Event Support with TCIT Media Services
TCIT Media Services is equipped to provide professional audio/video equipment & trained technical support staff for various types of events being held at TC.
Event spaces at Teachers College are intended for TC events and events sponsored by TC community members, organizations, programs, and offices. External requests through the academic year need to be affiliated or sponsored by TC departments and/or faculty. External requests during the non-academic year will be accommodated based on the academic mission of the programming.
All TC organizations requesting Event Services & equipment (i.e. microphone/mixer/PA configurations, multi-room conferences, large-scale video conferencing, and other tech intensive programs) for TC's event spaces, classrooms, or public spaces will require the hiring our trained technical support staff. Event reservations must include a minimum of 1 hour set-up & breakdown time based on the technical difficulty of your set-up and location of your event. Premium Event technician rates may apply to events & programs that occur outside of our office hours, Holidays or TC Closure days.
Hours of Operation:
Monday-Thursday 8am-9pm
Friday 8am-8pm
Saturday 8am-5pm
Sunday 8am-5pm
For further information about our Event Services, or to discuss an upcoming event, contact:
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Rudy Caba Event Technology Coordinator Email: caba@tc.columbia.edu |
TCIT Media Services Email: mediaservices@tc.columbia.edu Phone (212) 678-3822 |
Event requests/reservations must be made 7-14 Business days prior to an Event to secure equipment & staffing.
Submit a Media Services Request Icon
(uni and password required
Last-minute reservations (within 2 days) are not guaranteed without a confirmation from the Event Tech Coordinator or Media Services. Please confirm with Room Assignments that the location is reserved. The equipment will not be available unless a media reservation was submitted & confirmed.
For large scale multi-room, multi-day conferences and highly technical events- a minimum of 6 weeks advanced notice, logistics meeting and confirmation with the Event Tech Coordinator is required.
Event cancellations must be made 2 days prior to the event date.
Event Billing:
All TC organizations arranging for Event Support will need the approval of either an Academic Director, Program Coordinator or Supervisor so Media Services can process the budget transfer.
For additional billing information, contact:
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Kofi Asare Media Services Administrator |
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| Email: asare@tc.columbia.edu |
| Phone: (212) 678-3822 |
**Please note- Video Services are NOT available at this time**
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Item |
Function/Requirements |
Price |
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Event Technician/Audio Engineer |
Setup/Operate/Breakdown of all in-house A/V equipment used throughout the event. (4 hour Minimum) |
$65/hour |
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Event Technician/ Breakout Support |
Setup/Support/Breakdown additional conference breakout rooms. Dedicated technical support with in-room A/V systems. (4 hour minimum) |
$65/hour |
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Event Technician/Audio Engineer *Premium Rate* |
Setup/Operate/Breakdown of all in-house A/V equipment used throughout the event. (4 hour Minimum) |
$75/hour |
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Podium microphone |
Hardwired, stationary microphone |
$50 |
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Mobile Podium |
For Rooms that do not have a podium installed *PA required* |
$50 |
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Audio Mixer/Microphone setup (varied sets) |
Multiple microphones & multiple audio source setups in locations not equipped with in-room amplification. *PA required* |
$150 6 inputs/mics |
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Handheld Microphone (Wired or Wireless) |
Single & Dual Microphones are included with Event Tech hires, locations with pre-installed systems, or PA rental. |
$25 |
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Wireless Lavalier (clip-on) microphone |
Lavaliers are limited to 4 per event space for quality assurance. |
$35/each |
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Large PA Speaker (single) |
Medium to Large Event spaces, groups between 30-60. Can be used as stage monitor. |
$100 |
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Large PA Speaker (dual) |
Large Event Spaces, groups over 100. |
$150 |
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Media Flat Panel (60” LCD) |
For locations without a display. Groups under 20 per screen (Only 3 available) |
$75 |
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Media Projector Cart |
Media Cart with Projector, Mac Mini Computer, wireless keyboard and small PA speaker |
Included with Projector Screen |
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Projection Screen |
For use with Media Projector Cart. Display for groups of 30-40. *Only 2 available* |
$50 |
Rates & Fees effective 3/1/2024
Event Space Information
The rooms listed below are the main event locations on campus that TCIT oversees the media in. The pre-installed equipment in the room is included with Event Technician/Audio Engineer hire. Locations without pre-installed equipment will require an Event Technician to setup/operate/breakdown the equipment that is required for your program.
For further information about holding your event in one of these spaces or to request a tech walk-through, please email the Event Technology Coordinator or contact Media Services.
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Cowin Auditorium (147 Horace Mann) |
Capacity: 587 341 (Lower) 246 (Upper) |
Media Console-Computer & Projection. Hybrid ready with 1 camera. Podium microphone, 4 handheld wireless mics, 2 lavalier mics. |
Mandatory Event Technician Hire |
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Milbank Chapel (125 Zankel) |
Capacity: 180 |
Media Console-Computer & Projection. Hybrid ready with 1 camera Podium microphone, 6 handheld wireless mics, 2 lavalier mics. |
Mandatory Event Technician Hire |
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179 Grace Dodge |
Capacity: 120 |
Media Console- Computer & Projection. **The A/V in this space is currently operating at a limited capacity. Please contact Media Services at x3822 to go over the available options.** |
Event Technician Hire based on equipment requirements |
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Everett Lounge (118 Zankel) |
Capacity: 100 |
*No Pre-Installed Equipment* |
Event Technician Hire based on equipment requirements |
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Grace Dodge Dining Hall |
Capacity: 250 |
*No Pre-Installed Equipment* |
Event Technician Hire based on equipment requirements |