie Embree.

Strengthen remote services for teaching, learning, and research with expanded access to information and safe physical workflows.

Staffing:

Hours of Operation:  9am-5pm (Paging & pick up available during this time)

On-site staff: 1 FT union, 1 FT prof, 3 part-time

Remote staff: 1 FT union, 4 FT prof, 10 part-time staff

Staffing will be reduced to 25% of typical on-campus presence, seated to allow 48 sq ft per individual; all face covering and campus-wide physical distancing requirements will be followed (see physical distancing section of the College's Health & Safety Proposal). All staff will be seated on the 1st Floor.

Services:

  • “Digital First” for acquisitions, research and information, programming
  • Staff Paging - patron pick up of printed materials from single, plexiglass-enclosed service point during modified business hours. Patrons will either contact library staff upon arrival by online chat/support or phone, or visit the library front desk in person
  • 1st floor not accessible for study, printing, meetings, etc.
  • Check-in and shelving of books, after 3-day quarantine
  • Mail pick up (envelopes, boxes, etc. from TC mailroom) and minimal book processing of priority materials (labelling, stamping, barcoding books)

Review Process for Expansion of Services:

Each of the remaining 3 stages will begin after a check-in between the College's working group chaired by Janice Robinson and Jennifer Govan/Katie Embree, and will depend on an assessment of the broader College health and safety measures, as well as city, state and federal guidelines.  The working group will decide the timing of the start of each stage.

Build upon activities of Stage 1, and gradually resume additional activities that support access to physical collections and on-site services of the library.

Staffing:

Hours of Operation: 9am - 5pm

On-site staff: 1 FT union, 1 FT prof, 4 part-time

Remote staff:  4 FT prof, 10 part-time staff

Patron Hours (Seating - 4th Fl): 9am - 5pm

Staffing will be reduced to 25% of typical on campus presence on EACH floor of the Library. No more than 6 staff members (this is the 25% capacity of Library staff) seated on each floor to allow 48 sq ft per individual; all face covering and campus-wide physical distancing requirements will be followed (see physical distancing section of the College's Health & Safety Proposal) 

Continued Activities:

  • “Digital First” for acquisitions, research and information, programming
  • Staff Paging - patron pick up of printed materials from single, plexiglass-enclosed service point during modified business hours. Patrons will either contact library staff upon arrival by online chat/support or phone, or visit the library front desk in person
  • 1st floor not accessible for study, printing, meetings, etc. 

Expanded Activities:

  • Check in and shelving of books after 3-day quarantine, shelf reading
  • Mail pick up (envelopes, boxes, etc. from TC Mailroom) and increased print book processing of materials (labelling, stamping, barcoding books)
  • Scan and Deliver (chapters, archives on demand)

Stage 2 Additions:

  • 4th floor opens for study space, reconfigured to adhere to all College-wide health and safety measures.
  • Cleaning Stations: The College will set up a cleaning station at the entrance of every floor for individuals to wipe down their study space after use with signage requiring this. In addition, we will also provide a box of sanitized wipes and signs that instruct patrons to wipe down the keyboard and space at each workspace. 

Review Process for Expansion of Services:

Each of the remaining two stages will begin after a check-in between the College's working group chaired by Janice Robinson and Jennifer Govan/Katie Embree, and will depend on an assessment of the broader College health and safety measures, as well as city, state and federal guidelines.  The working group will decide the timing of the start of each stage.

Continue and expand upon activities of stages 1 and 2.

Staffing:

Hours of Operation: 9am - 5pm

On-site staff: 1 FT union, 2 FT prof, 10 part-time

Remote staff:  3 FT prof, 4 part-time

Staffing will be reduced to 25% of typical on campus presence on EACH floor of the Library. No more than 6 staff members (this is the 25% capacity of Library staff) seated on each floor to allow 48 sq ft per individual; all face covering and campus-wide physical distancing requirements will be followed (see physical distancing section of the College's Health & Safety Proposal)

Patron Hours (Seating - 4th and 1st floors): M-Th, 8am-11pm; Fri, 8am -7pm; Sat 12-7pm

Continued Activities:

  • “Digital First” for acquisitions, research and information, programming
  • Staff Paging - patron pick up of printed materials from single, plexiglass-enclosed service point during normal business hours. Patrons will either contact library staff upon arrival by online chat/support or phone, or visit the library front desk in person.
  • Mail pick up (envelopes, boxes, etc. from TC Mailroom) and full print book processing of materials (labelling, stamping, barcoding books)
  • Scan and Deliver (chapters, archives on demand)
  • Cleaning Stations: The College will set up a surface cleaning station at the entrance of every floor for individuals to wipe down their study space after use with signage requiring this. In addition we will also provide a box of sanitized wipes and signs that instruct patrons to wipe down the keyboard and space at each workspace.

Expanded Activities:

  • Check in and shelving of books after 3-day quarantine, shelf reading, and collection maintenance

Stage 3 Additions:

  • 1st floor opens for study, computer use, and printing with recommended distances; remove treadmills and extra chairs, turn off 50% of workstations. There are 12 computers with keyboards on the left upon entering the 1st floor that are connected to the printers.
  • 1st floor group rooms reduced to 1/3 capacity; individual study rooms available for single occupancy only (other floors offline for reservations)

Review Process for Expansion of Services:

The final remaining stage will begin after a check-in between the College's working group chaired by Janice Robinson and Jennifer Govan/Katie Embree and will depend on an assessment of what is happening health and safety wise on campus, in the city and in the state at the time.  The working group will decide the timing of the start of each stage.

Resume full user access and services.

Staffing:

Hours of Operation: M-Th, 8am-11pm; Fri, 8am -7pm; Sat & Sun: 12-7pm

On-site staff: 1 FT union, 5 FT prof, 15 PT interim

Remote staff:  as needed

Continued Activities:

  • “Digital First” for acquisitions and collection development
  • Staff Paging - patron pick up of printed materials from single, plexiglass-enclosed service point during normal business hours. Patrons will either contact library staff upon arrival by online chat/support or phone, or visit the library front desk in person.
  • Mail pick up (envelopes, boxes, etc. from TC mailroom) and full book processing of priority materials (labelling, stamping, barcoding books)
  • Interlibrary loan (interlending of books between institutions)
  • Eating and Drinking permitted, patrons must eat on their own (do not share with others) and fully clean and disinfect their seating area before departing using cleansing wipes provided throughout the library.
  • Cleaning Stations: The College will set up a surface cleaning station at the entrance of every floor for individuals to wipe down their study space after use with signage requiring this. In addition we will also provide a box of sanitized wipes and signs that instruct patrons to wipe down the keyboard and space at each workspace. 

Expanded Activities:

  • Virtual and in-person assistance, consultation, instruction; virtual and onsite programming, including exhibits
  • Tower Stacks, 2nd and 3rd floors open to patrons, with seating as recommended; public scanning rooms available with necessary distances
  • Increased access to library printers, workstations, etc. on 1st floor
  • Scan and deliver (chapter, article, archives)
  • Room reservations online, with capacities that adhere to recommended distancing guidelines
  • Full circulation
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