College Events | Teachers College, Columbia University

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Welcome to the College Events Webpage!

Please refer to TC's events policy & process page

Review our Event Planning Checklist for samples and tips that will help you navigate internal policies and processes.

6-12 Months Before An Event

To Do

When you have the idea for an event, get approvals from your department!

Good to Know

What costs money at TC?

Good to Know

Here are sample budgets*

*The provided budgets are based on the ‘19-’20 academic year and should be used only as a guide. We will update these sample budgets in Fall ‘23

To Do

Use 25Live to book your rooms for internal events
Pick more than 1 date if you can’t get rooms you need
Book rooms ASAP
Book rooms for furniture storage (set-up dependent)

Good to Know

Familiarize yourself with TC’s Campus Events Policy before planning your event
TC is very busy in the spring semester and during the summer
Classrooms typically not approved until after the add/drop period
The Dining Hall can be booked for small tabling events or a small section (no more than half) during business hours. Tabling is available during business hours, but needs to reservation required, please check 25Live for availability and email Amber Protzmann; anp2153@tc.columbia.edu. During non-business hours, the space can be reserved but all catering must go through Columbia Dining unless they approve the use of an external catering group.
To book Smith Learning Theater fill out this booking request form
Book rooms in the Library through LibCal
To book GDH271 (the Tudor Room) + RUS104B send an email with the request: date, time, and description of the event to library@tc.columbia.edu. The email will be converted into a ticket and assigned to a Library staff member. Here are the recommended guidelines for the Tudor Room.
The Upper Russell Courtyard is reservable in 25Live via Room Assignments is will be available Monday to Thursday between the hours of 4:00 pm to 10:00 pm and on Friday, Saturday & Sunday from 9:00 a.m. to 10:00 p.m.

3 Months Before An Event

To Do

Loop in TC Generation for design needs, social media, media relations, and other event promotion and coverage
Loop in Alumni Relations to invite alumni to your event
Decide which event registration system works best
- Eventbrite (do not use for paid events). An account can be created at no charge through your department
- Google Form

One Month Out

Good to Know

Columbia Dining is the College’s preferred caterer with on-site staff to providing both drop-off service and full-scale events. In a scenario where you need to use an alternate provider, please be familiar with the updated College Catering Policy.

View catering menus to get a flavor of the options available or contact the team directly to talk through any creative ideas or customizations you would like to make. Orders can be conveniently made online at teacherscolumbia.catertrax.com.

For inquiries, email tcdining@tc.columbia.edu.