Recruitment materials should include:
Recruitment materials should not include:
During the recruitment process, researchers should be considerate of whether they are recruiting in public establishments versus private spaces, as recruitment in non-public spaces may be subject to additional requirements. This applies to both in-person and online recruitment. The table below provides some examples of recruitment in public and private spaces.
Public | Private |
---|---|
Researcher stands on a street corner and hands out recruitment flyers. | Researcher goes into a privately owned establishment and hands out recruitment flyers. |
Student researcher posts their flyer on their school’s community board. | Researcher posts their recruitment flyer in a business after gaining permission from the head staff. |
Posting recruitment on personal social media or social media accounts that are public (e.g., not locked or set to private). | Posting recruitment on social media platforms and accounts that are not visible to the public (e.g., only available to a specific group of people). |
Sharing recruitment materials in a forum or group that is available for anyone to join | Sharing recruitment materials in a forum or group that is not open to the public and requires admittance by moderators. |
Recruiting through word of mouth and using personal email contacts. | Recruiting through your place of work contacts or educational networks (if you are a teacher or school administrator). |
Some online spaces (e.g., forums) may be visible to the public, but participation requires the user to meet certain criteria or have a specific role. These space are considered private spaces. This includes Facebook groups in which an administrator confirms you have a certain quality that allows you to be part of the group once terms of use are agreed to (e.g. “You must be a resident of Morningside Heights to be a part of this group”). If you are a part of a private group under a different role (e.g., Morningside Heights resident), you may not be able to post your recruitment materials for research purposes unless you disclose your researcher status to the moderators and group prior to posting. For private groups, it is always best to ensure you have full permission from the moderators to post as a researcher. In general, TC IRB recommends these three steps when looking to recruit in private digital spaces:
For samples of recruitment flyers, please follow the link for templates and find the downloadable document with IRB adminstrator comments and considerations:
For samples of recruitment letters and scripts, please download the following documents:
Lastly, please find our additional information in our Participant Recruitment Guide.