Application & Assignments

Renewing Your Housing Contract:

1. You will remain in housing from Summer A 2023 until mid-May 2024 unless you submit a Vacate Notification Form according to the policies and deadlines advertised by our office
2. You will remain in your current unit

Transfer Requests:

1. You can only submit a request to transfer rooms if you renew your housing contract
2. Those that are offered and accept a transfer must move June 2-4
3. If you are not offered a transfer you are still under contract for your current room, but will be considered for transfers the subsequent semester

Vacating Housing:

1. You will be required to move out at the end of this semester
   1. Non-graduates are required to move out by 11am on May 13
   2. Graduates are required to move out by 11am on May 22
2. If you are interested in housing starting Summer B 2023 or later, you will need to submit a new application for housing. Those applications are available through myTC's Housing Menu.

Can I have an extension on the deadline?
Unfortunately, we are not able to give any extensions. Summer housing assignments rely on your timely response, so we need everyone to participate in the Renewal/Vacate Process by the deadline.

Is my decision final? What if I change my mind?
Once you sign your contract or submit your vacate form, your decision is final. If you selected that you will vacate housing and changed your mind, we cannot guarantee you a place in housing. If you renewed your contract and decided you now wish to vacate, you will incur a Cancellation Fee based on when you submit the request (see table below). Also, depending on when you cancel you may be held responsible for the housing charges for the following semester.

What if I want to move out at the end of Summer A or B?
You should submit a renewal contract and then submit a Summer Vacate Notification Form (VNF) on the last page of the process. The renewal contract will extend your time in housing past May (end of housing contract) and the VNF will indicate the date you will vacate. The summer VNF is due May 4.

What if I want to return to housing in Fall 2023 but I don’t wish to stay here for the summer?
You should select the option to vacate housing at the end of the Spring 2023 semester. You will be required to move out by May 13 at 11am. You will then need to apply for Fall 2023 housing, but will not be guaranteed a space. Fall 2023 housing applications are currently available in myTC.

What is the process for transfer requests?
Transfer offers will be sent on April 10. Priority will be given to those that submitted transfer requests in the fall semester that were not offered a transfer. New transfer requests are randomly assigned a priority. Due to high demand, we are typically not able to accommodate all transfer requests. If you do not receive an offer you will be given higher priority for a transfer in subsequent semesters.

Have any changes been made to the Housing Contract?
Any changes are detailed on the first page of the Renewal/Vacate Process.

To submit your Renewal/Vacate decision please follow the instructions below:

1. Log in to your myTC portal
2. Click on the “TC Services” tab
3. At the bottom of the list, you will see the Residential Services section. Please click on the Housing Menu.
4. When you enter the process you should click on Renewal/Vacate Process at the top

Residents are liable for the semester housing charges up until the termination date specified in the Housing Contract, unless the Office of Residential Services terminates the contract earlier.

Resident may terminate Contract prior to the Termination Date only for the following reasons:

1. Resident withdraws or is withdrawn
2. Resident is granted a leave of absence
3. Resident graduates

Request to terminate Contract includes submitting a Vacate Notification Form (VNF) by the specified due date in the contract.

In order to accommodate those residents who are unable to submit the VNF by the appropriate deadline, we have instituted a Cancellation Fee on the following schedule:

In addition, our office reserves the right to hold residents financially responsible through the termination date of the housing contract if a VNF is not submitted by the deadline.

Occupancy beyond the indicated vacate dates, if approved, will result in a daily charge:

Note: Extensions at the end of the spring term (non-graduating residents) and at the end of Summer B are very unlikely. Extensions at other vacate times are granted on a case-by-case basis and are not guaranteed.

Applying for Housing

• In order to apply for student housing you must be admitted to a Teachers College degree program
• You can submit an application before you accept your admissions offer or pay your tuition deposit

Living in Housing

There are three eligibility checks that happen before housing offers are sent: academic, holds, and length of residency.

Academic

• In order to be eligible to live in student housing, resident must be fully admitted to a Teachers College degree program
• Resident must be enrolled and registered for a minimum of 1 credit or full-time equivalent each fall and spring semester
  • Class registration is checked after the add/drop deadline each semester

Holds

• Full-time employees of Teachers College are not eligible for on-campus housing
• Housing holds or any holds that block course registration will prevent a housing offer

Length of Residency

• A Resident may remain in housing for a maximum of 6 years (72 months) during their entire enrollment at Teachers College
• Length of Residency may not be appealed to the Special Cases Committee when the Resident has not met the credit eligibility requirements

Renewing Housing Contract

Contract renewal happens each year in the spring and extends housing contracts for 1 year. At that time we check resident eligibility above in addition to the following:

Academic

• To renew a contract for an additional 12 months, residents must be enrolled in at least 12 credits or equivalent during the term of their contract (6 billable credits if contract starts in the spring). 

Residents may request a room transfer online during two periods of the year: in October for a January move and during the Renewal/Vacate Process for a June move. Students will receive an e-mail when the transfer process is available.

If a resident is offered a transfer, they can accept or decline the offer. If a resident receives an offer and accepts, they will sign a new contract and be given instructions on how to move to the new unit in the future. If a resident receives an offer and declines, they will remain in their current unit for the remainder of their contract. If a resident does not receive a transfer offer, they will receive priority for transfer requests in future semesters.

Residents are limited to one room transfer per academic year. Transfer requests will be honored only if a resident's student account is up-to-date. 

The Special Cases Committee (SCC) considers appeals submitted by residents who are requesting exception to a policy or procedure established by the Office of Residential Services. The purpose of the SCC is to provide residents an avenue to have their individual circumstances considered by a group of student service professionals who are outside of the Office of Residential Services.

The SCC is comprised of individuals representing several student services offices including International Student Services, the Office of Access and Services for Individuals with Disabilities, Diversity and Community Affairs, Financial Aid, and the Registrar. The SCC is chaired by the Asociate Director of Residential Services for Housing. The SCC convenes on an as-needed basis and renders a decision after fully considering all of the submitted documentation. The decision is communicated to the resident in writing within five business days of the SCC meeting.

To submit an appeal to the SCC, please contact our office via e-mail