TCIT Media Services is equipped to provide professional audio/video equipment & trained technical support staff for various types of events being held at TC.
Event spaces at Teachers College are intended for TC events and events sponsored by TC community members, organizations, programs, and offices. External requests through the academic year need to be affiliated or sponsored by TC departments and/or faculty. External requests during the non-academic year will be accommodated based on the academic mission of the programming.
All TC organizations requesting Event Services & equipment (i.e. microphone/mixer/PA configurations, multi-room conferences, large-scale video conferencing, Livestreaming, and other tech intensive programs) for TC's event spaces, classrooms, or public spaces will require the hiring our trained technical support staff. Event reservations must include a minimum of 1.5 hour set-up & breakdown time based on the technical difficulty of your set-up and location of your event. Premium Event technician rates may apply to events & programs that occur outside of our office hours, Holidays or TC Closure days.
Hours of Operation:
Monday-Thursday 8am-9pm
Friday 8am-8pm
Saturday 8am-5pm
Sunday 8am-5pm
For further information about our Event Services, or to discuss an upcoming event, contact:
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Rudy Caba Event Technology Coordinator |
TCIT Media Services |
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Email: caba@tc.columbia.edu |
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Office: (212) 678-6620 |
Phone (212) 678-3822 |
Submit a Media Services Request Icon
(myTC log-in required)
Last-minute reservations (within 2 days) are not guaranteed without a confirmation from the Event Tech Coordinator or Media Services. Please confirm with Room Assignments that the location is reserved. The equipment will not be available unless a media reservation was submitted & confirmed.
For large scale multi-room, multi-day conferences and highly technical events- a minimum of 6 weeks advanced notice, logistics meeting and confirmation with the Event Tech Coordinator is required.
Event cancellations must be made 2 days prior to the event date. Same day cancellations are subject to a late cancellation charge of 2 Event Technician hours ($100).
Event Billing:
All TC organizations arranging for Event Support will need the approval of either an Academic Director, Program Coordinator or Supervisor so Media Services can process the budget transfer.
For additional billing information, contact:
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Kofi Asare Media Services Administrator |
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| Email: asare@tc.columbia.edu |
| Phone: (212) 678-3822 |
**Please note- Video Services are NOT available at this time**
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Item |
Function/Requirements |
Price |
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Event Technician/Audio Engineer |
Setup/Operate/Breakdown of all in-house A/V equipment used throughout the event. (4 hour Minimum) |
$50/hour |
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Event Technician/ Breakout Support |
Setup/Support/Breakdown additional conference breakout rooms. Dedicated technical support with in-room A/V systems. (4 hour minimum) |
$50/hour |
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Event Technician/Audio Engineer *Premium Rate* |
Setup/Operate/Breakdown of all in-house A/V equipment used throughout the event. (4 hour Minimum) |
$75/hour |
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Videographer/Camera Operator |
Setup/Operate/Breakdown camera gear. Deliver raw or edited footage to client. *Must hire Event Technician to operate A/V system* |
$50/hour |
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Livestream/Facebook Live |
*Must hire both Event Tech & Videographer* |
$300 |
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Podium microphone |
Hardwired, stationary microphone |
$50 |
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Mobile Podium |
For Rooms that do not have a podium installed *PA required* |
$50 |
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Audio Mixer/Microphone setup (varied sets) |
Multiple microphones & multiple audio source setups in locations not equipped with in-room amplification. *PA required* |
$100 4 inputs/mics $150 6 inputs/mics $200 8 inputs/mics |
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Handheld Microphone (Wired or Wireless) |
Single & Dual Microphones are included with Event Tech hires, locations with pre-installed systems, or PA rental. (8 max per event space) |
$25/each after 4 |
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Wireless Lavalier (clip-on) microphone |
Lavaliers are limited to 4 per event space for quality assurance. |
$35/each |
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Large PA Speaker (single) |
Medium to Large Event spaces, groups between 30-60. Can be used as stage monitor. |
$75 |
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Large PA Speaker (dual) |
Large Event Spaces, groups over 100. |
$150 |
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Media Flat Panel (60” LCD) |
For locations without a display. Groups under 20 per screen (Only 3 available) |
$75 |
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Media Projector Cart |
Media Cart with Projector, Mac Mini Computer, wireless keyboard and small PA speaker |
Included with Projector Screen |
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Projection Screen |
For use with Media Projector Cart. Display for groups of 30-40. *Only 2 available* |
$50 |
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Events Laptop |
Macbook or Thinkpad laptop. (Only 1 available per event) *For Technician or Presenter Use Only* |
$150 |
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Ipad |
Audio source for Youtube or Spotify. (Only 1 available per event) |
$50 |
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Press Audio Feed/Mult-Box |
Audio mix feed for videographer/press/translator |
$40 |
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Audio recording |
High Quality Audio recording on SD Card. (16GB SD Card can be provided for an additional fee) |
$25 $50 with SD card provided |
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PPT Clicker |
Based on availability. *Can be signed out with TC ID at no charge* |
$10 |
Rates & Fees effective 3/1/2020
The rooms listed below are the main event locations on campus that TCIT oversees the media in. The pre-installed equipment in the room is included with Event Technician/Audio Engineer hire. Locations without pre-installed equipment will require an Event Technician to setup/operate/breakdown the equipment that is required for your program.
For further information about holding your event in one of these spaces or to request a tech walk-through, please email the Event Technology Coordinator or contact Media Services.
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Cowin Auditorium (147 Horace Mann) |
Capacity: 587 341 (Lower) 246 (Upper) |
Media Console (Up to 3 HDMI program sources including computer) Podium microphone, 4 handheld wireless mics, 2 lavalier mics. |
Mandatory Event Technician Hire |
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Milbank Chapel (125 Zankel) |
Capacity: 180 |
Media Console (Up to 2 program sources including computer) Podium microphone, 4 handheld wireless mics, 2 lavalier mics. |
Mandatory Event Technician Hire |
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179 Grace Dodge |
Capacity: 120 |
Media Console (up to 3 HDMI program sources including computer). Podium microphone, 8 handheld wireless mics, 2 lavalier mics, 6 wireless gooseneck mics. Web Conferencing capabilities. Basic Classroom setups- Only media console & podium mic will be provided. |
Event Technician Hire based on equipment requirements |
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Everett Lounge (118 Zankel) |
Capacity: 100 |
*No Pre-Installed Equipment* |
Event Technician Hire based on equipment requirements |
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Grace Dodge Dining Hall |
Capacity: 250 |
*No Pre-Installed Equipment* |
Event Technician Hire based on equipment requirements |
Equipment is available for pickup from our office located at 149 Horace Mann. Bring TC ID and fill out the liability form to sign out any of the items listed below. The person(s) or department signing out this equipment is responsible for proper use, and timely return to Media Services. Please reach out to Media Services at x3822 to make arrangements for equipment pick-up.
Replacement charges will apply for lost or damaged items. Late fees may apply.
The following items can be signed out from our offices at no cost.
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Equipment |
Function |
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Small Anchor PA w/ wireless microphone (Handheld or lavalier clip on) |
For use in small to medium sized classrooms to provide amplified computer or microphone audio. Pick up & return @ 149HM |
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Medium Samson PA w/ wireless microphone (Handheld or lavalier clip on) |
For use in medium sized spaces to provide amplified computer, Bluetooth, and microphone audio. Pick up & return @ 60GD |
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ZOOM Q4 or Q8 Digital Camera |
For recording classes, programs, recitals, etc. without videographer. (Limited Availability - Contact x3822) |
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PPT Clicker |
Pick up & return @ 149HM |
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Laptop Display Adapter |
HDMI, VGA, USB-C, Mini Display. Pick up & return @ 149HM |
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HDMI or VGA Cable |
Pick up & return @ 149HM |
Additional Rental equipment is available for a small fee. This equipment can be signed out from 60 Grace Dodge. The user is responsible for proper use, and timely return to Media Services. Invoice will be sent to the person(s) or department signing out the item.
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Equipment |
Function |
Price |
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Behringer PA w/ 2 wireless handheld microphones |
2 Wireless mic setups in medium to large spaces. |
$75 |
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ZOOM Digital Audio Recorder |
ZOOM H4 or H5 Recording high quality audio to SD card |
$50 |
Teachers College Information Technology (TCIT)
Address: 525 West 120th Street New York, New York 10027-6696
Phone: 212-678-3300 Email: servicedesk@tc.columbia.edu