As always, in order to route the proposal we need the following:
Completion of the routing sheet and budget review typically takes 2-3 days once it reaches OSP. OSP cannot submit proposals via Grants.gov that do not meet these internal deadlines.
Download the application package and the instructions as soon as you have identified a competition you are interested in. Most agencies have used the switch to Grants.gov to update/change/expand their forms, so the new format of the proposals often comes with a considerable amount of new content or new formatting of familiar content. Review the application package at least once in the early stages to get a sense of the work ahead of you and to ask questions.
An application package consists of fillable forms with institutional information, budget information, and short text passages; the research plan, references, letters of support, and other lengthy text sections are then attached to the application as PDF files. The forms in the application packages are based on the 424/524 series of federal forms which have been standard among the U.S. Department of Education (US ED), non-NIH agencies within the Department of Health and Human Services (DHHS), and many others, so they should be familiar to many of you. The TC budget template already has a page that formats budgets to the 524 forms. The new NIH application forms are a hybrid of the 424 and PHS 398 forms.
Not every field in a Grants.gov application needs to be completed. Required fields are highlighted in yellow. There is also a function to check proposals for errors that will direct you to fields you may have missed or where data has been entered incorrectly.
With both older PureEdge files and the newer Adobe Acrobat forms, applicants work offline to create a single document containing all forms, which is then submitted by OSP. This means that, unlike the NSF Fastlane system, a single end-user has to receive all proposal components and make sure they are placed into the application forms (it's more like a paper-based than an electronic application in this regard). Natasha Guadalupe, TC Box 151, firstname.lastname@example.org should always be added as the institutional contact and the person to contact with matters pertaining to the proposal.
Once completed, the application package should be emailed to OSP for submission.
ALL APPLICATIONS THROUGH GRANTS.GOV must be submitted by 5:00 PM on the due date or else they are rejected. Only OSP can submit a proposal. We cannot guarantee that any proposal received and approved for submission after 12 o'clock noon on the day before the due date will be submitted on time or without errors.
Please note: OSP’s routing process will remain the same. We need the routing form, abstract, budget, and budget justification (hard copies signed by the PI and Dept. Chair) at least 2-3 days before the submission deadline to meet internal approval requirements.
If you have subcontractors, please include the following:
See the other sections of the OSP Web for descriptions of other Pre-Proposal services available to applicants.
A new feature of proposals submitted through grants.gov and the IES System is a section on the face page that requests detailed information about the involvement of human subjects in the research. PLEASE NOTE THAT THIS IS NOT A REQUIREMENT FOR IRB APPROVAL PRIOR TO SUBMISSION. Rather, investigators just need to provide a brief overview for all exempt and non-exempt research that touches upon the following issues:
Please note that all of the above can be extremely general and leaves you free to make changes as warranted once the project is funded.
Applying to NIH through Grants.gov is more complicated than applications to other agencies. Here are some major differences NIH applicants should be aware of:
Avoiding problems at submission time: